Republic of the Philippines

Department of Education
REGION VII - CENTRAL VISAYAS
SCHOOLS DIVISION OF BAYAWAN CITY
BAYAWAN CITY

MONITORING AND VALIDATION TOOL FOR SCHOOL HEADS

Name of School Head: ____________________________________________

District: ________________________________________________________
Name of School: _________________________________________________ Date of Monitoring: ______

INSTRUCTIONS: In a scale of 1-3 where 1 means Not Observed (NO) or No MOVs , 2 means Moderately Observed (MO) or
lacking with one or more MOVs ; and 3 means Highly Observed (O) or complete MOVs . Rate the indicators below
by checking the appropriate column in line with these indicators.
Scale
Means of Verification 1 2 3
PPSSH DOMAINS AND STRANDS / SBM STANDARDS Rating Remarks
(Note: Please check the applicable MOV's)
NO MO O
DOMAIN 1: LEADING STRATEGICALLY
Strand 1.1 Vision, 1.1.2 Communicate the DepEd 1. VMV posted in the school
mission and core vision, mission and core values to 2. Attendance on VMV Orientation
values the wider school community to 3. Minutes of of the Meeting and
ensure shared understanding and Documentation of SPT's Vision Sharing
4. SLAC session Plan
alignment of school policies,
5. VMV's integration in the lesson
programs, projects and activities.
6. Photo with caption

Strand 1.2 School 1.2.2 Develop and implement with 1. E-SIP/AIP and/or SBE-LCP
planning the planning team school plans 2. Approved WFP
and implementation aligned with institutional goals and 3. SMEA
policies. 4. CDR
5. Approved MOOE Request/Approved
POW
6. Documentation on Implementation of
PAPs
Strand 1.3 Policy 1.3.2 Undertake policy 1. Situational analysis/gap
implementation and implementation and review in the analysis/SWOT
review school to ensure that operations 2. School Memo
are consistent with national and 3. Minutes of the Meeting
4. Atendance Sheets
local laws, regulations and
5. Creation of TWGs/Committees/SPT
issuances.
6. Posted Organizational Structure

Strand 1.4 Research 1.4.2 Utilize relevant
and innovation research findings from reliable
sources in facilitating data-driven
and evidence-based innovations to
improve school performance
1.Action Research with implementation
plan approved by the school head
2. CI Projects
3. List of intervention or innovative
practices of the school

Strand 1.5 Program 1.5.2 Implement programs in the 1. Inventory of PAPs

design school that support the 2. PAPs Design
and implementation development of learners. 3. Activity Completion Report
4. Implementation Report of AIP
5. School Banner Projects

Strand 1.6 Learner 1.6.2 Utilize learner voice, such as 1. Learners' Feedback Form
voice feelings, views and/ or opinions to 2. FGD Report
inform policy development and 3. Attendance
decision-making towards school 4. Action Plan
5. Accomplishment Report
improvement.
 Scale
Means of Verification 1 2 3
PPSSH DOMAINS AND STRANDS / SBM STANDARDS Rating Remarks
(Note: Please check the applicable MOV's)
NO MO O
Strand 1.7 1.7.2 Utilize available 1. Approved monitoring tools with
Monitoring and monitoring and evaluation corresponding M&E tools
evaluation processes processes and tools to promote 2. Suggestions/Recommendation
and tools learner achievement. Report

Total Points for Domain 1

DOMAIN 2: MANAGING SCHOOL OPERATIONS AND RESOURCES
Strand 2.1 Records 2.1.2 Manage school data and 1. Updated EBEIS/LIS
management information using technology, 2. School Form 4
including ICT, to ensure efficient 3. School Form 5
and effective school operations. 4. School Form 7

Strand 2.2 Financial 2.2.2 Manage finances adhering to
management policies, guidelines and issuances in
allocation, procurement,
disbursement and liquidation
aligned with the school plan.
1. AIP/ APP/ WFP
2. School Improvement Plan (SIP)
3. Approved Project proposals/
resolutions
4. School Operating Budget (SOB)
5. Approved CDRs
6. MOOE Utilization Report
7. Quarterly Inventory of MOOE-
purchased supplies/materials
8. Updated Transparency Board

Strand 2.3 School 2.3.2 Manage school facilities and
facilities and equipment in adherence to policies,
equipment guidelines and issuances on
acquisition, recording, utilization,
repair and maintenance, storage
and disposal.
1. School Property Custodian Inventory
Records of School Facilities:
a. Building (NSBI)
b. Classrooms
c. Furnitures ( tables, chairs, desk, etc.)
d. ICT Equipment
e. Science & Math Laboratory
Equipment
f. water and sanitation
facilitie(WATSAN)

