BEST PRACTICES

Household Based Surveys

1. Incorporate the discussion of the errors committed in previous survey rounds during Third Level
Training

One of the best practices conducted in the P.O is incorporating the discussion of error/s committed
from the previous survey rounds during third level surveys. It aims to inform the hired personnel on the
common errors committed on the past survey round and discuss how to correct it properly. It also aims
for the data appreciation on the results of survey where hired personnel were involved.

Establishment-Based Surveys

1. Monitoring through Status Boards and Group Chats

BUILDING PERMIT STATUS BOARD MISSI/PPS STATUS BOARD ASPBI/SICT STATUS BOARD
Status boards are utilized to monitor status of on-going surveys. It aims to inform the collector on the
status of survey collection, submission etc. where she/he assigned. Group chats are also use to remind
the collectors on the deadlines/submission of questionnaires.

2. Conduct of Personal Visits of Regular Employees and Focal Person during collection
 During collection period, regular employees and Focal Person accompany collectors to the
establishment who are not yet submitted their responses/questionnaires. With this effort,
challenging/problem establishments submitted questionnaires on time.

Civil Registration

1. Setting of Appointment with the Solemnizing Officer for the conduct of Church Field Verification

2. Use of Client Satisfaction Feedback

In order to properly address clients concerns/ feedback Client Satisfaction Feedback form is
utilized in the Provincial Office. This also helps to further improved services rendered to clients.
 3. Maintaining Database of CRASM Applicants

Database of CRASM Applicants is also maintained in the P.O. This is to database the status of
application of CRASM Applicants. Church profiles are also updated for easy access.

4. Maintaining Database and Feedback on the submissions of LCRs

The P.O also maintained database of feedbacks on the error/s committed by the LCRs.
Receiving copy is provided to LCR to

Information Dissemination

1. Maintaining Database of Publications

 INFOGRAPHICS DATABASE QUICKSTAT DATABASE SPECIAL RELEASE DATABASE

Philsys Step 2 Registration

1. Conduct of Mobile Registrations

1.Conduct of Mobile Registrations

 Since Barangays in CAMANAVA are almost saturated and remaining target registrants are dispersed,
mobile registrations are conducted. In order to register target registrants, the PhilSys Field Personnel are
establishing registration centers near their residence, alleys, puroks, GOCCs among others. Registration
Centers are also establish in schools with face-to-face classes. Malls, churches, markets, transport
terminals and others have established registration centers.

1. Posting of location of registration centers in LGU/Barangays.

In order to properly informed residents on the location of ongoing registration centers, posters are
posted in the bulletin boards/ conspicuous place in the barangays. With these posters residents,
especially those who are not yet registered are aware on the available registration within their
barangays.

2. Distribution of Flyers during Survey

Another initiative to inform the target registrants on the Step 2 Registration is the distribution of flyers
during surveys. The personnel are instructed to give their sample respondents flyers regarding national
ID registration and location of available registration centers in their area.

3. Regular Monthly Re-briefing activities for PhilSys Field Personnel and Philsys Supervisors

The Provincial Office conducted regular monthly meetings with the field personnel and supervisors face
to face or via zoom. This activity aims to inform the personnel on the status of registration as well as
problems encountered and possible strategies to hit the targets. It also serves as channel to disseminate
memoranda and other instruction to the involve personnel.

Administrative Matters

1. Creation of Document Tracking Google Sheet

 The Document Tracking Google Sheet is intended to help in the tracking of incoming and outgoing
papers in administrative office. It also aims to properly monitor and properly address all documents
received and released in the administrative unit.

2. Utilization of Google Forms for Evaluation

Using of google forms for the Catering performance evaluation, trainer’s/Speaker’s/Lecturer’s

evaluation and training/workshop evaluation during trainings. With the use of these google forms
evaluations are easily collected.
 3. Automatic Tabulation of Evaluations
Print summary

Steps in tabulating evaluation findings were reduced using automatic tabulations. Together with
the google forms, results are automatically generated.

4. Database of Hired Statistical Researchers

With the database maintained by the administrative unit, creation of IDs is easily done.