Office of the Engineer-in-Chief (Admin), Water Resources Department, Government of Andhra Pradesh Circular Memo.No.Rc/ENC(AW)/DDA/ADC/AEE(C), _Dt:18.08.2023 Sub: Water Resources Department - Implementation of e — office in Secretariat Dept/HODs/District Offices ~ Receipt and Dispatch on ‘correspondence through tappal mail IDs - Communication of tappal mail IDs ~ Instructions issued - Regarding Ref: 1) G.O.RtNo.2765, General Administration (PU-B) Department, Dt-23.12.2022. 2) U.O.Note.No.7019357/OP-A1/2023-1, Water Resources (OP) Department, Dt:22.02.2023. The Government vide reference 1% cited have issued guidelines for E-dispatch and E-tappals duly instructing all the Heads of Department and District, offices that no physical copy of dispatch and receipt of proposals by the HODs and all other officers is entertained w.e.f 01.01.2023. The proposals received through tappal mail IDs shall be converted as e-receipts by the staff in tappal and Dispatch section of this office and will be sent to the concemed staff immediately Further the Government vide reference 2" cited requested all the sections of the Department to fully implement the e-dispatch of various correspondences of Government to the concerned authorities and also to allow the receipt of proposals, general correspondence through e-tappal only. The proposal submitted in physical format will not be taken into consideration. Further owing to the instructions issued, this Office ie., Engineer-in-Chief (Admin) is using tappal-irr@ap.qov.in as official mail ID for correspondence to the Secretariat as the Secretariat Departments are not accepting the proposals in physical format. In this connection in order to implement the above instructions the permanent tappal mail ID for all Offices of the Chief Engineers and Superintending Engineers of Water Resources Department have been created and are enclosed as Annexure-| All the Chief Engineers and Superintending Engineers of the Department are requested to make use of the tappal mail IDs in the Annexure-I (enclosed) for official correspondence. The password for the mail IDs in the Annexure-I was already sent to the mobile numbers mentioned against the tappal mail IDs in the Annexure-1.All the Chief Engineers and Superintending Engineers are requested to activate the tappal e-mail by using KAVACH app on or before 31.08.2023 and also mapping of the tappal email has to be done with the help e-office wing (NIC) available at District Collector offices. For any clarification in this regard, please contact K.Anil Kumar, AEE, Mobile.No.9963551359. All the Chief Engineers and Superintending Engineers are informed that physical copy of correspondence will not be entertained in this office w.ef 31.08.2023 except those which are very bulky and signed original copies are to be communicated. In view of the above all the Chief Engineers and Superintending Engineers are requested to make use of the permanent tappal mail IDs of their respective offices in the annexure for inward and outward communications duly reporting activation of mail ID to this office by 31.08.2023 without fail Enel: 4) Annexure-1 2) Reference cited R.SATISH KUMAR Engineer-in-Chief (Admin) To All the Chief Engineers and Superintending Engineers of the Department. Copy to the Deputy Executive Engineer(computers) with a request to upload the circular memo in the official website. Rew ion For Engineer-in- AP