METHOD ‘A’ GRANTS ASSESSMENT

GUIDELINES

A. Overview
In line with the restructuring of the Levy Scheme as announced in the 2018/2019 budget as follows;
“0.1% FNU Training Levy under the Grants Scheme 5 Guideline (maximum of 90% is grant claimable
from the 0.1% Training Levy paid by the employers)”
The Grants- Method A team has now streamlined the Method A Process to maintain realism towards
Method A Training Grants System and to encourage Method A Employers to continue with the
systematic training processes so that organizations can make optimal use of training facilities and
expertise available within the organizations.
The ten assessment criteria as per the Grant Scheme 5 will still be basic guide to the assessment
process.

B. Purpose
The Purpose of this Guideline is to;
1. Guide the Grant Assessment Officers while conducting assessments for Method ‘A’ Industries.
2. Guide the Assessors to provide fair assessment on industries training and development unit.
3. Guide the industry to focus on the areas of assessment and maximize points for grants returns.
4. Create Awareness on Method A Training systems and encourage Method B Employers to move into
Method A system.

C. References and Applicable Documents

1. Grants Scheme
2. Grant Claim G1 Form
3. Training Policy
4. Training Policy Guideline
5. Training Plan
6. Training Plan Checklist
7. Variations of Training Plan
8. Additional Information of Training Plan
9. Execution, Staff list and Staff Movement
10. Levy Data

D. Definition and Abbreviations

Category A- Management and Technologist
Category B- Supervisory and Technicians
Category C- Skilled Workers
Category D – Clerical Workers
Technologist- An expert in a specific field of Technology
Technicians - A person who is trained or skilled in the technicalities of a subject
OJT- On the Job
TrD- Trainee Days
E. General Guidelines
1.0 Assessors will no longer be counting forms to verify Training Needs Analysis at departmental and
individual level thus shifting the focus to analysis at three levels of TNA.
2.0 Assessors will no longer be verifying each training and actual staff trained under execution of training
and mandatory trainings. Rather Simple Random/Stratified Random Sampling will be applied to
conduct assessments. Thus the Industries must ensure that trainings recorded in the Execution of
Training and provided to the Grants department has the relevant documentary evidences.
2.1 To obtain points in criteria’s Execution of Training, OHS, ER and Reaction Evaluation where Simple
random/Stratified Random sampling is applied, industries must satisfy at least 80% of the
requirements otherwise points attained in these criteria will be pro rata basis as per the sample
percentage. For example, if 10 trainings in Execution of training is sampled, then in verification
at least 8 training records has to be up to date.
3.0 In any circumstances, if industry is found to be misrepresenting documentary evidences, then no
points will be awarded in the relevant criteria.
4.0 Softcopies of documentary evidences will be accepted.

F. Assessment Guidelines

I. Training Design & Plan - 33 Points

A. Training Policy & Training Needs Analysis - 20 Points

1.0 Training Policy – 5 points

1.1 The assessment criteria will remain same as per the Training Policy Guideline.
1.2 The Training Policy can be reviewed every three years. However, organisations can
review their Training policy as when required within the three-year period.
2.0 Training Needs Analysis – 15 points
2.1 At the Organisation and Departmental TNA, Analysis of TNA will be considered.
However, organisations may continue conducting TNA through forms and other tools
and conduct Further Analysis.
2.2 For Individual Level TNA, prepare a summarised analysis of TNA conducted for staffs and
provide samples of the tools used in deriving the summary analysis.

B. Approved Training Plan – 13 Points

This criteria has already been revised and emailed to all the Method ‘A’ Employers in the beginning
of the year. However, organisations will still be required to submit variations on a six monthly basis.

II. Training Implementation – 38 points

C. Training Staff - 6 point

1.0 Training Officer

The Assessment Criteria for Training Officer will remain same as per Grant Scheme 5. The
organisation must have at least one Registered Training Officer.
2.0 Adequate Training Staffs
Ensure that at least 50% of In house trainings is conducted by registered training staffs
3.0 Deployment of Training Staffs
Ensure that at least 20% of staff deployed for training are able to train laterally and vertically

D. Training Facilities – 5 Points

1.0 Training Manual

 Ensure that all in house training has Manual such as PowerPoint slides will also suffice the need
of Training Manual. For on – the- job trainings, samples of SOP, checklist etc. will be vetted
during the Grant Assessment.
2.0 Training Facilities
The assessment criteria for Training Facility will remain same.