Strand 2.4 2.4.2 Manage staffing such as 1. Class Program

Management of staff teaching load distribution and grade 2. Teachers' Programs
level and subject area assignment 3. School Head Supervisory Schedule
in adherence to laws, policies, 4. Designation of Teachers with
Ancillary Services
guidelines and issuances based on
5. Inventory of Teaching & Non-
the needs of the school.
Teaching Personnel
Strand 2.5 School 2.5.2 Manage school safety for 1. School Emergency Contingency Plan
safety for disaster disaster preparedness, mitigation of the following:
preparedness, and resiliency to ensure continuous a. fire b. flood c. typhoon
mitigation and delivery of instruction. d. earthquake e. COVID 19
2. Hazard Mapping
resiliency
3. SDRRM Plan
4. Evacuation Plan
5. CFSS Survey
6. Posting of Hotline Numbers
7. Visual Management Tools
Strand 2.6 Emerging 2.6.2 Manage emerging 1. Organization of PTA and SGC
opportunities and opportunities and challenges to 2. Adopt-a-School Program
challenges encourage equality and equity in 3. Deed of Donations
addressing the needs of learners, 4. Brigada Eskwela Report
5. Balik Eskwela Report
school personnel and other
6. Accomplishment Report
stakeholders.
7. Drop-our Reduction Program (DORP)

Total Points for Domain 2

DOMAIN 3: FOCUSING ON TEACHING AND LEARNING
Strand 3.1 School- 3.1.2 Assist teachers in the review, 1. Inventory of Contextualized Learning
based review, contextualization and Materials
contextualization and implementation of learning 2. Presence of teacher-made
implementation of standards to make the curriculum workbooks/ worksheets/activity sheets
learning standards relevant for learners.

PPSSH DOMAINS AND STRANDS / SBM STANDARDS
Strand 3.2 Teaching 3.2.2 Provide technical assistance
standards and to teachers on teaching standards
pedagogies and pedagogies within and across
learning areas to improve their
teaching practice.
Strand 3.3 Teacher 3.3.2 Use validated feedback
performance feedback obtained from learners, parents and
other stakeholders to help teachers
improve their performance.
Strand 3.4 Learner 3.4.2 Utilize learning outcomes in
achievement and other developing data-based interventions
performance indicators to maintain learner achievement
and attain other performance
indicators.
Strand 3.5 Learning 3.5.2 Provide technical assistance
assessment to teachers in using learning
assessment tools, strategies and
results consistent with curriculum
requirements to ensure
accountability in achieving higher
learning outcomes.
Strand 3.6 Learning 3.6.2 Manage a learner-friendly,
environment inclusive and healthy learning
environment.
Strand 3.7 Career 3.7.2 Ensure integration of career
awareness and awareness and opportunities in the
opportunities provision of learning experiences
aligned with the curriculum.
Strand 3.8 Learner 3.8.2 Implement learner discipline
discipline policies that are developed
collaboratively with stakeholders
including parents, school personnel
and the community.
Total Points for Domain 3
DOMAIN 4: DEVELOPING SELF AND OTHERS
Strand 4.1 Personal 4.1.2 Set personal and professional
and professional development goals based on self-
development assessment aligned with the
Philippine Professional Standards
for School Heads.
Strand 4.2 Professional 4.2.2 Apply professional reflection
reflection and learning and learning to improve one’s
practice.
Scale
Means of Verification 1 2 3
Rating Remarks
(Note: Please check the applicable MOV's)
NO MO O
1. Accomplished Classroom Observation
Tool (COT)
2. PMCF/STAR Observation Form/
Observation Notes
3. Daily Lesson Plan/Daily Lesson Log
4. Varying number of teaching-learning
activities and corresponding resources
1.Minutes of the PTA/HPTA Meeting
2. Conducted FGD/SLAC Sessions in
improving teachers performance
3. PMCF
4. LAC Sessions on the result of PMCF
4. Accomplishment Report
1. SMEA with interpretation and
analysis of data
2. Intervention/Enhancement Plan
3. implementation of proposed
intervention/enhancement
1. TA Plan based on FGD and data
analysis in using learning assessment
tools, strategies, and learning outcomes
2. PMCF
3. Learning Assessment Tools
4. Quarterly Result on Assessment
(QRA) with analysis
1. CFSS Survey Result with
corresponding action plan and
implementation
2. Best practices on CFSS
implementation
3. Presence of Inclusive Education
handbook
1. Record of Learners' ICT laboratory
utilization
2. Portfolio of SHS Students' Immersion
3. Conducted Schools Press
Conferences
4. Conducted TechVoc Day
5. Records of Library Hub books'
utilization
1. Presence of the School Child
Protection Policy (CPP)
2. Pupil/Student's Handbook
3. SPG/SSG Rules and Regulations
1. IDP of School Head
2. Certificate of Participation of
trainings/seminars/conferences
attended
3. Certificate of recognition
4. TOR / Certificate of further studies
1. Shool Head & Teachers Reflection
Journal
2. Documents on school head and
teachers' best performance

