South Eastern Coalfields Limited (AMINIRATNA PSU) Regd. Office: SEEPAT ROAD, BILASPUR (CG) 495 006 CORPORATE AFFAIRS DEPARTMENT Phone: 07752-246340, 417666 Fax: 07752-246412 Cell: 09425531303 Website: www.secl-cilin € mail: compsecy.secl@coalindia.in Ref. No. SECL/BSP/CAD/36" AGM/22-23/450 Date: 26.07.2022 NOTICE OF ANNUAL GENERAL MEETING Notice is hereby given that the 36" Annual General Meeting of the members of SOUTH EASTERN COALFIELDS LIMITED ("the Company’) will be held on Thursday, July 28, 2022 at 11:00 AM IST through Video Conferencing (VC)/ Other Audio Visual Means (OAVM) to transact the following businesses: ORDINARY BUSINESS: 1. To receive, consider and adopt a. the Standalone Audited Financial Statements of the Company for the financial year ended March 31, 2022 including the Audited Balance Sheet as ‘on March 31, 2022 and the Statement of Profit & Loss for the year ended on. that date and the Reports of the Board of Directors, Statutory Auditor and Comptroller and Auditor General of India thereon b. the Consolidated Audited Financial Statements of the Company for the financial year ended March 31, 2022 including the Audited Balance Sheet as ‘on March 31, 2022 and the Statement of Profit & Loss for the year ended on that date and the Reports of Statutory Auditor and Comptroller and Auditor General of India thereon. 2. To declare a Final dividend of 69.40% (2694.00 per share) as recommended by the Board of Directors for the Financial Year 2021-22, and payment to eligible shareholders of the company, as Final dividend for the FY 2021-22, 3. To appoint a Director in place of Shri S. K. Pal (DIN: 09034709), who retires by rotation in terms of Section 152(6) of the Companies Act, 2013 and being eligible, offers himself for re-appointment. 4. To appoint a Director in place of Ms. Vismita Tej (DIN: 08255194), who retires by rotation in terms of Section 152(6) of the Companies Act, 2013 and being eligible, offers herself for re-appointment. By order of the Board of Directors For South Easter Coalfields Limited. (SM. Yunus) ‘ COMPANY SECRETARY Registered Office: ‘Seepat Road, Bilaspur (CG)-495006 Date: 26" July, 2022 onNOTE: 10. In view of the continuing Covid-19 pandemic, the Ministry of Corporate Affairs (‘MCA’), Govemment of India, and Securities Exchange Board of India (‘SEBI'), permitted conduct of Annual General Meeting (‘AGM’) through video conferencing (VC) or other audio visual means (OAVM) and dispensed personal presence of the members at the meeting vide their circular No. 14/2020 dated April 8, 2020, Circular No.17/2020 dated April 13, 2020, Circular No. 20/2020 dated May 5, 2020, Circular No. 02/2021 dated January 13, 2021 and Circular No. 02/2022 dated May 5, 2022 (collectively referred to as ‘Circulars') In compliance with the provisions of the Companies Act, 2013 ("Act") and MCA Circulars, the Company is providing an option to its members to attend the AGM through VC/ OAVM. In accordance with the MCA Circulars, provisions of the Companies Act, 2013 (the Act’) and the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("SEBI Listing Regulations"), the AGM of the Company is being held through VC/ OAVM. The deemed venue for the AGM shall be the Registered Office of the Company. The Shareholders are requested to give their consent in writing or by electronic mode for calling the Annual General Meeting at a shorter notice pursuant to the provisions of the Section 101(1) of the Companies Act, 2013. Details of Directors liable to retire by rotation in terms of Section 152(6) of the Companies Act, 2013 and seeking re-appointment, is also annexed hereto as ANNEXURE-A. Corporate Member(s) are requested to send to the Registered Office of the Company, a duly certified ‘Authorization Letter, pursuant to Section 113 of the Companies Act, 2013, authorizing their representative to attend and vote at the Annual General Meeting. In compliance with the MCA Circulars and SEBI Circular dated May 12, 2020, Notice of the AGM along with the Annual Report 2021-22 is being sent only through electronic mode to those Members whose email addresses are registered with the Company! Depositories. Members may note that the Notice and Annual Report 2021-22 will also be available on the Company's website www.sec!-cil.in. The Company will provide VC / AVM facility to its Members for participating at the AGM. Facility to join the meeting shall be opened thirty minutes before the scheduled time of the AGM and shall be kept open throughout the proceedings of the AGM. Members attending the AGM through VC / OAVM shall be reckoned for the purpose of quorum under Section 103 of the Act. ). Pursuant to the provisions of Section 171(1)(b) and 189(4) of the Companies Act, 2013, the registers required to be kept open for inspection at every Annual General Meeting of the company, and the relevant documents referred to in the Notice will be available electronically for inspection by the members during the AGM. All documents referred to in the Notice will also be available electronically for inspection without any fee by the members from the date of circulation of this Notice up to the date of AGM. Members seeking to inspect such documents can send an email to compsecy.secl@coalindia.in Members seeking any information with regard to the accounts or any matter to be placed at the AGM, are requested to write to the Company on or before Thursday, July 28, 2022 through email on compsecy.secl@coalindia.in. The same will be replied by the Company suitably.Distri (With a request to make it convenient to attend the meeting through VC/OAVM): Members: 1, Mis, Coal India Limited, Kolkata. 