E. Execution of Training - 27 Points

1.0 Execution Submission Including Variations

1.1 The execution submitted by the Organisation will be considered as the Final submission
whereby Assessors will not be making any alterations
1.2 The Assessors will do random sampling of trainings recorded in the Execution to verify
trainings. Thus the Industries must ensure that trainings recorded in the Execution of
Training has the relevant documentary evidences.
1.3. The execution of training submitted will be the determinant of assessment for specific areas
of training and evaluation of trainings
1.4 Staff Listing together with the staff movements shall also be provided with the Execution of
Training
1.5 Training Plan Variation is submitted on a six monthly basis and its compatible with the
Execution of Training

2.0 Volume of Training

The organisations can use the below table to provide required days of training for their staffs
Table 1: Average TrD

Total Staffs Average TrD Points

1 – 750 1.00 24.00
750+ 0.50 24.00

Table 2: Example
Total Training Hours 10,000
Total Trainee Days for all staff (Total Training Hours/ 6 1,666.67
hours)
*Standard 6 hours is used.
Total Number of Staff 550
Average Trainee Hours for all staff 18.18
(Total Training Hours/Total number of staff)
Average Trainee Days for all staff 3.03
(Total Trainee Days of all staff/ Total Number of staff)
The number of staff is 550, the required average TrD is 1.00 and the
Average TrD attained is 3.03. Thus, the organization will be awarded
24.00 points

3.0 Updating of Individual Training Records

The Assessors will do simple random sampling of individual staffs to verify their updated training
records.

III. Specific Areas of Training – 17 Points

F. Induction Training – 3 Points

 All new recruits are given at least six (6) hours (equivalent to one day) of structured Induction
training and Transfers or promoted staffs can be given less than 6 hours of Induction training. The
Assessors will do simple random sampling of staffs from the staff movement list to verify Induction
training records

G. Occupational Health & Safety Trainings – 4 Points

1.0 OHS and Hygiene Training

The Assessors will do stratified random sampling of OHS related trainings to verify records. The
Assessors will award points based on the number of participants for OHS trainings. For instance,
if there are 100 staffs in the organisation than at least 50 staffs must participate in the OHS
trainings
2.0 Fire Drills
The Assessors will do random sampling of Fire Drills. Fire Drills should be held twice in a year in
all centres of the organisations. The organisation can use their own resources to conduct Fire
Drills.
H. Employment Relations Training – 4 Points

The Assessors will do stratified random sampling of ER related trainings. The Assessors will award
points based on the number of participants for ER trainings. For instance, if there are 20 staffs in the
organisation in Category A, then at least 25% of staffs in this category must participate in the ER
trainings. Similarly, 30% for Category B and 10% for Category C and D.
I. Management and Supervisory Development Training – 6 Points
1.0 Special Scheme in Place
The assessment criteria for Special Scheme in place will remain same. The organization has
various well-structured schemes in place to up skill its staff. Some examples of scheme include,
Graduate Trainee Schemes, Well-structured Succession Plans, Internship Scheme, Graduate
Trainee Scheme, Cadet Management Scheme. (This is not a restrictive list)
2.0 Volume of Training
The assessment criteria will be same criteria as per volume of training under Execution of
Training. Refer to criteria E, 2.0.
3.0 Productivity of Training
The assessors will look at overall execution of training to determine the level of productivity and
quality trainings provided to staffs in the organisation. Some examples of Productivity and
Quality Trainings are Quality Circle, 5S, FBEA Trainings, ISO, HACCAP, GMP Guidelines etc. (This
is not a restrictive list)

IV. Evaluation of Training – 12 Points

J. 1.0 Reaction, Learning, Behavioural and Result Evaluation

1.1 At least 50% of the in house courses that are of three hours or more must be evaluated at
the Reaction Level. Organisations will be required to indicate in the Execution of Training for
which in house trainings, reaction evaluation has been conducted. Stratified Random
sampling will be used to verify.
1.2 For Learning, Behavioural and Result Evaluation, the assessors will apply holistic approach
to assess these evaluations and the tools that are used to conduct these evaluations.
2.0 Data Analysis (Collect data, Summarize, Stratify Analyse, Use data to improve Training System)
For any evaluation conducted, it must be further analysed, clearly demonstrating the
effectiveness of trainings conducted.
3.0 Remedial Action
All remedial action taken to improve the Training systems is properly documented and made
available during the grants assessment
G. Documentation

No. Type of Record Retention Responsibility

1. Employer File 7 years Grants Department
2. Grant Assessment Report 7 years Grants Department
3. Training Policy 1 Year – 3 Years Industry
4. Training Needs Analysis Yearly Industry
5. Training Plan Yearly Grants Department/ Industry
6. Training Staff Register Lifetime Grants Department
7. Training Manuals Yearly Industry
8. Training records Yearly Industry
9. Management Supervisory Schemes Yearly Industry
10. Evaluation of Training Yearly Industry
11. Grant Claim Yearly Grants Department/ Industry