Reference Requirement Product

Sl # Region Country Description

# Name Family

The requirement is to support advanced

EMEA- Advanced collections standard business practices for
2 EMEA Germany Financials
GER-2 Collections preparation and generation of Dunning
Letters in Western Europe

The requirement is to support advanced

EMEA- Advanced collections standard business practices for
3 EMEA Germany Financials
GER-3 Collections preparation and generation of Dunning
Letters in Western Europe
The requirement is to support advanced
EMEA- Advanced collections standard business practices for
4 EMEA Germany Financials
GER-4 Collections preparation and generation of Dunning
Letters in Western Europe

A direct debit is an instruction to a bank to

collect an amount directly from another
account. This method is very popular within
Germany as it allows quick and easy
EMEA- German Direct payments. German requirements for Direct
9 EMEA Germany Financials
GER-9 Debit Debit Management are:
a) Support the Electronic German domestic
Direct Debit format called DTAUS.
b) Generate a bank remittance coversheet to
go along with the EFT.

Companies in Germany must disclose their

Central Bank
foreign currency risk exposure. to the German
Reporting on
Central Bank (Deutsche Bundesbank). They
EMEA- foreign
15 EMEA Germany Financials need to report all outstanding receivables and
GER-15 currencies
liabilities in foreign currencies for goods and
exposure (Z5A
service trade with foreign Customers and
Report)
Suppliers through the Z5A report.

Companies must submit statistical reports to

Central Bank the national bank (Deutsche Bundesbank).The
Reporting on required reporting details all payments
EMEA-
16 EMEA Germany foreign payments Financials through residents' accounts held with non-
GER-16
above threshold resident financial institutions as well as
(Z4 Register) payments related to netting and clearing
arrangements.
 Companies in Germany must provide an audit
file (GDPdU) to the tax authorities. GDPdU
("Grundsätze zum Datenzugriff und zur
Prüfbarkeit digitaler Unterlagen") specifies the
requirements for extracting tax related data.
The abbreviation GDPdU stands for
guidelines on data access and verifiability of
digitalized documents.
Since the amendment of the fiscal code
effective January 1 2002, the fiscal authorities
have extensive access rights to the data
processing systems of companies in the course
of audits. Such access is governed by the
principles of data access and auditability of
EMEA- GDPdU
21 EMEA Germany Financials digital documentation (GDPdU). Electronic
GER-21 Electronic Audit
audits have become common for the fiscal
authorities using the IDEA® audit software
which was implemented especially for tax
audits. Data outside of bookkeeping may also
be relevant in this context: the auditors can
request access to all company data that
contains information relevant for the
determination of income and expenses
(i.e. also to warehouse, purchasing and order
management data etc.). The fiscal authorities
can require data to be provided under the
three GDPdU access types: (1) Z1 Direct access
to the system, (2) Z2 Indirect access, (3) Z3 On
data storage media.

In Germany, each company has to justify at

EMEA- German Asset
22 EMEA Germany Financials the end of each financial year the value of the
GER-22 Summary Report
owned fixed assets.
 GL Journal Journals must be sequenced by posted date,
EMEA- Details with and the Journal report content needs to
23 EMEA Germany Financials
GER-23 Sequencing support accounting book verification during
Control audit process.

The European Sales List is the declaration of

goods and services that are sold within the
European Union to other VAT Registered
EMEA- European Sales
25 EMEA Germany Financials Customers in other European Union member
GER-25 Listing
states. Germany also requires an electronic file
in XML format for upload of the European
Sales Listing data to the tax authority website.

Preliminary VAT
EMEA- This requirement is to produce a report to help
26 EMEA Germany Declaration Financials
GER-26 prepare the VAT declaration.
Report

This report is needed to reconcile the

VAT Detail
EMEA- calculated tax with the entered tax. The report
28 EMEA Germany Reconciliation Financials
GER-28 must also compare the revenue/cost amount
Report
with the tax amount.

Such a report is required by accountants for

VAT Detailed
EMEA- detailed analysis purposes. The report must
29 EMEA Germany Transactions Financials
GER-29 display all taxable transactions, which were
Report
entered in for the selected period.

In Germany, VAT is recorded on prepayments

VAT Reporting received from customers (deposits).
EMEA-
30 EMEA Germany for On-Account Financials Subsequent invoices should have VAT
GER-30
Receipts amounts adjusted for the VAT that has
already been paid on the deposit.
 VAT This report is needed to find out all the
EMEA- Transactions transactions where
31 EMEA Germany Financials
GER-31 Reconciliation the accounted tax amount is different from the
Report calculated tax amount for a selected period.

