Document Control Block B __ Wilshire Labs. (Pvt) Ltd. Department: Human Resources Tith Leave Policy Document No: WS-HR-POL-G-12 Status of Issue: 01 Page 1 of 6 Issue Date: 11-05-2019 Effective Date: 26. 5-2019, Next Review Dat 6-05-2022 = TABLE OF CONTE oO LEAV POLICY BJECTIVE . SHORT LEAVES LEAVE WITHOUT PAY 6, om 8. ATTENDANCE MARKING ON BIO MA’ 9, PERIOD. RRIVAL, ‘AFF 12, LUNCH BREAK 11. LATE SITTING/OFF DAY WORKING FOR MANAGEM IX MACHINE AMENDMENT STATUS. Sr] _ Date of ‘# | Amendment Issue Status Page No Details of change / review 6 7 8 9 | 10° lL Copy of this document in part or whole is strictly prohibited, Prepared by | (Manager Reviewed by (Sr. Manager HR) __ (Director HR)Document Control Block E Wilshire Labs. (Pvt.) Ltd. Human Resor Department: le: Leave Policy Document No: WS-HR-POL-G-12 | Status of Issue: 01 Page 2 of 6 S Issue Date: 11-05-2019 ‘Next Review Date: 26-05-2022 1, OBJECTIVE This Policy shall def \¢ the leave entitlements and cover leave rules & regula 2. SCOPE Applicable to all wilshire labs full time employees (FTE). 3. RESPONSIBIL Lead reward & policy will be responsible to ensure systematic execution with continuous analysis AIL HODs will be responsible to implement this policy in true lettering spirit. 4. LEAVES DETAIL Allocation of Leaves Casual & sick leaves will be entitled from the date of joining on prorate basis. Annual Lea The annual leaves shall be entitled after confirmation on prorate basis. Hay Hajj leaves shall be entitled after confirmation with the company only one time in employee whole tenure with the organization. Prior approval from concerned HOD and HR director is mandatory ntal Add Any employee havi be 2 sustained an accidental injury during the course of employment, will aanted additional accidental leaves by the management on ease to ease basis Maternity Leaves are allowed to all permanent female staf of company. Maternity leaves can be availed during service with at least three years gap between such leaves. Compensatory Leaves will be entitled to staff against working on “off days” duly approved by their HOD. For working on off days, employees should share prior information to HR by keeping their HOD in the loop. Compensatory leaves will be entitled on followii ~ Prepared by ‘Authorized by Rx \ (Director HR) (Manager Talent & Culture) | __(Sr. Manager HR)Document Control Block es _ Wilshire Labs. (Pvt) Ltd. | Department: Human Resources Title: Leave Poliey Document No:WS-HR-POL-G-12 | Status of Issue: Of Page 3 of 6 Issue Date: 11-05-2019 Effective Date: 26-05-2019 | Next Review Date: 26-05-2022 + For working 06 hours or more on off day = 01 full day * For working 04 to 06 hours on off day = 01 half day ‘+ For working 02 to 04 hours on off day =01 short leave For Drivers = CPL will be entitled against 08 Hours or More working on off day. (In case of Less Than 08 Hours, No CPL will be entitled and time will be adjusted in extra time) If date of confirmation & date of year completion is till/before 10" of any month then eausal, sick & annual leaves will be entitled in that month otherwise leaves will be entitled in next month, 4.2. Accumulation & 4.2.1. Annual Leave: 28 annual leave balance can be accumulated. Balance above 28 leaves will expire at the end of 28 leaves shall be en-cashable at the end of al year with effet from July 2020, Annu I leaves up to 4.2.2. Caus 1, Sick & Compensatory Leaves: Causal, si k & compensatory leaves are neither en- shable nor carry forward. Hence will laps at the end of every fiscal year ie, July to June. 5. LEAVES RULI The following leave rules shall be followed whi availing the leaves 5.1. Prior Approval in case of Planned Activity ‘The employee who wants to avail leave/short leave shall e ERP well in time in case of planned activity and get prior approval before proceeding on leave. hishher leave/short leave in 5.2. In case of availing Leave in emergenc\ Employees should inform the concemed HOD regarding his casual/ sick leaves and later on supposed to submit their leave through ERP within two days of availing leave. e Naa (Manager Talent & Culture) (Sr. Manager HR) (Director HR)man Resources Document No: WS-HR-POL- Issue Date: 11-05-2019 6 Submission of Leave I's every employee's responsibility to enter the leave timely in ERP, In case of non- submission of leave, a verbal intimation will be given to concerned person for careful entry of availed leave in ERP. Second time