Oracle ERP Modules Implemented

in
National Logistics Cell, Rawalpindi

Project Title:
Oracle E Biz Suite Implementation
MS Word Document
Project Team:
1. Ms. Zubia Yasmeen
2. Ms. Sanam Riasat
3. Ms. Sawaira Galib
4. Mr. Muhammad Umair Waheed
Submitted To:
Mr. Hassan Javed

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 Table of Contents

CHAPTER NO. 1......................................................................................................................................2

1.1 Introduction of NLC................................................................................................................2
Following are the SBUs of NLC:-......................................................................................................2
1.1.1 Freight Service..............................................................................................................2
1.1.2 NLC Engineering............................................................................................................2
1.1.3 NLC Construction Solutions..........................................................................................2
1.1.4 Border Terminals..........................................................................................................2
1.1.5 Dry Ports.......................................................................................................................2
1.1.6 NLC Tracking Solutions.................................................................................................2
1.1.7 Tolling Services.............................................................................................................2
1.1.8 NLC Express Freight Trains...........................................................................................2
1.1.9 NLC Polymers................................................................................................................2
1.1.10 Applied Technology Institutes.....................................................................................2
CHAPTER NO. 2......................................................................................................................................2
2.1 Introduction of ERP................................................................................................................2
2.2 Importance of ERP System.....................................................................................................2
2.3 Benefits of Oracle ERP...........................................................................................................2
 Competitive Advantage.........................................................................................................2
 Improved Process Efficiency..................................................................................................2
 Accurate Forecasting.............................................................................................................2
 Department Collaboration.....................................................................................................2
 Scalable Resource..................................................................................................................2
 Integrated Information..........................................................................................................2
 Cost Savings...........................................................................................................................2
 Streamlined Processes...........................................................................................................2
 Mobility..................................................................................................................................2
 Customized Reporting............................................................................................................2
 Increased Productivity...........................................................................................................2
 Regulatory Compliance..........................................................................................................2
 Flexible Systems.....................................................................................................................2
 Customer Service...................................................................................................................2
 Data Reliability.......................................................................................................................2
2.4 History of HRIS ERP................................................................................................................2
2.5 HRMS System.........................................................................................................................2

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 2.6 Core HR & Payroll..................................................................................................................2
2.7 Oracle Self Service HR (SSHR)................................................................................................2
2.8 Oracle Performance Management.........................................................................................2
2.9 I-Recruitment.........................................................................................................................2
CHAPTER NO. 3.....................................................................................................................................2
3.1 Implementation History.........................................................................................................2
 Oracle based ERP project was conceived in 2004..........................................................................2
 Si3 was awarded the project with timeline of 18 months.............................................................2
 Implementation started in year 2005-06.......................................................................................2
 Si3 was responsible to perform following: -..................................................................................2
 Business Process Review...............................................................................................................2
 System development and customization.......................................................................................2
 System deployment.......................................................................................................................2
 System maintenance and support.................................................................................................2
 Project was on hold due to clash with Si3.....................................................................................2
 Si3 left NLC without handing taking & proper Implementation of ERP..........................................2
3.2 ERP MODULES........................................................................................................................2
3.3 Custom Applications..............................................................................................................2
3.4 Grey Areas.............................................................................................................................2
3.5 Recommendations.................................................................................................................2
CHAPTER No. 4......................................................................................................................................2
4.1 Utilization of ERP (HRIS).........................................................................................................2
4.1.1 Employee Personal Details / Information......................................................................2
4.1.2 Employee Assignment Details........................................................................................2
4.1.3 Login Form.....................................................................................................................2
4.1.4 Startup Navigator...........................................................................................................2
4.1.5 Find Employee or Creation of New Employee................................................................2
4.1.6 New HR No Allocation....................................................................................................2
4.1.7 Flex Field FF....................................................................................................................2
4.1.8 Address..........................................................................................................................2
4.1.9 Employee Assignment & Payroll....................................................................................2
4.1.10 DFF for selection of SBU.................................................................................................2
4.1.11 Payroll Element Configuration.......................................................................................2
4.1.12 Salary Processing (Individual).........................................................................................2
4.1.13 End Employment............................................................................................................2
4.1.14 HR Profile Repor.............................................................................................................2
4.1.15 HR Dashboards...............................................................................................................2