Organization details must be maintained and

comply with Germany-specific legislative
Capture & report
requirements when processing HR and Payroll
Employer details Human
transactions and statutory reports. It is
EMEA- in accordance Capital
32 EMEA Germany necessary to create organizations in line with
GER-32 with country Managem
the complex German rules for internal work
legal ent
structures, and easily keep track of additional
requirements
details for external organizations such as the
providers of health and pension insurance.
 Organizations in Germany are required to
record HR data in line with legislative
requirements and general business practices.
Record details of Human All German businesses must be able to record
EMEA- Employees and Capital employee details in accordance with local
33 EMEA Germany
GER-33 their Managem formats, and be able to submit the required
Employment ent statutory reports to the authorities. Required
data includes social insurance and tax details,
workers liability insurance and residence
permit information.
 Organizations in Germany are required to
record HR data in line with legislative
requirements and general business practices.
Record details of Human All German businesses must be able to record
EMEA- Employees and Capital employee details in accordance with local
34 EMEA Germany
GER-34 their Managem formats, and be able to submit the required
Employment ent statutory reports to the authorities. Required
data includes social insurance and tax details,
workers liability insurance and residence
permit information.
 Add-On
Functiona
sub- Requirem Feature Feature Delivery patches
l Feature Description
Category ent Type Name Type Type (To be
Category
listed)

Feature provides a pre-list of dunning letters

Local Local Advanced expected to be generated at customer, account
Business Collections - Add-on
Business Business Pre- List and bill-to and delinquency level in a form, Localization
Practice with the ability to display / edit and exclude
Standards Processes Form dunning from this pre-list.

Local Local Advanced

Business Collections - Feature provides a report to print the dunning Add-on
Business Business Pre- List pre-list in draft mode and final mode. Localization
Practice
Standards Processes Report

Advanced
Local Local Collections -
Feature provides a specific concurrent
Business program which can be used to generate the Add-on
Business Business Printing of
dunning letters and send the dunning letters Localization
Practice Dunning
Standards Processes Letters to a range of customers.

First, the DTAUS (Paperless money transfer

with German banks) EFT format is created by
Payment Business German Bank for customers paying by Direct Debit,
Product
Payments Direct Debit and then the EFT format is sent electronically
Localization
Methods Practice Format to the bank with the corresponding
Remittance coversheet to ensure consistency
between the file content and the remittance.

This report shows the amount in detail per

Z5A
customer/supplier and per
Payment Business reporting
transaction/invoice number as on date for a Add-on
Payments and
fast and reliable reconciliation. The Report Localization 21246788
Reporting Practice Reconciliatio
reconciliation report is used to reconcile the
n Report
aggregate amounts of the Z5A report.

Legal German
The Z4 statistical reporting as required by the
Payment Deutsche Bundesbank lists all the payables to Add-on
Payments Requirem Central Bank and receivables from foreign Report Localization 20624920
Reporting Z4 Report
ent customers/vendors.
 Fiscal You can use the Primus Delphi Group solution
to extract data from E-Business Suite. This
Book - solution supports Z3 audit process by
Statutory Fiscal Legal interfacing EBS data to IDEA® audit software
GDPdU Audit commonly used by the German Tax
Accountin Filing and Requirem file Authorities. This tool does not require server Process Partner 18835906
g Audit ent installation.
Primus Delphi Group is an Oracle EBS Certified
Reports/ Partner (email contact: k.roigk@primus-
Files delphi-group.com).

Fiscal The Asset Summary report lists information

Statutory Legal German related to assets in a summary format as it is
Book - Asset required by law. Add-on
Accountin Requirem Summary At the same time this report allows the Localization 18835906
Fiscal
g ent Report reconciliation between Fixed Assets and the
Valuation amounts in General Ledger.
 The 'Journal Details Report' helps users in
Fiscal verifying that the journals are sequenced by
posted date, as per the prevailing legal
Statutory Book - Legal GL Journal requirement. To aim at the correct sequencing
Add-on
Accountin Statutory Requirem Details of journals, the GL accounting sequence is Report Localization 14730534
Report setup to generate the sequence at time of
g Accountin ent journal posting. The report can be generated
g reports daily or for a range of posting dates and it
shows all details of the sequenced journals.

European
Legal Sales Listing-
It produces a file using XML tags and structure,
Transacti for electronic transmission to the tax authority Add-on
Movemen Requirem XML
website as per the new 2010 VAT Reporting Localization 18835906
on Tax Electronic
t of Goods ent file
regulations.

For the selected period, the report displays the

summary of all transactions for each tax rate
code. The report is produced only in the ledger
Legal Preliminary currency for your ledger. Foreign currency
Transacti VAT Add-on
VAT Requirem Declaration transactions use the exchange rate applied to Localization 18835906
on Tax the invoice when the invoice was entered into
ent Report AP/AR/GL. Only those transactions, which
were transferred to GL, are included in the
report.

This report helps you produce monthly,

quarterly, and annual VAT declarations. The
report provides a detail listing of all
Payables transactions posted to each VAT account. The
Legal VAT report ensures that reported VAT amounts are
Transacti Add-on
VAT Requirem Reconciliatio correct, and reconciled with the VAT account
Localization 18835906
on Tax n Detail in the General Ledger. The report is produced
ent Report only in the ledger currency for your ledger.
Foreign currency transactions use the
exchange rate applied to the invoice when the
invoice was entered into AP/AR/GL.

The report displays all the transactions, which

were entered in AP, AR and GL for the selected
Transacti Business VAT Detailed period. The reporting is produced only in the
Add-on
VAT Transactions ledger currency for your ledger. Foreign Localization 18835906
on Tax Practice Report currency transactions use the exchange rate
applied to the invoice when the invoice was
entered into AP/AR/GL.