non-compliance of above will lead to second verbal nation and third fen intimation will be issued to concemed employee. On fourth time non-compliance, employee will be suspended from the job as per law In case of non-submission of leave application, the employee shall be marked absent and same quantity of leaves shall be deducted from his available leaves balances in following order: 1. Compensatory leave 2. Exempted leave 3. Casual leave 4. Sick leave Annual leave If available leave balance is less than actual deduction days or leave balance is zero, then deductions days will be deducted trom employee's salary Elaboration of the reason for Leave/short leave Please elaborate the reason for leave/short leave clearly on leave application form. HORT LEAVES 6.1 For employee's facilitation up to 3 short leaves for manager and above and up to 2 short leaves for all management grade staff will be allowed ina month. 6.2. The maximum duration of a short leave shall be Two 2) hours, 6.3. Leave between 02 hours to 04 hours shall be considered ay HALE DAY C 6.5. Security guards & drivers having 12 hours duty timir 14 Leave from half day time to 3rd quarter time as per shift time will be treated as .75 leaves shall be consider as 3 QUARTER LEAVE. will have 03 hours of short le 06 hours of half day due to their duty timings (12 hours). 66 Security guards having 12 hours duty will pertorm their duty as per their contract, ( “Prepared by % _y Manager Talent & Culture) | __ (Sr. M lanager HR) (Director HR)Document Control Block Wilshire Labs. (Pvt.) Ltd. He Department: Human Resources Title: Leave Policy Document No: WS-HR-POL-G Status of Issue: 01 Page 5 of 6 Issue Date: 11-05-2019 Next Revi 7. LEAVE WITH OUT PAY Ifan employee has no leave in his credit, Management has sole discretion to grant leave without pay. In such case although deduction shall be made from his salary but employee will not be considered absent 8. ATTENDANCE MARKING ON BIO MATRIX MACHINE All employees should mark their in/out time on bio matrix machines as per their assigned shift timings 9. GRACE oD All employees should ensure timely arrival at work as per a emergency cases relaxation of 10 minutes for management staff is allowed, During grace period of 10 minutes employees will not be marked “late”, Above relaxation is not for workers” level. gned timings, however, in 10, LATE ARRIVAL Management Level Employees will be marked “late” if they arrive at work (between 10 minutes to 30 minutes). Upon fourth late arrival in a month one-day leave shall be deducted. On late arrival for more than four times in a month, a short leave for each additional late arrival 1m the leave balance. will be deducted fr Non-Management Level Employees will be marked “late” if they arrive at work (between 02 minutes to 30 minutes) upon third late arrival in a month one-day leave shall be deducted. On late arrival for more than three times in a month, a short leave for each additional late arrival will be deducted from the leave balance as per above sequence, 11. LA’ Due to important and urgent work if the duty hours during normal working day. company supported dinner up to amounting Rs, 300 / person and in case of off d -e, Original receipt required for cla ment level employee has to stay late in office for more than three hours aft may be allowed to such employ minimum half day service required for 300/- allowai reimbursement purpose. Such arrangement shall be approved by concerned HOD. This facili is only for management level staff who are not eligible for overtime. Reviewed hy = ager Talent & Culture) (Sr. Manager HR) (Director HR)Document Control Block a Wilshire Labs. (Pvt.) Ltd. dl Department: Human Resources Title: Document No: WS-HR-POI Issue Date: 11-05-2019 Page 6 of 6 Next Review Date: 26-05-2022 LEAVES ENTITLEMENT The number of leaves will be subject to change as per discretion of entitlement is as follows: yent, Current Type Quantity Casual leaves _ 10 Working Days Sick leaves 8 Working Annual leaves = 114 Working Days Maternity leaves 90 Calendar Days Hajj leaves ___ | Up to 40 Calendar Days | ‘Accident leaves ‘As per management approval J Note: Employee can avail casual. exempted and annual leaves without any condition 12. LUNCH AND PRAYER BREA| On normal working day lunch bi 90 minutes. ak will be of 45 minutes, and on Friday lunch break will be of Prepared by Reviewed by ee (Manager Talent & Culture) Manager HR) ctor HR)