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 4.1.16 HR Analytics...................................................................................................................2
4.2 iRecruitment..........................................................................................................................2
...............................................................................................................................................................2
...............................................................................................................................................................2
4.3 Performance Management System.......................................................................................2
.......................................................................................................................................................2
...............................................................................................................................................................2

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 Acknowledgement

I would like to express my deepest appreciation to all those who provided me the
possibility to complete this report.  A special gratitude I give to Mr. Hassan Javed,
whose contribution in stimulating suggestions and encouragement, helped me to
coordinate my project especially in writing this report.

Furthermore, I would also like to acknowledge with much appreciation the crucial
role of the management of NLC, who gave the permission to use all required equipment
and the necessary material to complete the task. 

A special thanks goes to the whole NLC team, who help me to gather the information
and gave suggestions about the domain. Last but not least, many thanks go to the Head
of OD, Mr. Hassan Tayyab Tirmizi, who have invested his full effort in guiding the team
in achieving the goal. I have to appreciate the guidance given by other supervisors
especially in our project presentation that has improved our presentation skills thanks
to their comment and advices.

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 Executive Summary

Staying ahead of customer trends and emerging competitors gets harder every day. With
ERP solutions, it's easier to identify and launch new business models-and monitor results in
real time to constantly refine business approach. Paired with machine learning insights like
customer churn, companies can predict and avoid problems before they can do harm by
becoming threats.

Enterprise Resource Planning (ERP) is business management software that allows an

organization to leverage a suite of integrated applications. ERP systems streamline and
automate processes, creating a leaner, more accurate and efficient operation and provide
complete visibility into core business processes.

In today’s world, ERP systems are critical for managing thousands of businesses of all
sizes and in all industries. To these companies, ERP is as indispensable as the electricity that
keeps the lights on.  It integrates all facets of a business including product development,
manufacturing, marketing and sales. By synchronizing all of these areas, businesses are able
to gain visibility, increase productivity and operational efficiency, reduce costs and enhance
competitiveness.

While considering implementing an ERP system, upgrading an existing system, or

even if not sure the requirement yet, it’s worthwhile to understand the benefits that an ERP
system can bring to business. Gain real-time visibility across your entire business with 24/7
access. Increases the ability to understand, monitor and control various organizational
systems with unprecedented access to all facets of the business.

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 CHAPTER NO. 1

1.1 Introduction of NLC

National Logistics Cell (NLC) is the premier multimodal logistics organization of Pakistan.

NLC works under the overall umbrella of National Logistics Board (NLB) headed by Federal
Minister for Planning, Development & Special Initiatives (PD&SI) with secretaries of
relevant federal ministries as its members.

It is the single largest ERP enabled container fleet operator of the country. NLC
employs multimodal means of transportation including road, train, sea and air to provide
end-to-end solutions.

NLC's capability is further augmented by a network of dry ports and warehousing

facilities in major commercial hubs and gateway towns of Pakistan. NLC operates terminals
at border crossing points with neighboring countries that act as trade facilitation centers in
movement of goods.

Following are the SBUs of NLC:-

1.1.1 Freight Service

The Freight Service is the pioneer Strategic Business Unit of NLC

that provides customized logistics solutions to the customers in
the ever fast-growing market. The Organization specializes in safe
transportation and speedy delivery of essential commodities to
the length and breadth of the country.

1.1.2 NLC Engineering

Engineers NLC undoubtedly enjoy an unblemished reputation

of company that delivers construction projects ahead of
schedule, within allocated budget and to the ultimate
satisfaction of its valued clients.

