Resource Limit

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Whats going to happen to P3.1
I have loads of versions of P3 v3.1 about 40 at the moment
I read here that when MS changes the operating system I wont be able to use
my p3 v3.1
Is that really the case am i going to throw us$180000 in the bin what about all
my old files help
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thisWhats going to happen to P3.1
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Primavera is currently offering a free upgrade to P3 V5
"Any P3 license under current maintenance can be upgraded to Primavera 5.0 at

no charge. We ask that you test Primavera 5.0, and within 90 days if you are not
completely satisfied, contact us. The current maintenance expiration date of P3
carries over to new Primavera 5.0 licenses. "
http://www.primavera.com/customer/products/p3_upgrade.asp
Viewed 16/10/05
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Windows Vista (next generation of Windows OS is scheduled to be available in
either late 2006 or 2007). This will be available in 64-bit and 32-bit versions, so
32-bit version should be able to run 16 bit software like P3 3.1.
Regards,
Bill
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Primavera may not test P3 3.1 on Windows Vista.
Although P3 3.1 can run on Windows Vista 32-bit, no gurarantee it perform well
and function well from Primavera if they not test it.
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file:///C|/Downloads/New%20Folder/forum_post.html (1 of 4)28/04/08 11:37:17

RE: Whats going to happen to P3.1
Bill
Thats what they said when we upgrade from Window 3.1 to 98

16bit to 32 bit. It took them few years to resolve all the problems.
You will expect a few years again or longer because Primavera is no longer
develop P3 3.1
Cheers
Alex
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P3 will NEVER run on the Vista operating system. Vista is a 64-bit system with
an emulator module to convert 32-bit instruction sets to 64-bit instructions on
the fly. This means that it can run 32-bit software, only slower because it is
interpreting as it goes.
There is no facility in Vista to translate 16-bit instructions. Primavera will not

even attempt to test P3 as it will not work on Vista, by definition.
If you want to run P3, don’t buy a Viata computer and don’t upgrade to Vista.
Otherwise, upgrade to P3e/c (now called Primavera 5.0.) Hope that this clears-
up everything.
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It is correct that Microsoft’s initial plans were for their next version of
Windows (dubbed Vista), scheduled for release in either late 2006 or early
2007 would be 64bit only.
However, since then Microsoft has announced Windows Vista will come in three
architecture flavors: a 32bit version, a 64bit version for x86, and a 64bit
version for the Itanium processor. There will also be home and business
categories.
I suspect this is because a 64bit version would require people to buy new
hardware and there will not be many native 64bit applications intially to take
advantage of the 64bit processor.
Vista 32bit will run 32bit apps natively. This should also run 16-bit applications

like P3.
Vista 64bit for x86 will run 64bit apps natively and 32bit apps through the
WOW or emulation layer. Note that this will not run full emulation, but will
access the 32bit capabilities inherent in the processors.
Here’s an article talking about it.

http://www.windowsitpro.com/Article/ArticleID/47665/47665.html?Ad=1
Regards,
Bill
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So
Do i stay with what i have or upgrade to 5 is it really P3e/C
Whats 3.1 then
Oscar
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Hi Guys,
This makes sense a Primavera is already saying, that P3 will suffer a demise in
2007, so the old workhorse will be shot and killed.
Think about it, we will have to get a 1000 pipers together who can play the
"Flowers of the Forest" on bagpipes, and bury P# V3.1.
This is a sad business, considering the fireman and others that died in 09.11
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Philip
Well said
Alex
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Adding Baselines
When trying to Add Baselines in the "Maintain Baselines" Dialogue box, Is there
a limit to the number you can have. Looking at one project, it seems that 10 is
the limit, but i’m sure i heard somewhere that there wasn’t a limit to how many
you can have assigned?
Thanks
Richard
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Admin, Admin Preferences, Data Limits.
If you have the necessary priviliges, you can increase the number of baselines
there.
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thisAdding Baselines
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U can increase it to 50 baselines. But u can only see 3 (first, second and third
baseline) on your grantt chart.
Admin / Admin Preferences / Data Limits / Maximum Baselines per Prpject.
Regards.
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Thanks Steven/ Marcio,
I’ll get the necessary priviledges and go from there,
Regards
Richard
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Actually, in Version 5 you can have as many baselines as you wish. Good luck!
file:///C|/Downloads/New%20Folder/forum_post[0].html (1 of 2)28/04/08 11:37:23

