From : Kudiya Susta Triveni Branch

To : Finance and Planning Department

Subject : Settlement of Advance Payment
Date : 17.08.2023
Month : SHRAWAN 2080

This memo has been raised with a request to settle advance payment obtained for various monthly expenses
of the Branch. The expenses of the month (A) have been compared with cost incurred in previous month (B)
and last year’s same month (C). Variances and reason for variance have also been mentioned in separate
column under “Remarks”.

S.N. Particulars Expense Previous Amount Last Variance Variance Remarks

Amount Month Year’s Same with Last with Last
This Month Amount Month © Month (%) Year’s Same
(B) [(A-B)/A] Month
(A)
[(A-C)/A]
PETROL EXPENSES FOR BIKE USE
1. 999.94 1500.00 -
2080/4/3
ELECTRICITY EXPENSES FOR THE
2. 21,715.00 8315.00 8101.42
MONTH ASHADH 2080
PETROL EXPENSES FOR OFFICE
3. 1,000.00 1999.88 1499.87
USE 2080/8/7
GAS REFIL FOR SHRAWAN MONTH
4. 1,750.00 - 1850.00
2080
WATER BOTTLE EXPENSES FOR
5. 1,500.00 - -
OFFICE USE 2080/4/21
LAUNCH EXPENSES FOR SHRAWAN
6. 10,640.00 8750.00 8260.00
MONTH 2080
MILK EXPENSES FOR OFFICE USE
7. 2,800.00 2500.00 1125.00
SHRAWAN MONTH
TOTAL 40404.94

All the invoices/bills/supporting documents have been verified and fines and penalties of any
nature have not been claimed for settlement. The original invoices/bills/supporting documents
have been attached with this memo.

Verified By Approved By
Operation In charge Branch Manager
Name: Parsuram Pasi Name: Kul Prasad Gautam

Note: In case of variance of 10% or more as compared to last month’s cost or as compared to
last year’s same month, the same should be approved from State Head.