TIMELINE OF ACTIVITIES

PRE-CONGRESS

COMMITTEES
DATE ACTIVITY
INVOLVED
Finalization of MYC 2023 Documents (Primer, Timeline,
June 07-15 Overall
Registration Form, Letters to Venues, Solicitation Letters)
June 11 CYC CORE GROUP MEETING All Committees
June 14 MYC CORE GROUP MEETING All Committees
June 15 MEETING WITH THE ARCHBISHOP Director, Overall
Initial coordination with Formation Sites and Host Parishes Director, Overall
Start of Solicitations for Sponsorships Sponsorship
Initial Coordination with LGU Naga Director, Overall
Meeting with Bishop Rex on NYD Concerns Director, Overall
June 16-26
Preparation of Invitation Letters to Schools and Suffragan Dioceses Overall
Director, Overall,
Shooting of Messages from Archbishop & Fr. Dan for MYC Launching
Documentation
Drafting of Circular and Submission to Chancery Director, Overall
CLERGY ASSEMBLY Director
June 27
ONLINE LAUNCHING OF MYC 2023 Director, Overall
Overall,
July 6 Release of Launching Video
Documentation
Deadline of:
 Initial Coordination with Formation Sites and Host Parishes
Overall
July 7  Initial Coordination with LGU Naga
 Sending of Invitation Letters to Schools and Suffragan Dioceses
MYC CORE GROUP MEETING All Committees
July 8 Start of Printing of Core Group Polo-shirts Overall
Deadline for Final List of Committee Members All Committees
July 15 Deadline for List of Materials needed by each committee All Committees
Deadline for Coordination with HRMS for Printing of T-shits Overall
July 17 Start of Printing for Staff T-shirts Secretariat, Overall
Deadline for Host Parishes to provide initial information on prospective Settlements,
Host Families (number, capacity) Secretariat
DEADLINE OF REGISTRATION Secretariat, Finance
July 23 Deadline for Katood Guide Contents
 Rites Director, Liturgy,
 Formation Modules Formation Heads
 Immersion Guide
Settlements,
August Selection and Coordination with Host Parishes and Host Families
Secretariat
Preparations and Rehearsals All Committees
Weekends
MYC Core Group Meeting Core Group
of August
Dry Run of Formation Modules Formation Heads
Finalization of Master List of Participants Secretariat, Finance
August 2
Start of Printing for Participants’ T-shirts Overall
August 5 MYC STAFF GENERAL ASSEMBLY All Committees
August 7 Deadline for list of Major and Minor Sponsors Sponsorship
August 9 Deadline for Layouts of Congress Paraphernalia Creatives
 (T-shirts, tarpaulins, Katood Guides, certificates, evaluation forms)
Start of Printing of Congress Paraphernalia
August 10 Overall
(Tarpaulins, Katood Guides, certificates, evaluation forms)
August 15 Deadline for Final List of Sponsors and Donors Sponsorship
August 26 Deadline for Delivery of Congress Paraphernalia Logistics
August 27 Start of the Preparation of Kits Secretariat, Logistics
September 2 FINAL REHEARSALS AND PREPARATIONS All Committees
Final Coordination with venues and turn-over
Logistics
of paraphernalia for installation (Tarpaulins)
On or before
Completion of Kits Secretariat, Logistics
September 7
Settlements,
Final List of Host Family Assignments
Secretariat
 CONGRESS PROPER