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Hello Ronald;
Can i see more then 3 baselines in grantt chart using P5??
Thanks and Regards;
Marcio Eduardo.
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Not without drinking heavily.
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Thanks!!
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Resoucre Pools and rolled up resource availibility ??
Ok Boys and Girls,
The time has come that I ask the question about resources in P5.
What I’m after is a resource leveled schedule which will give me guidance as to
how many resources of a particular type I will need in the future to execute
projects.
Example –
We do railway signal engineering, and to say that these resources are abundant
would be a small stretch of the truth and friendship.
What I want to know is, how you set up a resource pool using your existing
resources, and simply using the rolled up availability of all of the resources I
have on hand, which will therefore predict my requirements for the future when
I schedule, (not leveling resources).
My Illustrious Primavera administrator is reluctant for me to go down this route

as it may mean he will need to create these resources (currently as the senior
planner I’m not allowed to do this as our company books timesheets through the
system)
For shame that I must now mention OPP, which has this function and it works a
treat. I have also used other scheduling tools which allow for pool resources
based on the rolled up availability.
I’ve only been using P5 for 4 months and have been hurriedly removing all the
constraint dates from my 10 projects and replacing them with logic.
It is now with much pleasure I can move onto these other things.
If anyone can provide guidance or even ridicule (with a positive spin of course) I
would be appreciative.
Many Thanks
Andy
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RE: Resoucre Pools and rolled up resource availibility ??
Hi Andy,
I start with an example, you have 3 activities related to engineering and

completion of those task depends on having Engineers spending time on those
task, now you need to have engineer in your resources lets assume there is no
differnce between Jack & Joe (as you said you cant Seprate them) but steel you
could allow a limit for your engineering Pool, for doing that you need to go to
your res tab , then look for limit under engineers ( I dont have access to P5 at
home ) let me know if you cant find it and i will give you more step by step , by
assigning limit to your resources ( you have 10 engineers that can work
400Hours per week), after that go to your resource usage winow, and on bar
section click on resource usage profile and check mark limit, ( so many planner
dont believe on resource levelling function as an option for scheduling , it is a
good tool to show you how your resources should look a like but the main work is
with you as a planner to put the logic and simply plan the job to meet your
resources)when you have a limit identified you are able to see your resources
based on avaialblity - using other great option of Enterprise you can go to each
time period and see what activity you have there and then plan your job by ,
another way- you can make your activity as resource dependent activity which i
have not used myself yet!!
Hope it helps,
Hamed
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Hi Andy,
The best way of doing it is by creating a Resource Breakdown Structure and

assign your existing resources to RBS. In P5 there is a facility to create RBS.
In this method you can roll up your resources by RBS. You can assign RBS or
group in your activity or assign it individually.
I hope this answer your query.
Rodel
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RE: Resoucre Pools and rolled up resource availibility ??
Thanks Guys,
All sounds good.
Yes we do have an RBS, but unlike the RBS in OPP, it seems not to behave like a
parental object, in that the sum of the children (availibility) don’t seem to add
up at the parent????
No I’ve been led to beleive that this is correct (sounds dodgy to me that a
resource tool wont do this).
Anyway I’ve left al my text books and manuals at work this weekend so I can
only give detail as my mind sees it, cloudy at best.
The administrator wants me to do all my forecast on ’roles’ and not resources,

but, we have multiple roles assigned to each resource as you would expect, and I
beleive that you cant assign availibility to roles and the scheduling engine wont
level roles?????
I guess what I need to do is build a strong case to take to my managers to

override the administrator, and thus letting me make some ’dummy resources’ or
parent pool resources which will have to be managed as people leave and enter
the organisation.
Thanks
Andy
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Andy,
Yes your understanding with RBS is correct. They don’t role up because it was
treated as individual resource. P5 RBS and Role are just a group used to set
individual resources for reporting purposes only. The set-up that I usually do is
to set the max limit of each RBS resource to recognize the number of
resources involve. Same thing with Role, first I have to setup the Roles for
individual resources. Like what you said, individual resources have multiple roles.
When assigning Role to activity, I have to add Role first then assign resources
to that role. When all individual resources and roles assignment are done for
each activity or task, then I can produce a roll up report by RBS and by Role.
Note:
P5 behaviour is to use the individual resources based on individual timesheet and
not a group timesheet. You can always set a maximum number of resources or
unit/time when assigning resources. When creating RBS and you want an
automatic roll up of resources to your RBS, you have to set the max time/unit