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1.1.3 NLC Construction Solutions

NLC Construction Solutions Pvt Ltd is a registered

company equipped with modern German technology by
MASA. The production plant is providing services to
leading companies from government and private
sectors. Situated in the Federal Capital Islamabad,
NLC Construction Solutions Pvt Ltd is a quality concrete block & block paving
manufacturing plant

1.1.4 Border Terminals

NLC has setup Border Terminals at Wahga, Torkham,

Jamrud, Chaman, Ghulam Khan Khel & Kharlachi.
These Terminals are playing crucial role in boosting trade with neighboring India
and Afghanistan.

1.1.5 Dry Ports

The Dry Ports managed by NLC are known for their client friendly facilities and state-of-
the-art infrastructure. The businessman and traders are afforded facilities like easy
customs clearance, comprehensive handling services, safe & accessible warehousing
and inland movement of goods to any location within Pakistan.

1.1.6 N
LC

Tracking Solutions

NLC started vehicle tracking of its own fleet in 2004 and was assigned task of
NATO/ISAF assets/ Container tracking/ monitoring service in 2013. As
the organization gained expertise in vehicle & asset tracking
operation, it was decided to launch its own tracking company by the
name NLC Tracking Solutions (NTS).

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1.1.7 Tolling Services

NLC introduced a comprehensive package of reforms in toll collection system primarily

focusing on prevention of pilferage, induction of strong management & efficient
human resource, installation of e-system on toll plazas, round the
clock monitoring through CCTV and feedback from commuters
and general public.

1.1.8 NLC Express Freight Trains

In 2009, NLC launched a pilot project by the name of NLC Express Freight Train (NEFT)
to expand supply chain capacity as per the strategic
vision of NLC by converting the organization into a
multimodal logistics solutions provider. NLC
purchased 10 refurbished GMU-30 Locomotives from
the Korean Rail (KORAIL).

1.1.9 NLC Polymers

NLC Polymer has been in operation for more than 35

years. Being one of the most distinguished
manufacturer, the plant produces quality rubber parts,
hoses, sheets, engine mounts, motorcycle parts and a
number of other rubber / polymer products.

1.1.10 Applied Technology Institutes

Established in 2006 with a view to contribute towards Government's efforts to

promote skilled human resource capital, the ATINs are offering marketable technical/
vocational courses to students.

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 CHAPTER NO. 2

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2.1 Introduction of ERP

Enterprise Resource Planning (ERP) is a term applied to integrated software systems used
to manage the internal and external resources of an organization. These include the
physical assets, financial resources, materials and human resources (or staff).

2.2 Importance of ERP System

The importance of ERP revolves around what it can do for your business. ERP manages a
number of business functions through streamlining and automating daily business
operations. The software creates a leaner and accurate operation and provides a complete,
360 view into the ins and outs of your business. With the software, businesses are able to
improve both user efficiency and productivity, becoming agile which improves customer
service.

2.3 Benefits of Oracle ERP

Oracle acts as one of the largest players in the ERP market today.  Oracle ERP offers an
extensive suite of applications that allow businesses to make informed business decisions
while accelerating performance and reducing costs. With Oracle ERP's solution,
organizations are able to benefit from technology to gain faster time to value and
enhancing scalability and growth. Businesses are able to implement new functionality at a
faster and more reliable rate compared to conventional on premise implementations.
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 Oracle ERP benefits businesses by making reporting manageable and more
customizable. With enhanced reporting functionality, companies can quickly acknowledge
data requests without depending on an IT specialist or department. Locating the best
certified Oracle technology partner is the key ingredient to a successful ERP
implementation.

Implementing a good ERP application will deliver key benefits including:

 Competitive Advantage
 Improved Process Efficiency
 Accurate Forecasting
 Department Collaboration
 Scalable Resource
 Integrated Information
 Cost Savings
 Streamlined Processes
 Mobility
 Customized Reporting
 Increased Productivity
 Regulatory Compliance
 Flexible Systems
 Customer Service
 Data Reliability

Keeping in view its business requirements and day by day growth NLC has
implemented Oracle ERP in all its BUSINESS UNITS.

