MLWUC Dra* Bylaw Amendments and Proposals

AGM 2023
Mo#on 1

Amend paragraph 30 b) to permit electronic vo#ng proxies as requested by the

community in 2021.

REPLACE:
a) Vo#ng may be exercised in person, by electronic aBendance where possible, or by
proxy.
i) When mee#ngs may be aBended electronically, provision shall be made for
vo#ng for those in electronic aBendance;
ii) Vo#ng by proxy is permiBed, under the following condi#ons:
(1) A member in good standing may authorize another member in good
standing to hold their vo#ng interest by proxy;
(2) A member may hold another member’s proxy up to a maximum of two proxies;
(3) Members in electronic aBendance may not hold another member’s proxy;
(4) Members not aBending may authorize the board via email from their recorded
email address or in wri#ng up to 48 hours prior to the AGM to hold their proxy
and vote on resolu#ons in the published agenda by submiNng a record of “for”,
“against” or “abstain” for each listed item. Items not listed will be abstained
from; items added at the mee#ng will be abstained from;
(5) Proxies do not count towards a quorum of members.
WITH
a) Vo#ng may be exercised in person, by electronic aBendance where possible, or by
proxy.
i) When mee#ngs may be aBended electronically, provision shall be made for
vo#ng for those in electronic aBendance;
ii) Vo#ng by proxy is permiBed, under the following condi#ons:
(1) A member in good standing may authorize another member in good
standing to hold their vo#ng interest by proxy;
(2) A member may hold another member’s proxy up to a maximum of two proxies;
(3) Members in electronic aBendance may not hold another member’s proxy;
(4) Members not aBending may authorize the board via email from their recorded
email address or in wri#ng up to 48 hours prior to the AGM to hold their proxy
and vote on resolu#ons in the published agenda in 3 ways:
(a) by direc#ng the board to vote their proxy in accordance to board preference
(b) by submiNng a record of “for”, “against” or “abstain” for each mo#on listed
 in the agenda. Items not listed will be abstained from; items added at the
mee#ng will be abstained from;
(c) by including the registered email of another licencee to hold their proxy.
That licencee must acknowledge and accept the request by email within 24
hours of the AGM and must aBend the AGM for the proxy votes to be
counted. It is the responsibility of the licencee reques#ng the proxy to
ensure the proxy votes are used in accordance with their wishes.
(5) Proxies do not count towards a quorum of members.

Motion 2
Amend paragraph 47 in accordance with community wishes when passed in 2021 to
improve clarity of language.

REPLACE:
47) Directors may carry out the spending program approved in the budget at the annual
general mee#ng, and any addi#onal small amounts (each less than $5000) as may be
required for the opera#on and maintenance of the system, up to a total of $10,000
per year over and above the approved budget.
a. Single expenditures of over $5,000 that were not included in the budget
must be authorised by members in a general mee#ng, with one excep#on.
b. Emergency expenditures over $5,000 that may be necessary to limit
immediate risks to health and safety may be undertaken under the authority
of the majority of directors or by the Manager in the absence of a quorum of
directors
c. The expenditures as described will be at the expense of the current assets

WITH
47) Directors may carry out the spending program approved in the budget at the annual
general mee9ng. Limited addi9onal amounts, each of less than $5000 not iden9fied in
the approved budget may be spent to meet previously uniden9fied opera9ons and
maintenance needs. Total addi9onal amounts for the year must not exceed $10,000.
b) Single expenditures of over $5,000 that were not included in the budget must be
authorised by members in a general mee#ng, with one excep#on.
c) Emergency expenditures over $5,000 that may be necessary to limit immediate risks
to health and safety may be undertaken under the authority of the majority of
directors or by the Manager in the absence of a quorum of directors
d) The expenditures as described will be at the expense of the current assets
Mo#on 3
General alignment of terms – Replace “President” with Chairperson.
As the board are elected volunteers on #me limited terms and serve only as
implementors of the communi#es wishes the term role #tle president conveys an
inappropriate sugges#on of command. Further, the board chair is elected by the board
not the community, for the purpose of help guide the board in mee#ng its documented
responsibili#es.

REPLACE all references to “president”

WITH “chairperson”

26) Chair of the general mee#ng

a) One of the directors of the MLWUC presides as Chair of the mee#ng, normally the
board chairperson.

33) The chairperson, vice-chair, secretary, treasurer and one or more other persons are
the directors of the MLWUC, subject to paragraph 55).

34) For con#nuity of governance and planning a re#ring chairperson (not con#nuing in
the role of chairperson) fills the role of Past Chair on the board for one year at the
conclusion of their term. If the Past Chair is at the end of their term as defined in
these bylaws, this posi#on will be non-vo#ng and will not count to the minimum or
maximum number of board members.

46)
b. The chairperson is the chair of all mee#ngs of the directors, but if at a
mee#ng the chairperson is not present within 30 minutes ager the #me
appointed for holding the mee#ng, the vice chair must act as chair, but if
neither is present the directors present may choose one of their number to
be the chair at that mee#ng.
54)
c. The chairperson presides at all mee#ngs of the MLWUC and of the directors.
a. The chairperson leads the board of the WUC and supervises the
other officers in the execu#on of their du#es.

55) The vice chair must carry out the du#es of the chairperson during the president’s
absence.