der Rrasres forore seiftree, Rail Vikas Nigam Limited, CIN: L74999DL 200301118633 OY A Government of india Enterprise) File No: RVNLCO/T/MISC(MISC)/2/2023/1T/CO Dated: 28.06.2023 To ae All PIUS/RVNL. Rail Vikas Nigam Limited Subject: Use of Zimbra email ID for official correspondence 'thas been noticed that many RVNL officials are using Gmail (any other email apart from official id) as thelr primary email id even though RVNL has implemented Zimbra email id solution for official correspondences of RVNL. As we all are aware Gmail IDs stores data on third party servers and gets compromised frequently due to data leaks and hacks. RVNL being a listed company will get affected financially as well as in public perception terms if any such data leaks from Gmail contains sensitive information about RVNL and its stakeholders as according Sec 43(a) of IT act. Where a body corporate, possessing, dealing or handling any sensitive personal data or information in a computer resource which it owns, controls or operates, is negligent in implementing and maintaining reasonable security practices and procedures and thereby Sauses wrongful loss or wrongful gain to any person, such body corporate shall be liable to pay damages by way of compensation to the person so affected, Hence its reiterated that every official correspondence should be done with Zimbra official email 'd as its data is protected in our own data center. 'f any issues are being faced while using official Zi and IT team at Corporate office. bra email id, may be addressed to IT helpdesk Nea (Mayank{Ga\ Sr-DGM (ITV GIS Copy to: Secretary to CMD- for kind information of CMD. DP, DO, DF, DPE & CVO - for information All PEDs, EDs, GGMs, GMs All CPMs AILAGMs, JGMs, St. DGMS/DGMs, PIUs & CO Notice Board (E-office) ear, Office tet Floor August Kranti Ghawon, Bika Garva Place, RIK Puram, New DomwTl0066 Tol: *91-19-26786200, Fax: 691-11-26162907, Ema: hfO@rvnkorg, Web’: warurno