admin) alANNEXURE-1 Sl.No Office Proposed tappal mail ID Name Designation | Phone Numbers bee os 1 CHIEF ENGINEERS 1 ]CEHRD, Vijayawada _ | tappal-cehrd@ap.gov.in K.Varadaraju Chief Engineer 9963551347 2 ‘Central Design | tappal-cecdo@ap.gov.in Venugopal MSV | Executive Engineer | 8919950124 Organisation | | 3 | QC Wing Coastal tappal- Venkateswara | Executive Engineer _| 7673901350 Region APERL cegecoastal@ap.gov.in _| Raju Kalidindi Dowlaiswaram 4 | QC Rayalaseema tappal- Sravana Kumar | Chief Engineer (9491065959 Region Kadapa ceqcrayalseema@ap.gov.in | Reddy Kamana 5 Hydrology Investigation | tappal- Venkateswarlu | Executive Engineer | 9440903485 Vijayawada cehydrology@ap.gov.in —_| Pakanati é Minor & Medium ‘tappal-ceminor@ap.gov.in | Venkata Deputy Executive 9949788170 Vijayawada Ramana Ulapu | Engineer 7 | North Coast tappal- V.NSwarna Executive Engineer | 9491045928 Visakhapatnam cenortheoast@ap.gov.in | Kumar Kavala @ | Polavaram Irrigation | tappal-cepip@ap.gov.in [Ramachandra | Executive Engineer | 9440908002 Project Unit Rao Vanapalli DowlaiswaramGodavari Delta | tappal-cegds@ap gov.in Satish Kumar | Chief Engineer 9652536333 ‘Systems Revu | Dowlaiswaram | 10 Krishna Delta System tappal-cekds@ap.gov.in Syam Prasad Executive Engineer 9440908030 Vijayawada Busam_ i \ 71 | Projects, Ongole tappal-ceong@ap.gov.in | Rahmath Executive Engineer | 9490757944 Mohideen Mir 12 Telugu Ganga Project, | tappal-cetgp@ap.gov.in_| Chinna | Executive Engineer | 9440904124 Tirupathi Reddaiah Raju Muddaluri [43 Projects, Kadapa tappal-cekdp@ap.gov.in Issac Samuel | Executive Engineer | 9490610371 Akkala 14 Projects, Kurnool "| tappal-cekni@ap gov.in Lakshma Naik _ | Executive Engineer 9381791006 Sugali, 15 _ | Projects NSS tappal-ceatp@ap.gov.in | Sreenivasulu _| Chief Engineer 9490612494 ‘Ananthapur Reddy Mukkamalla ‘SUPERINTENDING ENGINEERS 1 | Projects and Monitoring Kesava Rao Executive Engineer | 9701362479 tappal-sepandm@ap.gov.in | Dagarapu 2 |QC&QANSLC Circle, | tappal- Srinivasa Rao | Executive Engineer _| 9490345364 Nuzvidu seqcqanzd@ap.gov.in DiviSathupati 3) Quality Control, "| tappal- Narasimha Raju | Executive Engineer | 9490167017 | Vigilance& Enquiries | seqedwim@ap.gov.in Choppala | | Circle, Dowlaiswaram | | 4 IC, Vijayawada tappal-seicvij@ap.gov.in | Ramesh Kiliveti, Executive Engineer | 9949066255, | 3] 5 IC, Nellore tappal-seicnir@ap.gov.in | SarathKumar | Executive Engineer | 9440904120 | Reddy Jagadam 6 TBPHLC, Anantapur | tappal-setbphic@ap.gov.in | Sunil Naik Executive Engineer 9177964728 | Rajavath T IC Kurnool tappal-seickni@ap.gov.in | Sreenivasa Executive Engineer 9440973538 | Reddy Vangala 8 IC Dowlaiswaram tappal-seicdwim@ap.gov.in | Siva Kumar Executive Engineer __| 9440908059 Ramaswami 9 | SEPrioritised Projects | tappal-seppmu@ap.gov.in_| Kondaiah Executive Engineer | 7993356095 Monitoring Unit, Navuluri Vijayawada 10 |SEDPM& Mechanical | tappal- Yesu Babu Executive Engineer | 9440908034 Circle, Dowlaiswaram | sedpmmech@ap.gov.in _| Bandari 47 | IC, Chittoor tappal-seicctr@ap.gov.in | Venkata Executive Engineer | 9491053447 Nagabhushanam Sankarapu 12 IC, Guntur tappal-seicgnt@ap.gov.in Sudhakar Executive Engineer 798920162013 IC, Kadapa ‘| tappal-seickdp@ap gov.in Circle, Vissannapet Reddem Krishna Murthy | Executive Engineer 8985771559 Bachika 14 IC, Visakhapatnam tappal-selovsp@ap.gov.in |Trinadham | Executive Engineer | 9492126437 Akkena (15 IC, Anantapur tappal-seicaip@ap.gov.in | RajaAnimela | Executive Engineer | 9490610445 16 IC, Bobbili tappal-seicbbI@ap.gov.in | Ramachandra | Executive Engineer 9491045936 Rao Reddi, 7 TTPR Vizianagaram tappal-settpr@ap.gov.in Venkata Tirupati | Executive Engineer 9491045901 Rao Pragada 18 BRRVP, Srikakulam tappal-sebrrvp@ap.gov.in | V.N.Swarna Executive Engineer 9491045928 Kumar Kavala 19 ‘SE DPM, PIP, tappal-sedpm@ap.gov.in | Satya Srinivas _| Executive Engineer 9440908029 Dowlaiswaram Yalamanchi 20 | SEPIP LMC, Tuni tappal-sepipimc@ap.gov.in | Siva Kumar Executive Engineer | 9440908059 Ramaswami 21 | SEPIPRMC, Eluru ‘tappal-sepiprmc@ap.gov.in | Raju Kaligithi, | Executive Engineer —_| 9440908031 2 |SEPIPHW, Tappal-sepiphw@ap.gov.in | SudhakarRao |Executive Engineer | 9440908118 Dowlaiswaram Patangi 23.—«*f IC, Eluru tappal-seicelr@ap.gov.in | Babu Rao Ariga | Executive Engineer (9849281166 24 |Pulichintala Project | tappal-seppe@ap.gov.in | Appa Rao Executive Engineer | 9676705924[25 Construction Circle | tappal-seccong@ap.gov.in |Gangadara _| Executive Engineer 9440903447 | (Poola Subbaiah | Reddy Elgoti, Veligonda Project ), Ongole 26 | IC, Ongole tappal-seicong@ap.gov.in |RamaKrishna | Executive Engineer | 9440903345 Madhavam | 27 |NSJC O&M tappal- Rahmath | Executive Engineer —_| 9963551359 Lingamguntla | sensjcling@ap.gov.in Mohideen Mir 28 | TGP,(DESIGNS &QC) | tappal-setgpqc@ap.gov.in | Chinna Executive Engineer | 8008500246 ,Tirupathi Reddaiah Raju Muddaluri 29 | Somasila Link Canal & | tappal-sessiesb@ap.gov.in Executive Engineer | 9100540944 ‘Swarnamukhi Barrage, Venkata Nellore Ramana Reddy Miriyala 30 | Somasila Project tappal-sespnir@ap.gov.in _| Mallikarjuna Executive Engineer Circle, Nellore Edala 9440904137 31 | TGP &GNSS Circle, | tappal- Gangadhar Rao | Executive Engineer | 9866701809 Tirupathi setgpgnss@ap.gov.in Thalamanchi 32 | Construction Circle-3, | tappal-secc3kdp@ap gov.in | Hari Babu Executive Engineer | 9440904133 Kadapa ‘Chimakurth33 | NTR Telugu Ganga tappal-setgpkdp@ap.gov.in | Dwarakanatha | Executive Engineer ‘| 8332062449 Project Circle, Kadapa Reddy | | | Sunnapurallapall | 34 | S.K.D.GNSS Circle, | tappal- Madhusudana | Executive Engineer __| 9440907330 Kadapa seskdgnss@ap.gov.in Reddy Billuri, [35 SRBC-I Nandyal Tappal-sesrbci@ap gov.in | Rajendra Prasad | Executive Engineer | 630907664 if | Bandaru | | | i Wen 36 | SRBC-I| Nandyal tappal-sesrbc2@ap.gov.in_| Rajendra Prasad | Executive Engineer —_| 7893078181 Bandaru, 37 | TGP CIRCLE, Nandyal | tappal-setgpndi@ap.gov.in | Venkata Executive Engineer | 6304268073 Ramanaiah Siddam 38 | Dam Maintainence tappal- Gangadhara Executive Engineer | 7989939376 Circle (N.S.R.S.P), sesrisailam@ap.gov.in Reddy Daram Srisailam Dam East 39 | HandriNeeva Sujala__| tappal-sehnss1@ap.gov.in | Murali Krishna | Executive Engineer —_| 9440573401 Sravanthi Circle-1, Mallemula Kurnool 40 |HandriNeeva Sujala__| tappal-sehnss3@ap.gov.in | Rajagopal Executive Engineer Sravanthi Circle-3, Chinnappa 9000499924 Madanapallle Ramaswam 7 |Handri Neeva Sujala__| tappal-sehnss2@ap.govin |Maria Bhupal | Executive Engineer | 9440174581 Sravanthi Circle-2, Reddy Ananthapur ‘Annareddy 3)GOVERNMENT OF ANDHRA PRADESH ABSTRACT GAD - Policy Unit - Implementation of e-Office in Secretariat Deptts/HoDs/Autonomous Organizations/District Offices - Receipt and dispatch of correspondence through e-office and official