®

GCS training Manual VIDAS PC

PIONEERING DIAGNOSTICS
DESCRIPTION
 VIDAS PC

A central processing unit :

An analytical unit:
Computer +PC
5 sections Screen
30 positions Keyboard
Bar code reader
Printer
UPS

5
 VIDAS PC SPECIFICATIONS

RP 5810
Computer HP RP 5700 RP 5800 RP 5810

WINDOWS
Windows WINDOWS 7 WINDOWS 7 WINDOWS 10
XPe

USB key USB key USB key USB key

Media
By default By default By default By default

HP 1320 n,
Lexmark
Printers E352dn, Samsung Samsung Samsung
by default HP2015dn ML 3750 ND ML 3750 ND ML 3750 ND
LexmarkE3
60dn

6
 VIDAS PC

L.I.S.

BCI APC
700
Printer

PDF barcode reader

USB

Remote access solution

with APC
VILINK 1400

7
 GENERAL SOFTWARE LAYERS

Additional
VILINK Software
Inactivated
BCI Link Software
Activation of the connection
must be done by a bioMérieux
representative

Non-bioMérieux
Windows OS & Middleware

8
 VIDAS PC CONFIGURATION

PC

LIS
9
 INSTALLATION: PRECAUTIONS

NO screen saver: It hides the login window and may interfere with
software

Printers : To set as default for each user

The computer has to be fully dedicated to VIDAS

10
 INSTALLATION: PRECAUTIONS

VIDAS Operating temperature/

• 15°C to 30°C (room temperature)

Leave sufficient space around the VIDAS® analyzer to allow

airflow

that is essential to proper operation of the thermostat.

In case of temperature error :

• All assays in progress are halted.
• There is no possibility to start until the temperature returns to its normal operating
range.

11
 SWITCH ON THE SYSTEM

1 : UPS

5 : computer
4 : screen
2 : analytical module

3 : printer
12
 SWITCH OFF THE SYSTEM

1 : computer
2 : screen

3 : printer

5 : UPS

4 : analytical module
13
 USERS & PASSWORD: WINDOWS XPE

Intended for Login Password

Laboratory vidas vidas

db2bmx db2bmx
Windows XPe
bioMérieux
bmx_admin
Complex password**
temp_admin

* To be changed at the first login

** Dynamic password from Password Generator V5
14
 USERS & PASSWORD: WINDOWS 7

Intended for Login Password

LabAdmin Lab_Admin

Laboratory LabSuper Lab_Super

LabTech Lab_Tech

Windows 7 Db2Bmx Db2_Bmx

bioMérieux
bmx_admin
Complex password**
temp_admin

* To be changed at the first login

15
** Dynamic password from Password Generator V5
 USERS & PASSWORD: WINDOWS 10

Intended for Login Password

LabAdmin To be set at the first

Laboratory
login*

Db2Bmx Db2_Bmx
Windows 10
bioMérieux

bmx_admin
Complex password**

* To be changed at the first login

16 ** Dynamic password from Password Generator V5
 LOGIN BOX

5 users’ accounts are already set.

You have to create new users

17
DISCOVER VIDAS PC
 MAIN SCREEN

Results menu Loading menu

to display results -to prepare analysis
to analyse results -to run analysis

Navigation tree:
display
all menus Calibration menu
-to display calibrations
-to access various procedures
for the calibration

19 Status bar : section status, presence of errors, who is currently logged, time
 MAIN SCREEN-NAVIGATION TREE

Routine

Utility

20
 THE STATUS BAR

Presence of a flashing icon, if at least one calibration has expired.

Identification icon.The user name is displayed below the icon

Instrument circled in red instrument error

allows to view the status of each section

21
 THE STATUS BAR

22
 LOADING SCREEN: DESCRIPTION

Menus bar Tools bar

Work zone

Work list:
Predefined section:
A list of analisys requests
Analysis requests assigned
Not assigned to a section nb
to a virtual section number
4000 lines

23
 LOADING SCREEN : MENUS BAR

Menus bar Loading

menu
To access to 3 mains menus

Calibration
menu

Results
Print menu
Return
request
to main
menu

24
ROUTINE WORK
 SCAN MLE BARCODE

Click here

Click here

26
 SCAN MLE BARCODE

1. SCAN barcode on the kit label using the external

barcode reader.

