OHSMS-MNL-01

Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

Company name
OCCCUPATIONAL HEALTH AND SAFETY MANAGEMENT
SYSTEM MANUAL

Approval

ACTIVITY ROLE / NAME DATE SIGNATURE

Preparation Management Representative

Review Management Representative

Managing Director
Approval

Revision History

REV NO REV DATE REASON BRIEF DESCRIPTION EFFECTIVE DATE

FOR OF THE CHANGES OF
CHANGE IMPLEMENTATION

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

Table of Content
1. INTRODUCTION...........................................................................................................................4
1.1. Conformance and compliance standards..................................................................................4
1.2. Company overview...................................................................................................................4
2. SCOPE & NON-APPLICABILITY................................................................................................4
2.1. Scope of OHSMS.....................................................................................................................5
2.2. Non-Applicability & justifications...........................................................................................5
3. DISTRIBUTION AND REVIEW...................................................................................................6
3.1. Circulation list..........................................................................................................................6
3.2. Updating the OHSMS manual..................................................................................................6
4. CONTEXT OF THE ORGANIZATION.........................................................................................6
4.1. Understanding the organization and its context........................................................................6
4.2. Understanding the needs and expectations of interested parties..............................................7
4.3. Determining the scope of the Occupational Health and Safety management system..............7
4.4. Occupational Health and Safety management system and its processes..................................7
5. LEADERSHIP.................................................................................................................................8
5.1. Leadership and commitment.....................................................................................................8
5.1.1. General..............................................................................................................................8
5.1.2. Customer focus..................................................................................................................8
5.2. OHSMS Policy.........................................................................................................................8
5.2.1. Developing the OHSMS Policy........................................................................................8
5.2.2. Communicating the policy................................................................................................9
5.3. Organizational roles, responsibilities and authorities...............................................................9
6. PLANNING.....................................................................................................................................9
6.1. Actions to address risks and opportunities...............................................................................9
6.1.1. General..............................................................................................................................9
6.1.2. Environmental aspect / hazard identification and risk assessment..................................10
6.1.3. Compliance obligations...................................................................................................10
6.1.4. Emergency preparedness and response...........................................................................10
6.2. Objectives and planning to achieve them...............................................................................11

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

6.3. Planning of changes................................................................................................................11

7. SUPPORT......................................................................................................................................11
7.1. Resources................................................................................................................................11
7.1.1. General............................................................................................................................11
7.1.2. People..............................................................................................................................12
7.1.3. Infrastructure...................................................................................................................12
7.1.4. Environment for the operation of processes....................................................................12
7.1.5. Monitoring and measuring resources..............................................................................13
7.1.6. Organizational knowledge...............................................................................................13
7.2. Competence............................................................................................................................13
7.3. Awareness...............................................................................................................................14
7.4. Communication.......................................................................................................................14
7.5. Documentation........................................................................................................................14
7.5.1. General............................................................................................................................14
7.5.2. Creating and updating.....................................................................................................15
7.5.3. Control of documented information................................................................................15
8. OPERATION.................................................................................................................................15
8.1. Operational planning and control...........................................................................................15
8.2. Requirements for products and services.................................................................................16
8.2.1. Customer communication................................................................................................16
8.2.2. Determination of requirements related to products and services....................................16
8.2.3. Review of requirements related to products and services...............................................16
8.2.4. Changes to requirements for products and services........................................................17
9. PERFORMANCE EVALUATION...............................................................................................17
9.1. Monitoring, measurement, analysis and evaluation...............................................................17
9.1.1. General............................................................................................................................17
9.1.2. Analysis and evaluation...................................................................................................17
9.2. Internal audit...........................................................................................................................18
9.3. Management Review..............................................................................................................18
10. IMPROVEMENT..........................................................................................................................18

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

10.1. General....................................................................................................................................18
10.2. Non-conformity and corrective actions..................................................................................19
ANNEXURES.......................................................................................................................................20
Annexure – 1: Process Approach and Interactions...........................................................................20
Annexure – 2: OHSMS Objectives...................................................................................................21

1. INTRODUCTION

This manual demonstrates and documents (COMPANY NAME) commitment to maintain high-level
of quality, occupational health & safety and customer service within an effective working
environment, focusing on customer requirements, safe working practices and fostering continual
improvement.

