Our Refi JUN13IKM ‘Tune 2013 To: Ship Managers, Superintendents, Masters and Chief Engineers FLEET GUIDANCE NOTE No. 42 Reminder: isk Assessment and Hot Work Permission A recently submitted Level 2 SFSAF 28 Risk Assessment with SFSAF 25 Hot Work Proposal highlighted two issues: 1) Level 2 SFSAF 28 Risk Assessment ‘The formula used in the risk assessment section which enables the risk level to be calculated had been removed. The risk level had then been typed in though did not correspond with the ‘Company's Risk Level Matrix. SEiaeams | Stee smatent | etekosomtorresued acon (Sioa NEVER TYPE IN RISK LEVEL. THIS SHOULD AUTOMATICALLY ‘CALCULATE WHEN THE HAZARD CONSEQUENCE ‘AND LIKELIHOOD IS SELECTED. THE CALCULATION IS BASED (ON THE COMPANY'S RISK LEVEL MATRIX. If after selecting the hazard consequence and hazard likelihood the risk level is not sutomatically calculated then the form is corrupt. Action: A protected version of this form has been attached to this email. Plea remove any existing blank Level 2 SFSAF 28 forms from your network and replace with this one. The controlled version of the new SFSAF 28 will be sent out on the next update to the Stationary Disc.2) The SESAF 25 Hot Work Proposal ~ Office Approval Process: Who Can Approve? When a Superintendent receives a Hot Work Proposal from a vessel they are required to co- ordinate the Hot Work review and ensure authorisation is granted as per the following table which has been taken from M009 3.4.12 and M101 4.3.4.9: Vessels other than Tankers/Gas Carriers RRR Eae Hot Work Class _| Approval Level Required” | | M101 RoRoPax i Operations or Technical Canoe Procedures Manager lanual 4.3.4.9 Ton Gn Gane Tankers and Gas Carriers: Hot Work Class | Approval Level Required* | | S50)\Mcaisaty I Ship Manager Tr Operations or Technical Manager Til (mo cargo | Operations or Technical onboard) Manager TH (cargo | Operations or Technical onboard) Director “Note: The approval levels noted are the minimum level required. If this person is not available, the request for approval should be escalated to a higher position. The changes above were published in Fleet Circular No. 89. ‘The SFSAF 25 Hot Work Proposal form is currently being revised to reflect the authorisation levels for each Class and type of vessel. While this is underway, please ensure the above procedures are followed. Best regards, NMM