‘Republic of the Philippines Department of Education REGION Il - CAGAYAN VALLEY SCHOOLS DIVISION OF ISABELA_ MEMORANDUM TO: Public Schools District Supervisors /District In-Charge Elementary and Secondary School Heads Public and Private School Heads School and Division Checking Committees FROM: nck, R LLANA, PhD, CESO V fs ‘hools Division Superintendent DATE June 30, 2023 SUBJECT: DIVISION CHECKING OF FORMS FOR SY 2022-2023 1. This is to inform all schools of the conduct of the Division Checking of School Forms for SY 2022-2023 on July 5, 2023. To facilitate the quality and consistent checking of school forms, this Division has created the Division Checking Committee (DCC). The DCC composition is in Enclosure 1 of this memorandum. 2. As to the actual school forms checking, here are some reminders: 2.1, The Focus Area of CID The CID shall focus on the areas of enrolment eligibility and assessment which include promotion/ retention or acceleration to ensure that the most recent policies are strictly observed. 2.2 The Focus Areas of SGOD The SGOD shall validate the enrolment count, number of school leavers (dropped out), number of learners who transferred in/out, were promoted /retained and other-related indicators. 2.3. The specific focus areas including the means of verification documents are provided in Enclosure 2. 2.4 Priority Levels of Checking The priority levels for the Division Checking of Forms shall be Kinder, Grade 1, Grade 6, Grade 7, Grade 10, Grade 11 and Grade 12 with | focus on grade levels who will move up or graduate (Kinder, Grade 6, 4 ya 10 and 12). i 2.5 Please see Enclosure 3 for the schedule and DCC composition per 150 checking venue. ‘deped-isabela.com.ph Sdo Isabela ‘Dae Code | FFORD-003_| Rev [ 00. ‘AS of_[ July 2, 2018 | Page: | 1Republic of the Philippines Bepartment of Education REGION Il - CAGAYAN VALLEY SCHOOLS DIVISION OF ISABELA 10. 11 2.6 Checking of Forms of Other Grade Levels (Grade 2 to 5, 8 to 9) including private schools shall be conducted on July 17 to 21, 2023. ‘The checking of school forms shall be done on random sampling manner. Hence, the School Checking Committee (SCC) shall ensure that all documents needed in the Division Checking of Forms are available including the accomplished School Form Checking Report 1 (SFCR 1). ‘The Division Checking Committee shall accomplish the SFCR3 (Consolidated Division School Forms Checking Report) during the actual checking. A template is provided in Enclosure 4. The schools chosen as venues shall prepare tables, chairs, ventilation, and sound equipment for the actual checking of forms. There will be no special programs to be conducted. The DCC assigned lead person shall only introduce the members and their assignments and provide the general flow and procedure of the Division School Forms Checking. To ensure the health and safety of everyone during this activity, wearing face masks, especially in crowded areas or in enclosed spaces, is highly encouraged. Each school shall only be sending a maximum of 2 members of its School Checking Committee, preferably the school head and either of his vice chairs. Meals, snacks, travel and other incidental expenses of the attending members of the School Checking Committee shall be charged to their respective local school funds subject to usual accounting rules and regulations. Attendees are encouraged to bring their own food. On the other hand, meals and snacks and travel and other incidental expenses of the members of the Division Checking Committee shall be charged to the Division MOOE under the School Governance and Operations Division subject to usual accounting rules and regulations. All members of the DCC shall convene for a virtual meeting on July 4, 2023 at 9 AM for the discussion of the implementation arrangements for this activity. For the information and compliance of all concerned. Ty Alibagu, City of lagan, Isabela 3300 {BH (078) 323-0281; (078) 323-2015 So leabela @Y isabela@deped.gov.ph Dac Code | FALORD-00I_[Rex [00 ‘As of | July 2, 2018 | Page: | 2Republic of the Philippines Bepartment of Education REGION Il - CAGAYAN VALLEY SCHOOLS DIVISION OF ISABELA Enclosure 1 | Composition if the Division Checking Committee for SY 2022-2023 DCC Chair | CID Chief Marietess B Baquiran DCC Vice | SGOD Chief Jesus D Antonio Chairs PSDS PSDS/DIC Assigned in the District Members | EPS Ma Cristina C Acosta Manolo Y Bagunu Inocencio T Balag Ma Lourdes B Bueno Dante M Capuchino Larina M Colobong Emilia E Estudillo Jay J Gallegos Danilo A Rarama Fernando Tungpalan SEPS, Planning & Research Tirso T Reyes Planning Officer Timoteo H Bahiwal SEPS SMME / Marciana B Manghi EPS 2- SMME Emanuel Roman Monterubio SEPS HRD / Ma Larissa Concepcion I Nano EPS 2 - HRD Maribeth Madduma aaa EPS 2 - SMAN Normando R Orias EFD