2.4 History of HRIS ERP

It is factual that to keep pace with the current competitive business world, organizations
need to replace fragmented legacy systems and implement an effective ERP (Enterprise
Resource Planning) system to gain & sustain competitive advantage.
In this regard, incorporation of ERP (Enterprise Resource Planning) in NLC was
primarily considered in 2004. A project was given to M/S Si3 in Jan 2005 with 18 months
timeline. M/S Si3 was responsible to perform Business Process Review, Customization,
System Deployment and System Maintenance. Implementation phase of project was
started in 2005-06 and HRIS was one of the modules of ERP systems.

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 The HRIS ERP is Oracle based software for the data entry, data tracking, and info
required for HR, Payroll Management and Accounting functions within a business setup.
The first version of HRIS ERP was 6i which was introduced in 2007. Later, HRIS was
upgraded time to time to add and utilize new embedded ERP features. At present, HRIS is
upgraded to version Oracle11i. Transition to Oracle R12 is underway.

2.5 HRMS System

“HRMS” stands for Human Resources Management System. It refers to a suite of software
that organizations use to manage internal HR functions. From employee data management
to payroll, recruitment, benefits, training, talent management, employee engagement, and
employee attendance, HRMS software helps HR professionals manage the modern
workforce. Also called a human resources information system (HRIS), HRMS systems put

information about a company’s most valuable assets in front of the people who need them.
Yesterday’s HR software and HRIS systems have become today’s human capital
management solution.

2.6 Core HR & Payroll

Oracle Human Resources (HR) enables the efficient management of workforce data and
supports all standard HR activities, including workforce organization, development, and
measurement. Payroll processing is a fundamental business requirement that demands
accuracy, timeliness, and good financial controls. Oracle Payroll can help you ensure that all
employees are paid on time and according to your compensation rules.

Oracle HR and Oracle Payroll constitute a closely integrated HR system. Oracle HR

and Oracle Payroll windows are available under a single menu structure, sharing windows
and underlying tables wherever possible to eliminate redundant data entry, maintenance,
and storage.

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2.7 Oracle Self Service HR (SSHR)

Oracle Self-Service Human Resources (SSHR) enables the workforce to use a web browser
to access HR information and perform personnel actions. The information an individual can
access is tailored to the individual's roles and information needs.

The advantage is that the employees can be authorized to maintain their own
information, including personal profiles, benefits, and expenses; enable managers to
conduct performance reviews, transfers, and time and expense approval; and deliver
workforce intelligence to managers, HR professionals, and executives.

Oracle SSHR is designed for the needs of the casual or untrained user, with simple,
intuitive navigation and configurable user assistance integrated with the user interface.

2.8 Oracle Performance Management

Oracle Performance Management is a self-service product that enables enterprises to

implement an effective performance management system. It enables managers and
employees to manage performance management functions including objectives setting and
appraisals process. Enterprises can create and administer questionnaires for the various
potential participants in the appraisal process.

The process completes with the support of SSHR functionality to embed hierarchical
workflow based on the need of process design and requirements for endorsement of
performance grading.

2.9 I-Recruitment

Oracle iRecruitment is again a self-service module that offers a fully automated recruitment
process. It enables managers, recruiters, and candidates to manage all phases of
recruitment, from vacancy definition through recruiting and hiring new employees. Oracle
iRecruitment supports both internal and external users (such as visitors to recruitment
sites) and is highly configurable to reflect the enterprise image. It can provide reports of
your recruitment process, allowing you to monitor its effectiveness.

