Acquisition and Customization of Modernized Electronic Government

Procurement System (MGEPS)

DBM – PHILGEPS
Provider: Joint Venture of NextIX Inc. and Nextenders (India) Pvt. Ltd.
 INTRODUCTION

The system has a suitable mechanism available for creating Framework Agreement
(FA). The FA can be created by the authorized user of the agency with required
business rules and parameters as per the requirement of the framework agreement.
The User can view the summary details of the FA such as Agency, Item details, User
details and validity. The User has the access level to cancel the framework
agreement. The detail view of the FA allows the User to view the created FA.
 SYSTEM STRUCTURE
mGEPS – This document briefs about the framework agreement which will be created by the buyer.

Web Browsers that can Access the System:

 Google Chrome
 Mozilla Firefox
 Internet Explorer (version 11)
 Safari
 SYSTEM STRUCTURE
Main Users of the System:
Procuring Entity users are main users of the module. Merchant user will require to quote their individual
bid against the e-Reverse Auction.

Login Access:
Procuring Entity Users are required to have a valid login ID and password before they can perform any of
the items listed above.

User Access Rights:

Procuring Entity user is entitled to perform the following access or commands:
 SYSTEM STRUCTURE

Stake Holder Name Organization Role

• Create Framework Agreement (FA)

• View established Framework Agreement (FA)
Award Notice Creator Procuring Entity • Cancel established Framework Agreement
(FA)
 SYSTEM STRUCTURE
Getting Started__________________________________________
This section will illustrate the step-by step walkthrough of the system from initiation trough exit. The
logical arrangement of the information shall enable the Agency user to fully understand the flow and
functionality of the system.
LANDING PAGE
 LANDING PAGE
System URL or link is https://www.philgeps.gov.ph/
1. Menus in Landing Page
The following are the
Menus in the landing page:
 Home – the page after
selecting the URL
 About -
 Announcement
 Services
 Bulletin Board
 Open Data
 Login
 Signup
 Contact
SYSTEM LOG-IN FOR
AGENCY / OBSERVER
USERS
 SYSTEM LOG-IN FOR AGENCY/OBSERVER USERS
Step 1: Key in MGEPS URL or link : https://www.philgeps.gov.ph/
 SYSTEM LOG-IN FOR AGENCY/OBSERVER USERS
Step 2: In landing page select LOGIN menu Item.

Step 3: In first box of drop-down field, choose Log in type. Select Login as Agency/Observer
Step 4: In second box or text field, type or key in the username given by System Administrator
Step 5: In third box or text field, type the password.
Step 6: In fourth box or text field, type the Captcha code then select LOG IN button.
SYSTEM LOG-IN FOR AGENCY/OBSERVER USERS
Step 7: If any of the box or fields are left unanswered, a prompt message will appear beneath the boxes
and user will be asked for the certain field to be filled up.
SYSTEM LOG-IN FOR AGENCY/OBSERVER USERS
Step 8: If Incorrect username or password, a prompt message will be shown, and user needs to key in
correct username and password.

Step 9: Successful login will route the system to pending task of the user on the MGEPS system.
ACCESSING FRAMEWORK
AGREEMENT
 ACCESSING FRAMEWORK AGREEMENT
A. Accessing of Event Management Submenu
Step 1: The Award Notice creator, login into the system (Refer System Log-in for Agency Users).

Step 2 : Select Event Management and click on FA Masters, this will open the List view of Awarded Bid Notices.
 ACCESSING FRAMEWORK AGREEMENT
B. Creation of Framework Agreement

Step 1: The Award Notice creator, login into the system (Refer System Log-in for Agency Users).

Step 2: Creator user will require selecting Create FA to initiate the FA creation process
 ACCESSING FRAMEWORK AGREEMENT
Step 3: This will display message “Framework Agreement initiated successfully”. Select “OK” to close the
message box.

Step 4: The FA creator shall get a page with auto populated details. Only the fields FA Description, FA validity To*
and Terms and Conditions* are to be filled by the user. Fill in the details and click on Save
 ACCESSING FRAMEWORK AGREEMENT
Step 5: System will ask for confirmation “Do you want to Save Framework Agreement”. Click “Yes” to
save the details.

Step 6: In Step – 4 Framework Agreement Creator User will need to click on “View Items” to view /edit the rate.
Enter the Rate and close the View FA Items Box.
 ACCESSING FRAMEWORK AGREEMENT

Step 7: This will display message “Framework Agreement saved successfully”. Select “OK” to close the
message box.

Step 8: The FA creator can view the FA saved. Select “View FA” under Actions.
ACCESSING FRAMEWORK AGREEMENT
VIEWING FRAMEWORK
AGREEMENT
 VIEWING FRAMEWORK AGREEMENT
A. Accessing of Event Management Submenu
Step 1: The Award Notice Creator, login into the system (Refer System Log-in for Agency Users).

Step 2: Select FA Masters, this will open the List view of Awarded Bid Notice.
 VIEWING FRAMEWORK AGREEMENT

Step 3: This will open list of Published Framework Agreements.

Step 4: Select “View FA” to view the Published Framework Agreement

VIEWING FRAMEWORK AGREEMENT
 VIEWING FRAMEWORK AGREEMENT
B. Adjust FA Validity
Step 1: The Award Notice Creator, login into the system (Refer System Log-in for Agency Users).

Step 2: Select FA Masters, this will open the List view of Awarded Bid Notice.
 VIEWING FRAMEWORK AGREEMENT
Step 3: Select “Adjust FA validity” from Select under Actions
 VIEWING FRAMEWORK AGREEMENT
Step 4: Framework Agreement creator can change the FA Validity date and Save the details by clicking on Save
Button.
 VIEWING FRAMEWORK AGREEMENT
Step 5: System will ask for confirmation “Do you want to Save Framework Agreement”. Click “Yes” to save the
details.

Step 6: System displays the message “Framework Adjustment Agreement Submitted Successfully”. Click on “OK”
to close the Message.
 VIEWING FRAMEWORK AGREEMENT
C. Cancel FA
Step 1: The Award Notice Creator, login into the system (Refer System Log-in for Agency Users).

Step 2: Select FA Masters, this will open the List view of Awarded Bid Notice.
 VIEWING FRAMEWORK AGREEMENT
Step 3: Select “Cancel FA ” from Select under Actions
 VIEWING FRAMEWORK AGREEMENT
Step 4: Framework Agreement creator can cancel the Framework Agreement. The user has to enter the
Cancellation comments and upload the Supporting Documents for cancelling the Framework Agreement. Click on
Save button to save the Cancellation Comment and Supporting Document.
 VIEWING FRAMEWORK AGREEMENT
Step 5: System will ask for confirmation “Do you want to cancel the Framework Agreement”. Click “Yes” to cancel
the Framework Agreement.

Step 6: System displays the message “Framework Agreement Cancelled Successfully”. Click on “OK” to close the
Message.
 VIEWING FRAMEWORK AGREEMENT

Step 7: The user can see the Status as FA Cancelled under status in FrameWork Agreement Master.