1.1. Conformance and compliance standards

The OHSMS manual is intended to demonstrate conformance to the ISO 14001:2015 International
Standard: Environment Management Systems and ISO 45001:2018 Occupational Health & Safety
Management Systems – Requirements. Reference to these standards also implies reference to all
guidance standards contained therein.

1.2. Company overview

(COMPANY NAME) is a complete end-to-end Logistics Management Company engaged in freight

management, warehousing, Inventory Management, Quality Check and other compliances and
managerial practices, ensuring our standards meet your expectations. At (COMPANY NAME), our
team believes in providing a relaxing freight forwarding experience, where right from our clients’
location to the destination, we take care of each and every process efficiently and cost-effectively.

2. SCOPE & NON-APPLICABILITY

(COMPANY NAME) overall commitment to quality, occupational health & safety and customer
service is defined through its business processes, both core processes and support processes. Through

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

each of these processes, the Occupational Health and Safety management system is aligned with the
goals and strategic direction of the organization. The Occupational Health and Safety management
system, as described in this manual, defines the organization’s commitment to its stakeholders:
 by demonstrating its ability to consistently provide quality service that meets customer and
applicable regulatory requirements;

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2.1. Scope of OHSMS

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

2.2. Non-Applicability & justifications

3. DISTRIBUTION AND REVIEW

3.1. Circulation list

3.2. Updating the OHSMS manual

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

4. CONTEXT OF THE ORGANIZATION

4.1. Understanding the organization and its context

4.2. Understanding the needs and expectations of interested parties

4.3. Determining the scope of the Occupational Health and Safety management system

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

4.4. Occupational Health and Safety management system and its processes

5. LEADERSHIP

5.1. Leadership and commitment

5.1.1. General

5.1.2. Customer focus

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

5.2. OHSMS Policy

5.2.1. Developing the OHSMS Policy

5.2.2. Communicating the policy

5.3. Organizational roles, responsibilities, and authorities

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

6. PLANNING

6.1. Actions to address risks and opportunities

6.1.1. General

6.1.2. Environmental aspect / hazard identification and risk assessment

6.1.3. Compliance obligations

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

6.1.4. Emergency preparedness and response

6.2. Objectives and planning to achieve them

6.3. Planning of changes

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

7. SUPPORT

7.1. Resources

7.1.1. General

7.1.2. People

7.1.3. Infrastructure

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Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

7.1.4. Environment for the operation of processes

7.1.5. Monitoring and measuring resources

7.1.5.1. General

7.1.6. Organizational knowledge

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Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

7.2. Competence

7.3. Awareness

7.4. Communication

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

7.5. Documentation

7.5.1. General

7.5.2. Creating and updating

7.5.3. Control of documented information

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

8. OPERATION

8.1. Operational planning and control

8.2. Requirements for products and services

8.2.1. Customer communication

8.2.2. Determination of requirements related to products and services

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

8.2.3. Review of requirements related to products and services

8.2.4. Changes to requirements for products and services

9. PERFORMANCE EVALUATION

9.1. Monitoring, measurement, analysis and evaluation

9.1.1. General

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

9.1.2. Analysis and evaluation

9.2. Internal audit

9.3. Management Review

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

10. IMPROVEMENT

10.1. General

10.2. Non-conformity and corrective actions

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

ANNEXURES

Annexure – 1: Process Approach and Interactions

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 OHSMS-MNL-01
Doc. Code:
OCCCUPATIONAL HEALTH AND
Company logo SAFETY MANAGEMENT SYSTEM Revision:
MANUAL
Issue Date:

Annexure – 2: OHSMS Objectives

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