SATURDAY, 09 SEPTEMBER 2023

COMMITTEES
TIME ACTIVITY VENUE
INVOLVED
09:00 am MYC STAFF CALL TIME All Committees
11:00 am MYC Staff Lunch Food
Arrival and Validation of Registration
 Receiving of signed Parents’ Permits Secretariat
12:00 pm
 Distribution of kits and shirts Security
 Reminders for Participants on wrist tags and shirts
Security
Settling-down of Participants
Publicity
 Videos from Sponsors and Benefactors
Logistics
 MYC Trailer
Program
 MYC Stories
Sponsorship
Preliminaries
 Opening Prayer/Enthronement of Site Patron
 Opening Spiels
Program
 MYC Backgrounder
01:00 pm Liturgy
 Acknowledgement of Delegates
 Video Messages
Sponsorship
 House Rules Formation Sites
 Acknowledgement of Sponsors and Benefactors
Formative Activities
01:30 pm  Input-Activity-Processing Formation Heads
 (Working) break/snacks
CALL-TIME AND ORIENTATION Settlements
04:00 pm FOR HOST FAMILIES Security
 Final Reminders (with snacks) Food
Briefer on Immersion Session
 Backgrounder
Program
04:30 pm  House Rules
Settlements
 Endorsement of participants to host families
 Clean-up and restoration
Send-off rite
05:00 pm Liturgy
 Liturgy of the Word (with Priest-presiders)
Departure for Host Families Settlements
05:30 pm
 Final clean-up and restoration Security
MYC STAFF DINNER/MEETING Food
07:30 pm Program JMR Coliseum
PREPARATION/SET-UP FOR PLENARY SESSION Logistics
Animators

SUNDAY, 10 SEPTEMBER 2023

COMMITTEES
TIME ACTIVITY VENUE
INVOLVED
05:30 am MYC STAFF CALL TIME All Committees JMR Coliseum
06:15 am MYC Staff Breakfast Food
07:00 am Arrival and Checking of Attendance Security
 Checking of Attendance, wrist bands, and t-shirts Secretariat
Settlements
 Security
Publicity
Settling-down of Participants
Logistics
 Videos from Sponsors and Benefactors
Program
Sponsorship
Opening Ceremonies
 Production Number/Dance Animations/Flash Mob
 Opening Spiels Program
08:30 am
 Acknowledgement of Delegates Animators
 Acknowledgement of Sponsors and Benefactors
 Crowd Interaction
09:00 am Pakikipag-katood Formation Heads
Integration
Program
09:45 am  Introduction of the invited speaker
Food
 Awarding of certificate and token
Preparation for the Holy Mass
 Spiels Liturgy
 Preparation of the Altar, Ambo, Images, Floral Program
10:30 am
Arrangements, etc.
Arrival of Clergy and Guests Food
 Vestments and water bottles at Holding Room Liturgy
Eucharistic Celebration
Presider and Preacher:
- Most Rev. Rolando J. Tria Tirona, OCD, DD
Concelebrants:
- Most Rev. Rex Andrew C. Alarcon, DD
- Rev. Fr. Joseph Wilfred V. Almoneda, VG
- Rev. Fr. Daniel R. Vegas
11:00 am - Youth Directors of Suffragan Dioceses Liturgy
- Caceres Clergy

After Prayer after Communion:

 Prayer to the Virgin of Peñafrancia
 Salve Regina
 Message of Bishop Rex (Optional)
 Word of Thanks of Fr. Dan
Closing, Clean-up and Restoration
 Reminders All Committees
12:00 pm  Closing Spiels
Lunch for Clergy and Guests Food
01:00 pm MYC STAFF LUNCH/MEETING Food
02:00 pm Home Sweet Home
COMMITTEE TASKS

FOR ALL COMMITTEES

● Submit list of site heads/other committee members by 15 July
● Submit list of materials needed by the committee by 15 July
● Coordinate with other committees for pertinent and necessary matters
● Perform other duties and responsibilities that may be assigned by the Director

OVERSIGHT Juan Carlos R. Madrid

● Prepare and distribute letters to Formation Sites, Host Parishes, LGU, and others
● Prepare letters needed by Committees
● Facilitate the printing of t-shirts and other paraphernalia
● Coordinate with all committees to ensure timeliness of work done
● Provide clarification on matters regarding the Congress
● Facilitate effective coordination between and across formation sites on the day of the Congress itself.