2. “READING IN PROGRESS”

3. BEEP + Green LED = reading finished

BARCODE DAMMAGED ?
• Ask for assistance
• Give Assay code + lot Number

27
 SCAN MLE BARCODE

Save !
Automatic print

28
 CALIBRATION REQUEST

3 different ways to calibrate

Automatic :
From Cal menu : Requested Analysis
« To do cal » in screen without valid cal.
menu

From Loading menu :

« s » as Sample ID

29
 CALIBRATION REQUEST: POSSIBILITY 1
(AUTOMATIC)

Requested analysis
No existing calibration or no valid calibration

automatic creation of standards + controls

Stored in work list or predefined section

(depending on the "reserve" box status)

30
 CALIBRATION REQUEST: POSSIBILITY 2
(FROM LOADING MENU)

in "Loading" menu : “s”

Standards and controls are

added in the work list or predefined section

31
 CALIBRATION REQUEST: POSSIBILITY 3
(CAL TO DO)

In the "to do" calibration screen menu

select the
"to do" box

click on
Standards and controls automatically created in the job list.

32
 CALIBRATION SCREEN : TOOL BAR

To scan MLE card

To delete a calibration

To create a calibration

33
 CALIBRATION SCREEN: SUB MENUS

List of calibrations to be done

Expired calibrations

All calibrations
(expired, archived & current)

Current calibrations
valid calibration only

34
 CALIBRATION MENU: LIST OF CALIBRATIONS
TO BE DONE

MLE scanned but no calibration done

To do : X

Icon blinknig: an expired calibration

Click on icon to access to « To do » calibration

35
 CALIBRATION MENU : ALL CALIBRATIONS

3 different status displayed :

• Valid
• Expired
• Archived
1 RFV out of range
Conf : NO
Calibration status “valid”
(within the 14 or 28 days)
36
 CALIBRATION MENU: ALL CALIBRATIONS

Within 14 days or 28 days

Valid Store up to 4 calibrations for particular lot and assay

> 14 days or 28 days

Expired visible up to 30 days after the lot expiration date.

If deletion of a calibration in the “to do” calibration menu :

status “expired” status “archive
Archived
Archived calibrations always displayed
(even if the expiration date is > 30 days)

37
 CREATE AN ANALYSIS REQUEST

1- Enter patient sample ID

2- Enter VIDAS Test code Click

on
Create When reserve selected :
Request saved in Prefined section

39
 CREATE AN ANALYSIS REQUEST

2- Click on VIDAS 1 or 2
1- Click on number of
the predefined section

Section A
reserved

40
 CREATE AN ANALYSIS REQUEST

1- Load VIDAS strips and SPRs

2- Help zone :scan or enter sample data

Press key « tab »
Start
3- Distribute samples

Loading help chart appears !

41
 CREATE AN ANALYSIS REQUEST

Load help zone :

Enter patient data or sample ID
Press the key “tab”
Or Scan the bar-coded tube. Position where you have to enter
the sample of the patient.

42
 CREATE AN ANALYSIS REQUEST

Go back to Loading menu

To view your result !

43
 CREATE ANALYSIS REQUEST : MODE « NOT
RESERVED »

If Reserve

In this case
Requests in the Work List

If VIDAS PC connected to LIS :

Requests in Work list

Click here to transfert selected

requests to Predefined Section
44
 RESERVE A SECTION : INDIVIDUAL
RESERVATION

1- Click on number of the

predefined section

2- First section is reserved

45
 RESERVE A SECTION : MANUAL RESERVATION

1- Click on VIDAS section

you want reserved

2- Select request

3- Reserve it
or start

46
 RESERVE SECTION : GLOBAL RESERVATION

Click on « Reserve all »

Allows to load all predefined sections into
available sections of VIDAS module

47
 RESERVE A « EMERG » SECTION

In configuration menu :possible to assign one or several sections as « EMERG »

1- Click on Vidas section EMERG

2- Select Request,
Start

48
 DELETE AN ANALYSIS REQUEST

1-To delete patient request or

standards or controls :
Selected them

2- Click to transfert them

in work list

3- Put them in the bin

Confirm deletion

49
 MODIFY AN ANALYSIS REQUEST

Select patient from Predefined

section or Work list
Make modifications in
new area
Click on « Modify » to
save them

50
 RUN A SERIES OF ANALYSES

Click here to run simultaneously VIDAS sections

Caution :

Results printed out

at the end
of the longest analysis

52
RESULTS MENU
 TO VIEW A RESULT

Enter end date + duration

Refresh list view

54
 RESULTS: TO PRINT RESULTS

to print section
report (with RFV)

to print the selected

result

to print the list of

results displayed

55
 RESULTS DISPLAY

Status : in relation with calibrations and / or controls.

