Useful Phrases for a Formal Letter

1. Beginning of the letter:

a. When we don’t know the recipient: Dear Sir/Madam, To whom it may
concern
b. When we know the recipient: Dear Ms/Mr …
2. Opening statements
a. I would like to apply for one of the scholarships I saw advertised in your
prospectus. (applying for a scholarship)
b. I am looking for outdoor work during the summer holidays and I would like to
apply for the position of hotel lifeguard assistant which I saw advertised in my
university’s student newspaper. (applying for a job)
c. I have seen your advertisement for the job in the local newspaper. I am writing
because I would like to apply for the job. (applying for a job)
d. I am writing to complain about… (complaint)
e. I am writing to express my dissatisfaction with… (complaint)
f. I am writing in reference to your recent advertisement.
g. I am writing to apply for the position / role of summer camp leader.
h. I am writing in order to…
i. I am writing in response to…
j. I am writing in regard to…
k. I am writing regarding the…
3. Promoting yourself
a. I think I am suitable for the role because…
b. I have X years experience working as a X.
c. My qualifications include…
d. I am currently working as a X
e. In my spare time I enjoy…
f. I am an avid basketball player/cricketer/volleyball player…
4. Complaining
a. Unfortunately,…
b. I am very dissatisfied with…
c. As you can appreciate…
 d. I’m afraid that…
5. Closing statements
a. Should you require any further information, do not hesitate to contact me.
b. Thank you for your consideration. I would be glad to hear from you soon.
c. Thank you for your time. I hope to hear from you at your earliest convenience
d. I am looking forward to hearing from you soon.
e. I would appreciate it/ be grateful if…
f. I trust you will…
6. Signing off
a. Yours faithfully (When you don’t know the person’s name)
b. Yours sincerely (When you know the person’s name)