SECRETARIAT Maricar Cortez

● Process the pre-registration of parishes and schools to the Congress
● Create a master list of participants for each venue
● Assist in the preparation of kits for distribution to the participants
● Facilitate the validation of registrations on the day of the Congress
● Facilitate the post-Congress evaluation

FINANCE John Roy de los Reyes

● Monitor cash inflows from payments of solidarity fees
● Review and approve budget requests and secure proper liquidations
● Assist the sponsorship committee in facilitating sponsorship payments
● Prepare a financial report after the Congress

SPONSORSHIP Tedd Huxley Bernales

● Distribute sponsorship letters and secure sponsors
● Facilitate remittances from sponsors
● Ensure sponsorship conditions are met before, during, and after the Congress

PROGRAM Ana Carmela A. Berjuega

● Review, execute, and manage the approved program of the Congress
● Ensure time management during the Congress
● Decide on changes to the program flow, if necessary
● Entertain the speaker for the Plenary Session
● Secure and prepare emcees for the Congress
● Coordinate with Formation Teams
● Coordinate with Animators on their various roles during the program
● Coordinate with logistics, liturgy, sponsorship and other pertinent committees
ANIMATORS Jessa Bomalay
● Review and practice dance steps of animation songs
● Coordinate with program/secretariat/logistics committees for roles during the Congress

Thomas Jushua Ray R. Romabon

LITURGY John Xander Galvan
Anthony M. Avila
● Prepare Rites for the Opening Prayer/Liturgy, Send-off Liturgy, and Eucharistic Celebration
● Facilitate the Opening Prayer/Liturgy, Send-off Liturgy, and Eucharistic Celebration
● Secure paraphernalia needed for celebrations
● Manage floral arrangements for the images and the altar
● Secure Liturgical Ministers
● Review Mass Setting
● Coordinate with Program Committee for time management during the Congress

SETTLEMENTS Cathy Roque

● Coordinate with Host Parishes for the billeting of participants
● Screening Host Families
● Coordinating with and orienting host families of their role in the Immersion Session
● Distributing participants to host families
● Informing Host Families of participants’ basic information

Mark Anthony Peñero

LOGISTICS
Divino Niño Goleta
● Providing assistance to other committees when needed
● Picking-up Congress paraphernalia from suppliers (printing presses, t-shirt printer, etc.)
● Preparing kits for all participants (with guidance from secretariat committee)
● Ingress/preparation/set-up of venues
● Technical support in all venues

CREATIVES John Paul M. Aven

● Create an overall graphics package for the Congress
● Create layouts for tarpaulins, certificates, and other necessities
● Coordinate with oversight with regards to printing
● Coordinate with Publicity and Promotions committee for layout needs

PUBLICITY AND PROMOTIONS Ashley Zoey Bien

● Manage the social media accounts of the Youth Commission
● Conceptualize promotional campaigns for the Congress
● Coordinate with Creative and Promotions, and Documentation Committees for needed support

DOCUMENTATION Jerwin B. Dumalasa

● Secure, train, and manage photographers and videographers for the Congress
● Coordinate with the Caceres Commission on Communications
● Coordinate with the publicity and promotions committee for posting of photos and/or videos
SECURITY Jose Capistrano, Jr.
● Ensure safety and security of all participants, committee members, and guests before, during, and after
the congress
● Form and manage security teams for all congress venues
● Coordinate with Criminology Interns
● Coordinate with PNP, PSO and other government and non-government agencies

HEALTH AND SANITATION Jefson Romeo B. Felix

● Ensure safety of all participants, committee members, and guests before, during, and after the congress
● Form and manage first aid teams for all congress venues
● Coordinate with hospitals and other health facilities, if warranted

FOOD Joan Britania

● Ensure timely availability of lunch, dinner, and snacks for the members of the working committees
● Ensure snacks for the Plenary Session Speaker, Mass Presider, Host Families, and other guests
● Prepare water bottles for emcees and speakers