56
 RESULTS : QUANTITATIVE TEST

Assay name Software version

Section number and
Calibration data
technician name

Reagent lot number Completion date

Substrate RFV before Reactions RFV

enzymatic reaction and results
57
 RESULTS :QUALITATIVE TEST

Threshold

Double strip : Interpretation

Reference strip + Test strip
Test Value (TV)

58
 RESULTS: TOOL BAR

To valid and To extract

To send
send to LIS data
results to
LIS

To rerun
To recompute a result
Request sent to
using valid calibration
Job list ( can be modified)

59
 RESULTS :RECOMPUTING

3-Click on

2- Select calibration

1- Select analysis result

to be recomputed

60
 RESULTS : RECOMPUTING

Select an assay to be recomputed in the list

(results of the section will be recomputed.)

Select the calibration to be used for the recalculation.

All results of the run are
Click on : recalculated.

To replace the previous

Click on : results by the new ones,
and to save.

Click on : To print “new” results.

61
 RESULTS: EXTRACTION

1- Select results to be
extracted and click on

2- Select the media used for

saving : USB key (F:) or CD
ROM (E:)

3- Give a file name

4- Save your action

62
 RESULTS: EXTRACTION (EXCEL FILE FORMAT )

Section Nr Position Technician Lot Unique assay

Software
code version Standard used Results
852 1-A-4 admin 030701-1 AO DSVID R2.0.0 DSPTCRFV
R5.6: 2436 BKG : 83, RFV : 1607
852 1-A-5 admin 030701-1 AO DSVID R2.0.0 DSPTCRFV
R5.6: 2436 BKG : 80, RFV : 1918
852 1-A-6 admin 030701-1 AO DSVID R2.0.0 DSPTCRFV
R5.6: 2436 BKG : 82, RFV : 1404
856 1-B-1 admin 030701-1 AO DSVID R2.0.0 DSPTCRFV
R5.6: 2436 BKG : 82, RFV : 883
871 1-B-3 renard 030825-0 C6 DSVID R2.0.0 DSPTCRFV
R5.6: 4065 BKG : 81, RFV : 769
871 1-B-4 renard 030825-0 C6 DSVID R2.0.0 DSPTCRFV
R5.6: 4065 BKG : 84, RFV : 345
871 1-B-5 renard 030825-0 C6 DSVID R2.0.0 DSPTCRFV
R5.6: 4065 BKG : 82, RFV : 0
871 1-B-6 renard 030825-0 C6 DSVID R2.0.0 DSPTCRFV
R5.6: 4065 BKG : 80, RFV : 368
894 1-A-3 genest 040225-0 FD DSVID R2.0.0 DSPTCRFV
R5.6: 2009 BKG : 66, RFV : 232
894 1-A-4 genest 040225-0 FD DSVID R2.0.0 DSPTCRFV
R5.6: 2009 BKG : 66, RFV : 0
894 1-A-5 genest 040225-0 FD DSVID R2.0.0 DSPTCRFV
R5.6: 2009 BKG : 66, RFV : 222
896 1-B-3 gcskc2 040111-0 CC DSVID R3.0.0 DSPTCRFV
R6.0: 651 BKG : 90, RFV : 1005
896 1-B-4 gcskc2 040111-0 CC DSVID R3.0.0 DSPTCRFV
R6.0: 651 BKG : 98, RFV : 103
896 1-B-5 gcskc2 040111-0 CC DSVID R3.0.0 DSPTCRFV
R6.0: 651 BKG : 97, RFV : 1004
903 1-C-3 gcskc2 030921-0 DH DSVID R3.0.0 DSPTCRFV
R6.0: 2127 BKG : 104, RFV : 1373
903 1-C-4 gcskc2 030921-0 DH DSVID R3.0.0 DSPTCRFV
R6.0: 2127 BKG : 98, RFV : -1
903 1-C-5 gcskc2 030921-0 DH DSVID R3.0.0 DSPTCRFV
R6.0: 2127 BKG : 99, RFV : 1376
903 1-C-6 gcskc2 030921-0 DH DSVID R3.0.0 DSPTCRFV
R6.0: 2127 BKG : 98, RFV : 1147
905 1-D-1 gcskc2 040111-0 CC DSVID R3.0.0 DSPTCRFV
R6.0: 651 BKG : 98, RFV : 1021
905 1-D-2 gcskc2 040111-0 CC DSVID R3.0.0 DSPTCRFV
R6.0: 651 BKG : 104, RFV : 113

63
 RESULTS: SEND TO LIS

Automatic sending to LIS

or
Manual validation before sending

Choose in configuration menu

RFV of Standard and Control results not transferred

64
PIONEERING DIAGNOSTICS