e-mails - Orders - Issued GENERAL ADMINISTRATION(PU-8) DEPARTMENT G.0.Rt.No.2765 Dated:23-12-2022. Read the following: - G.0.Ms.No.149, G.A(PU-A) Dept., dated: 18-10-2017. G.0.Ms.No,190, G.A(PU-A) Dept., dt. 22-12-2017 G.0.P.No.1, G.A(PU-A) Dept., dated: 26-02-2018. G.0.Ms.No.24, G.A(PU-B) Dept., dated: 20-02-2018. G.0.Ms.No.154, G.A(PU-B) Dept., dt. 12-12-20218. Govt.Cir.Memo.No.58022/7/2017-Secy-Poll-GAD, Dated: 27-03-2018, G.0.Ms.No.9, G.A(PU-B) Dept, dt, 30-01-2019. ORDER: Government introduced the e-Office system during the year 2015 to create a digital workplace streamlining workflow for both inter and intra Government Processes and making them paperless, and made it mandatory for Secretariat Departments, HoDs/Autonomous Organizations, and all District Offices in the State. In the G.0. 4% read above, detailed instructions were issued on e-Tappal process. The detailed processing of dispatch of correspondences through e-office was mentioned at para (7) therein. In the references 5 and 7® read above, permanent e-mail addresses in respect of HoDs and Secretariat Departments were communicated. 2. Despite clear guidelines on implementation of e-Office, the Departments of Secretariat are sending various correspondences in physical mode. Further, the Proposals are being received in Departments in physical format of conventional method even after 6 years of introduction of e-Office. Consequently, staff energy, resources, and time is being wasted due to unproductive scanning and other outdated procedures. There are complaints that certain proposals submitted by the HoDs including ACB are missing. In order to put to an end to these complaints and to implement the e-Office in true spirit, the following guidelines are issued for strict compliance: 1. E-Dispatch: 2) All the approved drafts of various correspondences (except G.Os) must be digitally signed by the competent authority, so as to enable the Section to send it to the concerned as indicated in’ the address entry through ‘e:dispatch’ in e-office system. The Section shall dispatch the approved drafts (except G.Os.,) to the concerned authorities through e-dispatch system only. Physical dispatch will not be entertained under any circumstances. b) In respect of issue of Government Orders, the present system of generating G.0. numbers shall be followed, and after fair copying of the G.Os., with Nos., the signed scanned copies of G.Os., shall be dispatched to the concerned through Government official e-mails only. IL. E-Tappals: a) All the proposals must be sent to Government by the HoDs/Autonomous Organizations, Collectorates, District Offices etc., in digital format (PDF) to the e-mail id of Inward and Outward Communication (IOC/Tappal) Section of the Department, through e-dispatch of e-office system/ through official e-mail only. The proposals submitted in physical format will not be taken into consideration and the responsibility for delay in submitting the proposal in digital format lies with respective offices only. (P.7.0)2 b) All the proposals received in the Department, through official e-mail/e- dispatch, shall be converted as e-receipts by the concerned staff in 10C/Tappal & Dispatch Section and shall be sent to the concerned officers of the Department immediately. ¢) The ACB and Vigilance & Enforcement Departments should also submit their Reports in digital format simultaneously to the APVC and also to the