Focal Person. Engr Filflor T Duque Division ITO Officer Orlando L Nicolas Jr PDO 2 - DRRM Ismael Kris Dela Cruz ‘YFP Focal Person Fritzie B Guingab District Data Managers District Data Managers in all LDs {BH (072) 323-0281, © isabela@deped.gov.oh As of ‘FuLORD.003_ [Rew [00 aly 2, 2018 | Page | 3Republic of the Philippines Department of Education REGION II - CAGAYAN VALLEY SCHOOLS DIVISION OF ISABELA Enclosure 2 | Focus of Division Checking of School Forms Focus of CID Grade Level| —_Credentiate Consiatency in Fo The Omnibus Policy on Kindergarten (00 47. = 2016) or the most recent applicable policies should be stricly observed Information in_the| LRN printed in the Completion Ceniicate and | Sr onaiatent| EEO Checkil shouls be Soneistont with the LPN fon what ewes [ine SF Senin "te existing applicable policies “on promotion, Teron comang et here” anal acoioraton Shows bo eitcly observe, Grade 6 LRN printed in the Completion Certificate, SF5, and SF10-E5 should be consistent with the LRIN i the St The existing applicable policies on promotion, eeu retention. awarding of honors, and acceleration should be strictly observed | LRN printed in the Moving-Up Certificate, SF5, and SF10-JHS should be consistent with the LRN in the SF1 The _exising_epplcabis_polcies_on_promaion | | ee eae a ners ane asccarahoh Sethe Sly Obese Grade 12 LRN printed in the Completion Certificate/Dipoma, SF5A, SF5B, and SF10-SHS should be consistent with the LRN in the SF1 Focus of SGOD sr Type Focus of Validation |For graduating (Grades 6 and 12) and moving up (Kinder and Grade 10) grade levels, the SF2 and SF4 forthe month of ++ shall be used during the checking. | Validate the cumulative number of school leavers (dropped out) and leamers who | SF4__ transferred out by checking the SF1 and SF2 of each section or grade level. Validate the supporting documents for leamers reported to have transferred out to a sschool abroad, an international school, an ALS program, or tagged as dropped out due to death, For graduating (Grades 6 and 12) and moving up (Kinder and Grade 10) grade levels. the SF2 and SF4 for the month of.» shall be used during the checking | ‘sF5 g The total number of leamers per class as recorded in SF1_ should be consistent with ‘Ere. the total number of learners who actually reported to school as of | s+ as, recorded in SF4. The breakdown of enrollment by grade level in SF4 must be tallied with the breakdown of promoted and retained, disaggregated by grade level in SF6 For graduating grade levels (Grades 6 and 12), the SF4 for the month of .. shall be used for the purpose of checking, satay and June 2023 By Albegu, City oflagan,labela 3300 GH doped ben oman smsune 30 BH (078) 323-0281; (078) 323-2015 Sdo Isabela GY isabela@deped.gov.ph ‘aly 2, 2018 | PageRepublic of the Philippines Department of Education REGION I - CAGAYAN VALLEY SCHOOLS DIVISION OF ISABELA_ Diagram 1. Focus Areas of Checking and Means of Validation . SGOD Focus {Enrolment Count, dropped out, transferred in/out, + number of i promoted J /retained) / A. School Level Checking Allclasses for all grade levels B. Division Level Checking “Priority Grade Levels Kinder ‘ ca fe ca Grade 10 CID Focus Grade 11 f (Enrolment eligibility ' i and assessment Coed SF5/Form 138 or Summary Puneet SEAMS includes promotion! pec C cee “tention or Tear eemarenuemm acceleration) ens scale t ag * Randomly selected except for very small school category Fy Alibagu, City of lagan, Isabela 3200) deped-sabelascomph (078) 323-0281; 078) 323-2015 [) sdo Isabela © isabela@deped.gov.ph ‘sof | July 2, 2018fit BS Republic of the Philippines Bepartment of Education REGION Il - CAGAYAN VALLEY SCHOOLS DIVISION OF ISABELA. Enclosure 3 | Schedule and DCC Groupings Schedule Venue LD DCC and/or their Representatives July 5, 2023 | Delfin Albano] 1 | Marietess Baquiran HS, Cabagan Inocencio Balag (8-11 AM) Elem Manolo Bagunu PSDSs of LD1 (1-4 PM) See Larisa Concepcion Nano/ Maribeth Madduma a District Data Managers of LD1 Benito 2 Jesus Antonio Soliven | Dante Capuchino Central Fernando Tungpalan School PSDSs of LD 2 Marciana Manghi / ER Monterubio District Data Managers of LD2 Cabatuan 3 | Emilia Estudillo West Central Maria Lourdes Bueno | School Tirso Reyes | PSDSs of LD3 | Orlando Nicolas Jr | District Data Managers of LD3 | Echague 4&6 | Larina Colobong West Central Maria Cristina Acosta School PSDSs of LD 4 and 6 Normando Orias Fritzie Guingab Ismael Kris Dela Cruz District Data Managers of LD4 and 6 Roxas 5 | Jay Gallegos | National High Danilo Rarama | School Timoteo Bahiwal | PSDSs of LDS | Engr Filflor Duque District Data Managers of LDS Ty Albagu, City of lagan, Isabela 3300 4B (078) 323-0281; (078) 323-2015 ©) isabela@deped.gov.ph @ cepedisabelacomph (8 sco isabola [Dee Code (et aly 2, 2018 | Page