of your parent on the number of children under your parent.
Ex:
1. LB.Labour – max unit/time = 32/d
1.1 TM1.Tradesman1 max unit/time = 8/d
On this method when you assign LB.Labour on your task as default you have an
automatic unit/time 32/d or 4person/day depends on your unit/time setup. Use
same logic when adding role assignment. (ie:Add Role and select LB.Labour as
resources.)
Hope this help.
Rodel
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Thanks Rodel,
That was going to be my next planned way forward.
Just proves to me that the resource engine in P5 falls short of the OPP engine.....
Now I’m really scared..............
It’s all well and good when you are able to have this type of set up, however it
seems that our company got the full resource engine sales pitch from Primavera
with the shiny top coat and all the bells and whistles.
From what I see it is not very good for predictive analysis.
So you know how it goes, you try and hammer a nail in with a screwdriver it isn’t
going to work real good.....
Thanks again
Andy
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MS Project and multiple resource pools
I wasn wondering if it is possible to use multiple resource pools e.g we have 3

departments, a civils, structures and transportation department. I have a
resource pool for each department setup already. But sometimes a rare
occurance occurs and I need resources from say civils and structures pools on
the same project.
N e suggestions?
Thanks
Irfaan
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Due to the way MSP generates assignments you can only share resources
between two project files at any time.
If you had one resource pool, and used the "Resource group" field, when you
come to work on your plans you could then filter on the resources you want to
see, either by using the drop down menu in the resource view or when using the
"Assign Resources" box check the "Resource list options" and use the filter
options to view the relevent resources.
Hope this helps.
Will
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Hello there,
More specifically, you cannot link the same several project files with several
resource files (pools); on the other hand, there is no limit to the nunmber of
project files you can link to one single resource file.
To use the "resource group" field in the resource sheet, or to use the resource
breakdown structure in the custom fields is the best answer to your needs.
Regards,
alexandre
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file:///C|/Downloads/New%20Folder/forum_post[2].html28/04/08 11:37:25
Message
P3 - Resources distribution
Hi guys,
Using P3 can someany one suggest me how to distribute the resource working on
several activities in the same time & same project. If an activity has estimated
for hours 135 and requires to completed in 30 days and resource available to
work for that activity is 3 hours/day upto 15 days and then start working 5
hours on that activity for 10 days and finally full working day(8 hours) for rest
5 days. Is that my question is clear?
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there are two ways to do this.
1) If that only goes for one specific activity you could use a resource curve. This
will give you a distribution that comes close to what you want.
2) use resource calendars and resource availability

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Marc,
Your suggestion point no2 will not work in this case because when you restrict
resource with its limit that will affect other activities where the same resource
is working. In my case resource is full time available for project but restricted
for perticular activity.
Point no 1 can work some how but in resource curve time distributed(in 10
section) in percentage not with the dates so that is not so simple to match the
exact point. Is there any other method?
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Raj,
what about making 3 activities instead of one? I am sure that you described 3
activities. Usually if resource requirements changed it means that the work was
changed too.
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RE: P3 - Resources distribution
Dear Raj,
If you are sure about the commencement of the activity and availability of the
resource(dates) pattern 3hrs, 5hrs and 8hrs etc, these things can be set up
easily in the resources limit in P3.
from Data->Resources->
you have to enter min and max as 3 hrs in the first row and mention the date
upto which this resource will be available in the 3hrs pattern(i.e. to obtain
15days) in the "Through" field,
then in the second row enter 5hrs in min & max fields and in the through field
enter the date (must be 10days later than the first-row value. which means
from day 16th you will have 5hrs working pattern until day 25, accordingly enter
your date),
follow the same for the third criteria too.
then enter the resource working hrs as 135 in the budgeted quantity area to get
the unit/day field to display 4.5hrs/day(by default it will display like this based
on 30days activity duration) against the corresponding resource for the
activity. make sure to assign activity type as independant to display the required
resources profile. then run the schedule/level the resources to display your
resource profile requirement. if you are not sure about the dates for which
change in resources availability(i mean on which date you will get increase in
resource working-hrs) you have to follow Vladimir’s advice, splitting the activity
itself into 3 sub-activities and enter the resource requirements in the units/day
field or the total requirements in the budgeted hrs based on your requirements.
i can’t foresee anyother alternatives at this moment.
Regards
Daya
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Dear Daya,
Your suggesting to restrict the resource limit (like 3 hours & then 5 hours etc.)
in that case resource will not be available for other activity of the same project
plan. In this case resource is available to work full time but for the specific
activity he will be working in different pattern because he will get input in
phases to proceed his work and that input is suffient to do 3 hrs for some time
then 5 hrs. etc and the activity is critical. Whether it is possible to set
resource limits actvity wise? I mean for different activity where the same
resource is working (may be same time) can we set different limits. If it is yes
then only your suggestion will work I think so.