The German VAT for On-Account Receipts

report gives details of allOn-account receipt
German transactions that are assigned a tax code for a
Legal VAT for period. This report also shows the customer
Transacti name and bill to site with details of applied Product
VAT Requirem On- and unapplied on-account receipts. This report Localization
on Tax
ent Account is also a source document for creating a
manual journal in Oracle General Ledger to
Receipts update the VAT clearing and liability accounts
for on-account receipts.
 This is used to find out all the transactions,
where the accounted tax amount is different
from the calculated tax amount for the
selected period. The calculated tax amount is
calculated based on the net value and the
VAT entered tax rate. The entered tax amount is
Transacti Business Transactions the actual tax amount entered in the Add-on
VAT with transaction. The reason for the difference Localization 18835906
on Tax Practice Difference could be due to a manual tax line in the invoice
Report or the user might have changed the tax
amount manually.The report is produced only
in the ledger currency for your ledger. Foreign
currency transactions use the exchange rate
applied to the invoice when the invoice was
entered into AP/AR/GL.

Organizations and Organizational Structure:

Oracle HRMS for Germany provides
functionality to record details for internal and
external organizations applicable to HR and
payroll processes in Germany.
Internal Organizations: You can represent any
number of different hierarchies within an
organisation each with its own Employer
Details, departments and subdivisions. You
can also hold additional information such as
the Employer and Payroll Betriebsnumber, the
DEUV for external run payrolls and the tax
office details and employer's tax reference.
The Employer's Social Insurance number for
SI-providers and the Default Health Insurance
Legal
Organization provider
Human Organizat details can also be recorded.
Product
Requirem Details Worker's liability insurance details are kept Localization
Resources ion against the employer. Employees can only be
ent assigned to a provider that is assigned to the
attributes
employer at this level. The default provider
and the default class of risk as well as
membership number and contribution
calculation information for reporting purposes
are also held at the Employer level in the
organisation hierarchy.
External Organizations: External
organisations' details can be held on the
system. Oracle provides the following
classifications:
• German mandatory health/special care
insurance provider
• German mandatory pension insurance
provider.
 It is important to be able to track employment
details specific to Germany so that accurate
data is available for payroll processing. Details
that can be held at the Assignment level are:
Social insurance; Statutory data capture for
mandatory social insurance as well as
voluntary insurance
•Legal Area (West/East)
•Contribution and Occupation keys
•People class.
Insurance: Details of the Insurance providers
for each type of insurance and also the facility
to hold additional information for employees
with Private Health and Voluntary Pension
insurance. Cross validation between the
information according to the DEÜ V
Person & Legal Person and regulations.
Human Deployment Tax details: Product
Employm Requirem •Tax details for one calendar year Localization
Resources Actions
ent details ent •The tax year end process will update the
information for the following year and set the
tax class to 6 where necessary
•Tax class and tax card issuing information
•Tax-free and additional taxable income
•Statutory church information necessary to
calculate the church taxes.
Workers liability insurance:
'Statutory information' capture for the
reporting to the workers liability insurance
with defaulting via the primary hierarchy
mechanism.
Bank account and payment methods:
Payment method for German direct deposits
and details held with the German format of 8
digits for the Bank Code and 10 digits for the
Bank account number.
 Person: Many items of personal data must be
recorded in accordance with German specific
formats. The following are included in the
German localization:
•Names, Name extensions according to the
DEÜ V regulations and Prefix including the LOV
•Hereditary title, previous name, name at
birth
•German Address format
•Second nationality.
Information can be held on Military service
such as the Type of Service and the Time spent
in service. Employment data can also be held
with German specific formats, including the
Person & Legal Person and Social insurance number,(with validation),
Human and the European Social Insurance number. Product
Employm Requirem Employment Germany has many migrant workers both Localization
Resources Details
ent details ent from within and from outside the EU. It is
important to be able to track the legality of
these workers. Oracle allows the capture of
the following data required for this purpose:
Work & residence permit and military service,
with the ability to capture additional
information if necessary Residence permit
information and additional information for
Work permit information and comments.
Disability data is held to allow the production
of the statutory disability reporting.
A person's Qualifications can be held with
additional details per Subject. Incidents at
work can be recorded and statistical reports
produced.
Relevance Comment Language
Reason
to Ciena s Impact

Out of
No
Scope

Out of
No
Scope

Out of
No
Scope

BOA
No format to
be used

To be
checked
with
Ciena
TBC
on the
report
applicabil
ity

To be
checked
with
Ciena
TBC
on the
report
applicabil
ity
TBC

There are
no Fixed
assets in
Germany.
STAT
reports to
No be
considere
d after
diligent
checks
going
forward
 To be
Yes taken care
by Vertex

To be
No taken care
by Vertex

To be
No taken care
by Vertex

To be
No taken care
by Vertex

To be
No taken care
by Vertex

To be
No taken care
by Vertex
 To be
No taken care
by Vertex

Not part
No of CORE
module
 Not part
No of CORE
module
 Not part
No of CORE
module