respective Secretary of Department concerned. The bulky physical report may also be forwarded to the Government in due course for reference. d) All general correspondence must be sent to the Departments of Secretariat in digital format(POF) through e-dispatch, to the official e-mail ID of Inward and Outward Communication (IOC)(Tappal & Dispatch) Sections of the Departments of Secretariat 0.0. Letters and other important correspondences should be sent to the official e-mail Id of respective officer concerned. 3. For any other details, * The Handbook on e-office Implementation” developed by NIC may be referred. The soft copy of the hand book is avallable at httos://oad.ap.gov.in/ under heading GAD Modules, HRMS. 4. _ All Departments of Secretariat/Heads of Departments and District Offices are hereby informed that no physical copy of dispatch of correspondences by Secretariat Departments and receipt of proposals to the Secretariat Departments by Hobs and all other offices is entertained w.e.f. 01-01-2023 except in the exceptional cases with the permission of the Secretary of the Department. 5. All the departments of Secretariat, Heads of Departments, Autonomous Organizations, Collectorates, District Offices etc., shall follow the above instructions scrupulously. (BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH) DR K S JAWAHAR REDDY CHIEF SECRETARY TO GOVERNMENT To All Departments of Secretariat. All Heads of Departments. All District Collectors in the State. Copy to: ‘The Secretary to Govt., ITE&C Department. All P.Ss., to Hon'ble Ministers. All P.Ss., to Secretaries to Govt. The O.S.D. to Chief Secretary to Government. The PS to the Chief Secretary to Government. //FORWARDED::BY ORDER// m SECTION OFFICERAZ03NG IF ~ GOVERNMENT OF ANDHRA PRADESH WATER RESOURCES (OP) DEPARTMENT U.O.Note No.7019357/OP-A1/2023-1 |:22-02-: Sub: Implementation of e-Office - e-receipt and e-dispatch of correspondence through e-office and official e-mails by E-Dispatch and E-Tappals (Receipts) in Secretariat Deptts/HoDs/Autonomous Organizations/District Offices - Instructions - Reg. Ref: 1. G.O.Rt.No.2765, G.A. (PU-B) Dept., dt.23.12.2022. 2. From Genl. Admn. (PU-B) Dept., U.O. Note No.GADO1- Orr PUOGAD/25/ 2022-PU-B, dated 23.12.2022. D2 3,from Genl.Admn. (PU-B) Dept. U.O.Note No.GADO1- UOGAD/25/ 2022-PU-B, dated 14.02.2023. The attention of all the Heads of Departments under the administrative Control of Water Resources Department are invited to the reference 2™ cited on implementation of e-Dispatch and e-Tappal of various correspondences through e-office only. However, certain authorities have not been implementing the said (© orders fully. Therefore, they are instructed to strictly implement the e-Dispatch and e-Tappal of various correspondences through e-Office only. we 2. Further, all the Sections of this Department are requested to fully wee implement the e-Dispatch of various correspondences of Government to the concerned authorities and also to allow the receipt of proposals, General correspondence (Tappals) through e-Tappal (e-office) only. SHASHI BHUSHAN KUMAR v PRINCIPAL SECRETARY TO GOVERNMENT nw To \ All HoDs under the administrative control of Water Resources Dept. All Officers/Sections. SF/SC. //FORWARDED::BY ORDER// B- De Soa DA Si, . ss co Until hond held > ew Tap pal will be herdlst by scopes canlre eoreeF Cas of Jiard and audward sir i conplelia u See eps \u ww