CURRICULUM of COMPETENCY UNIT (CoCU)

Sub Sector BUSINESS & FINANCE

Job Area OFFICE ADMINISTRATION SUPERVISION
Competency Unit Title PROCUREMENT ADMINISTRATION
The person who is competent in this CU shall be able administer the procurement process in order to maintain the
proper purchasing of goods and updating of inventory records according to organisation procedures. Upon completion
of this competency unit, trainees will be able to:-
Learning Outcome  Prepare procurement documentation;
 Administer procurement documentation;
 Handle receiving of purchased items; and
 Record receiving of purchased goods.
Training
Competency Unit ID FB-024-3:2012-C03 Level 3 66 Hours Credit Hours 6
Duration
Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
1. Prepare i. Types of procurement 6 hour Lecture i. Types of
procurement document procurement
documentation ii. Procurement document
documents:- selected in
 Request form according to
 Quotation requirements
 Purchase order ii. Procurement
iii. Procurement document document
format format
i. Determine 8 hours Demonstration confirmed
procurement &
document Observation
ii. Determine
procurement
document format
iii. Produce procurement
documentation
according to format

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria

Attitude:
i. Precise in
preparing
procurement
documentation

2. Administer i. Procurement details 6 hours Lecture i. Procurement

procurement ii. Procurement documentation
documentation requirements and collected
procedures ii. Document
iii. Document processing processing
software software
i. Retrieve specifications 10 hours Demonstration utilised
from procurement & iii. Procurement
document Observation details sent to
ii. Comprehend relevant
procurement personnel
specifications
iii. Use document
processing software
iv. Recognise substantial
figures in procurement
documents
v. Collect procurement
documentation from
requesting personnel
vi. Forward procurement
details to relevant
personnel
Attitude:
i. Thorough in
handling
procurement
document

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
3. Handle i. Types of receiving 8 hours Lecture i. Procurement
receiving of forms:- document
purchased  Delivery order gathered
items  Purchase order ii. Purchase
ii. Relevant personnel to requisition
receive purchased forms
goods collected
iii. Receiving procedures iii. Purchased
goods
i. Accumulate 16 hours Demonstration allocated to
procurement & relevant
documents Observation personnel
ii. Receive purchase
requisition forms
iii. Receive purchased
goods
iv. Distribute purchased
goods to relevant
personnel

4. Record i. Procurement Standard 4 hours Lecture i. Procurement

receiving of Operating Procedures specifications
purchased ii. Communication skill compiled
goods iii. Inventory recording ii. Document filed
procedures and submitted
iv. Details of purchased to superior
goods update
i. Submit procurement 8 hours Demonstration
specifications &
ii. Update details of Observation
purchased goods Attitude:
iii. File procurement i. Thorough in handling
document procurement
document

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Employability Skills

Core Abilities Social Skills

01.01 Identify and gather information. 1. Communication skills
01.02 Document information procedures or processes. 2. Conceptual skills
01.04 Analyse information. 3. Interpersonal skills
02.01 Interpret and follow manuals, instructions and SOP's.
4. Learning skills
02.02 Follow telephone/telecommunication procedures.
02.03 Communicate clearly. 5. Leadership skills
02.04 Prepare brief reports and checklist using standard forms. 6. Multitasking and prioritizing
02.05 Read/Interpret flowcharts and pictorial information. 7. Self-discipline
02.06 Write memos and letters 8. Teamwork
03.08 Develop and maintain a cooperation within work group
04.06 Allocate work
05.01 Implement project/work plans
05.02 Inspect and monitor work done and/or in progress
06.02 Comply with and follow chain of command.
06.03 Identify and highlight problems.

Tools, Equipment and Materials (TEM)

ITEMS RATIO (TEM : Trainees)
1. Procurement documents 1:1
2. Computer 1:1
3. Document processing software 1:1
4. Standard operating procedures 1:5
5. Document log book 1:5
6. Calculator 1:1

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REFERENCES

1. John Harrison, 10th edition, 1996, Secretarial Duties, ISBN 9780582278448

2. Josephine Shaw, 2nd edition 1984, Administration in Business, ISBN 0712101861
3. Nicola Dimitri, Gustavo Piga, Giancarlo Spagnolo, 2006, Handbook of Procurement, ISBN 9780521870733
4. Estelle Belle Hunter, 2010, Office Administration for organizations supervising, ISBN 1146982763
5. Pattie Odgers, 2005, Administrative Office Management, ISBN 9780538438575
6. Brian Greenhalgh, Graham Squires, Introduction to Building Procurement, ISBN 9780415482158
7. Richard B. Chase, Nicholas J. Jacobs, F. Robert ( 2001) Operation Management For Competitive Advantage (Ninth), McGraw- Hill Education (
Asia), ISBN 0-07-120680-9

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