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You can also do it with Resource Lag/ Durations & Unit per Time Period.
You only need to allocate them to different cost accounts for P3 to accept the
duplicate resources.
You can then draw a histogram for the resource to see if it is overallocated in
the project.
If the activity is updated, you will just have to manually input the resource
percent complete and quantity to complete, because it aplies the % complete to
all instances of the resource.
If the activity is updated or delayed after starting, it does not decrease

quantity to complete, thus your quantity at completion increases, creating a
quantity variance.
Resource Limits wont work if the resource is working on more than one activity
and will go out the window if the activity is rescheduled.
Resource curves should not be used in anything else except high level programs
where you want to apply a resource curve. You should only use it if there is no
chance that the actual duration will be more than the original duration (hardly
ever happens in real life).
I will be posting a message regarding resource curves soon.

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Dear Raj,
I’ve given the suggestion based on your question as follows:

Quote"If an activity has estimated for hours 135 and requires to completed in
30 days and resource available to work for that activity is 3 hours/day upto 15
days and then start working 5 hours on that activity for 10 days and finally full
working day(8 hours) for rest 5 days."
UnQuote:
I assumed that all are finish to start, didn’t consider all activities/resources
are working on same time.
Quote:Whether it is possible to set resource limits actvity wise? I mean for

different activity where the same resource is working (may be same time) can
we set different limits.
UnQuote:

I think in P3 v3.0, it is not possible to set resource limits activity wise. My

solution will not be applicable if the same resource is working for different
activities at the same time.
Regards
Daya
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Erik & Daya,
Thanks for your reply on this thread. I think Eriks suggestion is the only way to
work with similar situation in P3 but I know we can do it in MS-P by contouring
the resource and with manual editing of proposed hours.
Raj
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Identifying & fixing resource conflicts in P5.0
Hi All,
Can anyone help me understand how in Primavera 5.0 (sp4.0) I can identify
resource conflicts within a single or multiple projects apart from manually using
the Resource Usage spreadsheet to check for assignments?
For example, how can I detect easily when a resource is assigned to more than
one activity within a project or group of projects for the same time period,
hence causing a conflict in its availability.
Also, is there a mechanism in Primavera that enables some sort of automatic

prompting in case of such a conflict?
The answer could be quite simple but since I’m new to Primavera world of
planning, I am still learning the tricks of the trade..
Help would be muchly appreciated.

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Hi,
If I understand your requirements you should be able to isolate your multiple

assigned resources by selecting the resource histograme layout (bottom half of
the screen seems best).
Set the Resource filter to show current project(s) assignments.
When you select a single resource you can also apply a secondary filter flaged in
the bottom left of the screen. "Display Activities for selected..."
If you tick "Resource", only the tasks with the selected resource will be
displayed. You will see if any assignments are in conflict and by how much by
setting an availablity limit on the resource.
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RE: Identifying & fixing resource conflicts in P5.0
Thanks for your feedback David,
My query has now been resolved and I can clearly identify individual resources
for their over-allocations against activities for each time period they are
assigned to (using the Resource Usage Profile view).
I suppose it would have been handy to have an automated feature in Primavera