2. Shri Pramod Agrawal, Chairman, CIL, Kolkata. 3. Shri B, Veera Reddy, Director (Technical), CIL, Kolkata & Govt. Nominee Director. 4. Dr. P.S, Mishra, CMD & CEO, D(F)-Additional Charge, SECL. 4. Ms. Vismita Tej, IRS, Jt. Secy, MoC/. Govt. Nominee Director. 2. CS (Dr.) Shyam Agrawal, Independent Director, SECL. 3. Shri Tankadhar Tripathy, Independent Director, SECL. 4. Shri M. K. Prasad, Director (Tech)Operations, Director (Personnel)-Addl. Charge, SECL. 5. Shri S. K. Pal, Director (Technical) (Projects & Planning), SECL. 6. Shri A. K. Pandey, CFO, SECL. 7. Mis. O. P. Totla & Co., CA, Principal Statutory Auditors.ANNEXURE-A DETAILS OF DIRECTORS LIABLE TO RETIRE BY ROTATION IN TERMS OF ‘SECTION 152(6) OF THE COMPANIES ACT, 2013 AND SEEKING RE-APPOINTMENT 1. SHRI'S. K. PAL (DIN:09034709) Brief Resume: Shri S. K. Pal (DIN: 09034709) had joined as Director (Technical) (Projects & Planning) in South Eastern Coaifields Limited on 15% December, 2020. Shri Pal holds Bachelor of Science (Mining Engineering) degree from REC, Rourkela and obtained Master in Business Administration from Sikkim Manipal University. He joined Coal India Limited in 1985 and posted in Mahanadi Coalfields Limited and he obtained First Class Mine Manager Certificate from DGMS in 1988. Shri Pal has rich and varied experience of working in the coal mines of MCL and SECL in various capacities as Project Officer, Sub Area Manager (SAM) and General Manager. In SECL, he served as SAM Pinoura, GM (Mining) Kusmunda, Area GM, Korba & Gevra Areas. At Corporate level, he functioned as HOD of Contract Management Cell in SECL. Shri Pal is also the Director of the Board of Directors of the Joint Venture Companies and Subsidiaries of SECL viz. Chhattisgarh East Railway Limited (CERL) and Chhattisgarh East West Railway Limited (CEWRL) w.e-f. 09.03.2021. Both Joint Venture (JV) Companies have been formed to develop Rail Corridors in the Mining Areas of SECL for facilitating evacuation of coal ‘along with carrying out other rail operations. Nature of expertise in specific functional areas: Underground & Opencast Mining, Project management, Production management, etc. ‘Shareholding in Company: iL His directorships/ committee positions are as under: Major directorships: 1. South Eastern Coalfields Limited 2. Chhattisgarh East Railway Limited 3. Chhattisgarh East-West Railway Limited Board Sub-Committee chairmanships: NIL Board Sub-Committee memberships: 1. Audit Committee of SECL Board 2. CSR Committee of SECL Board 3, Risk Management Committee of SECL Board ‘Terms & Conditions of Appointment and details of Remuneration: The Terms and Conditions of Appointment along with the remuneration payable, is decided by Govt. of India Relationship with other Directors, Manager and other KMP of the Company: NIL2. MS. VISMITA TEJ (DIN: 08255194) Brief Resume: Ms. Vismita Tej an indian Revenue Service (IRS) Officer, 1990 Batch, Joint Secretary in the Ministry of Coal, Govt. of India, has joined as Part Time Officialy Government Nominee Director on SECL Board wef. 30.12.2020. Ms. Vismita Tej holds post graduate degrees, (i) MA (Political Science), Utkal University, Odisha, (ji) M.Phil (International Studies), Jawaharlal Nehru University, New Delhi, (ii) MA (Public Policy & Sustainable Development), TERI University, New Delhi & (iv) MA (Gender Studies) from University of Essex, UK. ‘She has served in various capacities in the Income Tax Department at Bhubaneshwar, Patna, Hyderabad, Ranchi & Delhi and she has wide and varied experience in assessment, investigation, administration, policy matters etc. She was posted as Chief Vigilance Officer (CVO) in Central Coalfields Limited, Ranchi from Sept. 2009 to Sept. 2014 and she has also functioned as part-time Chief Vigilance Officer in Ministry of Coal, Govt. of India in addition to her normal charge. She has also served as Part-Time Officia/(Government Nominee Director on the Board of Eastern Coalfields Limited (ECL) from 03.10.2018 to 17.01.2019. Nature of expertise in specific functional areas: Administration, Public Policy & Sustainable Development, Personal Finance, Vigilance & Anti-Corruption, Gender Studies etc. ‘Shareholding in Company: iL Her directorships/committee positions are as under: Major directorships: 4. South Eastern Coalfields Limited Board Sub-Committee chairmanships: NIL Board Sub-Committee memberships: 4. Audit Committee of SECL Board ‘Terms & Conditions of Appointment and details of Remuneration: The Terms and Conditions of Appointment along with the remuneration payable, is decided by Govt. of India. Relationship with other Directors, Manager and other KMP of the Company: NIL.