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 CHAPTER NO. 3

3
3.1 Implementation History

 Oracle based ERP project was conceived in 2004

 Si3 was awarded the project with timeline of 18 months

 Implementation started in year 2005-06

 Si3 was responsible to perform following: -

 Business Process Review

 System development and customization

 System deployment

 System maintenance and support

 Project was on hold due to clash with Si3

 Si3 left NLC without handing taking & proper Implementation of ERP

3.2 ERP MODULES

 Human Resource
 Oracle Payroll
 Oracle Financials
 Oracle Purchasing
 Oracle Inventory
 Order Management
 Enterprise Asset Management
 Oracle Projects Billing
 Oracle Projects Costing
 Oracle Projects Contracts
 Oracle Projects Resource Management

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  Property Management
 Warehouse Management
 Oracle Transport Management

3.3 Custom Applications

 Freight Management System (FMS)

 Time and Attendance System (TAS)

 Move Sanction Application (MSA)

3.4 Grey Areas

 Nonexistence of e-Culture
 Lack of interest and no proper involvement of stakeholders in implementation of
Oracle ERP
 Involvement of ICT Branch at a very later stage or no intimation from users or
management in various decisions which affects ERP processes
 No proper usage of ERP at management level
 Frequent organizational structural changes
 High turnover rate of ERP trained end-users

3.5 Recommendations

 Develop e-Culture in NLC to use ERP for daily business activities by management
 Sharing of user ids and passwords are strongly not recommended and should be
discouraged
 All stakeholders and SBUs should identify their unmapped business processes in ERP
and approach ICT branch for implementation in ERP
 Internal Audit should be done through ERP
 Employees retention policy should be enhanced

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 CHAPTER No. 4

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4.1 Utilization of ERP (HRIS)

Utilization of HRIS in performing various functions of HR is as under:-

4.1.1 Employee Personal Details / Information

(1) Name (2) CNIC (3) DOB (4) Town of birth & domicile info

(5) Disability info /Type of disability (6) Promotion / up-gradation history

(7) Record of contract agreement/ext. (8) Security clearance (9) Degree verification

(10) Previous educational back ground (11) Previous employment history

(12) Relative info (incl NOK) (13) Address & contact no. (incl emergency no.)

(14) Leave Management (15) Termination of employee status.

4.1.2 Employee Assignment Details

(1) Employee no. (2) Name (3) Designation (4) Grade (5) Date of joining

(6) Supervisor info (7) SBU (8) Branch, Sec (9) Probation period

(10) Posting / Attachment info

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4.1.3 Login Form

Note: Please enter User Name

and Password and then click
on Login button

Note: To Enter Emp Detail,

Double click on “Enter and

Maintain” option.

4.1.4 Startup Navigator

Note: To execute HRIS Reports,

Double click on “Submit

Note: After successful login, Process & Report”
startup navigator will appear on
screen.

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 4.1.5 Find Employee or Creation of New Employee

To find any Emp or Applicant click

on Type and then select or desired
type .

To find any employee, you’ve three

option like Full Name, CNIC or
HR No, enter in the relevant field
and then click on Find Button,

To create new employee then click

on New Button

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4.1.6 New HR No Allocation
Fol window will appear after click on
New Button and then click on Action
Field to select desired option from pop

Fol window will appear after clicking on

Create emp, Click on
Employ
Select required person type from POPUP
window.e.g Click on “EMPLOYEE”, then
click on OK button

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 To Select Gender then click here

This field will filled

automatically after save the
record.

4.1.7 Flex Field FF

New HR Number
Created

Navigate to Flex
For Field

Select your required Emp Catg

Cont Civ Emp For Serving Army

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 For Regular Emps

4.1.8 Address

Click

Click here to select Address Style

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 4.1.9
Click here to select Address type Emplo

yee Assignment & Payroll

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4.1.10 DFF for selection of SBU

Click on button (…)

4.1.11 Payroll Element Configuration

4.1.12 Salary Processing (Individual)

4.1.13
E

nd Employment

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4.1.14 HR Profile Report

4.1.15 HR Dashboards

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4.1.16 HR Analytics

4.2 iRecruitment
4.2.1.1 I-Rect - Candidate Portal

21
4.2.1.2 I-Recruitment – Candidate Short Listing

22
4.2.1.3 I-Recruitment – Interview, Scoring, Final Selection

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4.3 Performance Management System
4.3.1.1 Selection of Subordinates to Appraise

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4.3.1.2 Rating against Competencies, Objs/ KPIs

4.3.1.3 Review Scores & Comments

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