PPSSH DOMAINS AND STRANDS / SBM STANDARDS
Strand 4.3 Professional 4.3.2 Participate in professional
networks networks to upgrade knowledge
and skills and to enhance practice.
Strand 4.4 4.4.2 Implement the performance
Performance management system with a team to
management support the career advancement of
school personnel, and to improve
office performance.
Strand 4.5 Professional 4.5.2 Implement professional
development of school development initiatives to enhance
personnel strengths and address performance
gaps among school personnel.
Strand 4.6 Leadership 4.6.2 Provide opportunities to
development in individuals and teams in performing 2. List of Coordinatorship/
individuals and teams leadership roles and responsibilities. Chairmanship/ Program Committees
Strand 4.7 General 4.7.2 Implement laws, policies,
welfare of human guidelines and issuances on the
resources rights, privileges and benefits of
school personnel to ensure their
general welfare.
Strand 4.8 Rewards 4.8.2 Implement a school rewards
and recognition system to recognize and motivate
mechanism learners, school personnel and
other stakeholders for exemplary
performance and/or continued
support.
Total Points for Domain 4
DOMAIN 5: BUIILDING CONNECTIONS
Strand 5.1 5.1.2 Build constructive
Management of relationships with authorities,
diverse relationships colleagues, parents and other
stakeholders to foster an enabling
and supportive environment for
learners.
Strand 5.2 5.2.2 Manage school organizations,
Management of school such as learner organizations,
organizations faculty clubs and parent- teacher
associations, by applying relevant
policies and guidelines to support
the attainment of institutional
goals.
Strand 5.3 Inclusive 5.3.2 Exhibit inclusive practices,
practice such as gender sensitivity, physical
and mental health awareness and
culture responsiveness, to foster
awareness, acceptance and respect.
Scale
Means of Verification 1 2 3
Rating Remarks
(Note: Please check the applicable MOV's)
NO MO O
1. Membership to professional and/or
teachers' organizations with proof of
certification
1. OPCRF
2. Summary of IPCRF Rating
3. CO Participation Rate
4. Documentation of the RPMS Process
(Commitment Sgnining, eSAT, COT, Mid-
year Review, Technical Assistance,
Year-end Review)
5. SDP/IDP
1. SDP Implementaion Report
2. Activity Completion Reports and
other trainings participated
3. LAC Sessions conducted
1. Organizational structure
with their respective roles and functions
3. Designation Advise
4. Accomplishment Report
1.School File on teachers' Service/Leave
Credits
2. Promotion/Reclassification of
teachers
1. Creation of School PRAISE
Committee
2. Customized Policies on R & R
3. Awards & Recognition
4. Letter of Commendation
5. Documentation of awarding
ceremony
6. Nominees to the Division Level
Category
1. Organization of PTA and SGC
2. State of the School Address (SOSA)
3. Education Summit/ PTA
Assembly/Stakeholders' Conference
4. Partnership contract
5. MOU / MOA
6. Alumni Organization
1.Copy of the Constitution and By-laws
duly approved by the Division Office of
the different organizations in school
2. Organizational Structure of the
organization/club
3. Accomplishment Reports
1. Continuing Advocacy on Inclusive
Education
2. Team Building Activity
3. Bench marking and adoption of the
school's best practice
4. Integration of lessons on Bayawan
Reserved Area
 Scale
Means of Verification 1 2 3
PPSSH DOMAINS AND STRANDS / SBM STANDARDS Rating Remarks
(Note: Please check the applicable MOV's)
NO MO O
Strand 5.4 5.4.2 Communicate effectively in 1. School report card (SRC)
Communication speaking and in writing to teachers, 2. State of the School Address (SOSA)
learners, parents and other 3. School Memoranda and letters to
stakeholders, through positive use other stakeholders
4. Facebook Page
of communication platforms, to
5. Website
facilitate information sharing,
6. Flyers
collaboration and support. 7. School Paper Publication
8. School eMail Address

Strand 5.5 Community 5.5.2 Initiate partnerships with the
engagement community, such as parents,
alumni, authorities, industries and
other stakeholders, to strengthen
support for learner development, as
well as school and community
improvement.
Total Points for Domain 5
Over-all Rating: Rating - (Sum of Totals of Domain 1, Domain 2, Domain 3, Domain 4 and Domain 5) ÷ 34
1. Clean Up Drive
2. Solid Waste Management
3. RRDCSC/GPAK
4. Landscaping -75% edible, 25%
ornamental plants
5. Tree Planting/Growing
6. Character First Program
7. Camporal / Encampment
8. Whistle utilization
9. Water bottles

Agreement:

Conforme:
School Head

Name of Monitor
SDOBayawan/CID/PSDS