to prompt planners as soon as we assigned a resource that was already assigned
to some other task in the same time scale.
Once again, thanks for your response.
Faisal.
PS: Many thanks to Andrew Dick & Mark Roberts for their valued feedback &
help on the same topic.
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Message
Resources
In P3
When I give the Resources from
Data
Resources
Mechanical Engineer
Limits
Normal Max
12
I want to know why we use 1 for Normal and maximum 2. Please do clarify my
doubt? Please reply.
With Regards,
Rajesh
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hi
Rajesh its like that, if you want to assign a resource to any activity, it has to be
atleast 1 in quantity, it cant be zero, if you want to spend money u have to have
that, otherwise u cant spend.
maximum u can give the no u want per day that is available.
i.e. the limit that resource would be available on any particular day.
cheers
mangesh
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Message
Resouces in the layout
Dear friends,
I have one doubt. One of our consultants asked me, the no of laborers that put
in to the corresponding activity to be shown in the layout. Means he want one
additional column in layout showing the laborers used to the each activity. I am
getting the total only.
Means if one activity there is 1500 carpenter, 1500 helper, 900 Masons, 200
steel fixers I can show the total 4100 only. But consultant wants it by separate.
How it is possible? Pls help
Regards
Moosa
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Moosa,
I suggest you check P3’s Help and search the topic about
"Resource Assignment command (Insert menu)". Assign the resources
individually.
This is possible, as a fact, if you check P3 sample project HWY1 and click
Resource/Cost Table this would show: asphalt, base, carpenter, comp., concrete,
crane, etc. including various Labour Resources.
Cheers
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That is ok.
But How can I show this in the layout,the different resources used to complete
one activity in an additional column?
Not Possible?
Regrads
Moosa
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Sorry Moosa,
This is not possible in P3 or in any software having this kind of database. Your
key/unique parameter is activity which has > 1 resources & is shown in a single
line, Even if you filter for only one resource, other resources are bound to
appear as this is not resource exclusive.
But you can use the resource profile curve/spreadsheet to show resource either
by activity or by project.
Cheers
Datta
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Ali,
It is possible if you make a customize columns for each resource that you have.
So it will appear on the printout. Just limit your manpower resource categories
so it is possible to print them in your layout.
Cheers,
ronnie
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OK, the answer afaik is yes and, erm, no with a dash of sorta
in FORMAT>COLUMNS you can add a column with the data item "Units per time
period". This will then report the number of resources against each activity,
BUT;
1. You need to have your resource units the same as your planning units.
Otherwise you will show Man-hours per day, for example
2. If there is more than one resource on the activity (Labourer and Welder, for
example) then the entry will show the total team size (welders+labourers) If
you add another column with the data item "resource" then you will get a list of
the resources you have assigned (EG; W, L), but not a split of quantities.
3. Be prepared for fractional answers (3.5 labourers) and the daft questions
that your PM will ask you about this.
4. For an activity in progress, I believe the calculation uses the RD (remaniing
duration) and Qty to complete figures to calculate the team size
5. Once the activity is progressed 100%, the figure shows as zero

To split out the data for each resource, it is possible, there are 2 ways;
1. Export the activities to .DBF then bring into Excel (TOOLS>PROJECT

UTILITIES>EXPORT). This will give each resource on an activity a different
line in excel. You can quickly produce a list of activities and resources / team
sizes.
2. Use report writer (TOOLS>TABULAR REPORTS>REPORT WRITER) This is a
steep learning curve though and gives a rather oldskool style text report
Neither of these produces a bar chart, sadly.

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Ali,
If your using P3.1 just like me then go to tools>Tabular Reports> Resource

Loading and export it into a CSV format which you can import to Excel from
there you can produce columns for each resources and manipulate it . From
there you can have a detail resource by trade for each activity of your schedule.
Cheers,
Ronnie
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True,
You can export the database in dbf & then use excel/access to prepare reports.
Cheers
Datta
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Resources in Primavera Suretrak
Suretrak users out there, Please help me:
I’m working on a 2700 activity project. When I assign resources, after a certain
number of assignments, the program crashes.
Is there a limit to the number of resources I can assign to a project? How

many?
Or is there a limit to the number of resource assignments I can make.
Is there a way around this? would project groups help me?
I’ll appreciate any advice, since I don´t have a P3 at hand.

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Do you have the latest service pack?
YOU MUST USE PROJECT GROUP FORMAT!!

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Thanks for input.
Yes I have the service pack (3.0b) and I always use project groups. I think I
already found solution to my problem: I though i was getting kicked out by the
software because of some capacity limit, but actually, i was generating a conflict
since i by mistake uploaded the same resource code to different activities with
different units of measure. That generated a conflict.
Thanks again.
Ernesto
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For what it is worth: I believe there is another service pack (c). I am patched to
3.0c. If I remember correctly it came out about 10-12 months ago.
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That’s good news. Didn´t know about, and haven´t seen it in Primavera.com. Do
you know where else it would be available?
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My maintenance agreement has lapsed, so I cannot check the Primavera website.
It should be there.
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About leveling o resources with P3
When do you do leveling of resources (using a tool such as P3, or other) ... during
the planning phase or execution phase (or both)? ... I appreciate your opinions
and answers on this issue. Thanks.
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RE: About leveling o resources with P3
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Resource leveling is needed both at earlier stage of planning and during progress
updating.
it is needed when the schedule is resource driven rather than time driven.
when your resources are limited, levelling helps you to organize activities
according to logic sequences and resources availablity or limits.
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thisAbout leveling o resources with P3
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Thanks for your answer ... so you mean you only level the resources when the
schedule is resource-driven??? are you sure?
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RE: About leveling o resources with P3
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Resource levelling also needed for time-driven schedules.
for example :
when you level a time driven schedule with limited resource, P3 will show areas
where the resource needed, is over the maximum limit of what is available.
From there you decide to use more resource for that particular time or extend
your duration for that activity or the whole project.
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Cost Resource
Hi Guys,
Is there any limit of figure in cost resource?
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I’m wondering if there’s a setting to allow a 10+ digit in Budget cost including a 2
digit decimal for 3.1 version
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RE: Resource maximum limit
Hi
I am not sure if this is the correct answer.
The max resource level in P3.1 is 9999, that is for each particular resource
specified.
If you are above this level, then try splitting the resouces into say two groups, i.
e. labourers A & Labourers B, this would give the possibility of 19998 as a max.
regards
John
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this maximum limit
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Is there any way to increase the limit of Resource?
In p3 DATA- Resource window, 1-3, only 5 digits can apply.
Eg. 1 - 19999
2 - 29999
from 3 to 9 only 4 digits - 3999, 4999, 5999
4 - 4999
If anybody noticed, pls help me

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Message
RE: P5 Allocation Limit
Hi.
Allocation limit is set when you use "Planning resource" function (only available in
Web module).
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Bryan,
What allocation Limit?
Resource Availability, Role Quantities??
Also were you aware that in P5 the Web - My Primavera only uses summarised
data.
So you should have a job service set up to summarise your projects each night.
Also you should set your ’Level of Summarisation’ at the project level somewhat
lower than the ’2’ default if your after any sort of detail.
Andy
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Could someone please help me, im trying to investigate & workout how the
allocation limit is set per project within the web application (The brown line)
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RE: Resouce chart
hello d souza
i dont know about which software you are talking.
But in the software which i am using (SPIDER PROJECT) resources activities
projects and all such items have unique CODES.
So even in one project you assign a resource by name and in another by resource
skill it will count the resources depending on their codes.
Try to assign them codes.And assign the same code for John in project 2 and
john in project 1 -if they are both the same John :)
If this was not the answer please reply.

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I have a schedule with 6 resouces in Project A(with ’max/limit’ 48 hours by skill
ie. 6 x painters). If I open Project B (by other planner in the company) where
resources are assigned by names.
If Peter & Paul are assigned in Project A by skill and in Project B by names,
when I run the resourse chart it gives me a limit for 8 people and I want the
limit as 6.
Any suggestions would be appreciated.

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RE: Problems with primavera
Dear Paul
Thank you very much for all this useful information

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This is my process for fixing SureTrak files, it is a section in my updated
SureTrak book due out soon:
SureTrak has a tendency to occasionally corrupt large project files and by

experience the author has found this is more frequent with those saved on a
server with a slow connection. The schedule will do strange things such as not
displaying logic links or changing logic links. These may be simply fixed by one or
more of the following techniques after the project has been backed up:
1. Delete an offending Layout with explorer and recreate a Layout if one layout
is causing issues.
2. Run the programme PFXW.EXE which is found in the SureTrak program file
directory on your computer, usually at C:\Program Files/SureTrak, with the
options selected below. The project must be saved in Program Group or
Concentric (P3) format for this function to work.
3. Delete the ****STW.P3 (for exampleA000STW.P3) file. This will delete all
SureTrak specific data such as the filters, reports and print setting but often
resolves corrupt file issues. These data items will have to be re-established by
transferring from another project or recreating them.
4. If the above techniques fail then the schedule may be Batched using the
program “Batch”, details of this are available from the Primavera web site www.
prinamvera.com. This programme takes the data into text format and then
recreates the file again.
Paul E Harris
Eastwood Harris Pty Ltd, Melbourne, Australia
Planning and Scheduling Training Manual & Book Publishers & Consulting
www.eh.com.au
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RE: Problems with primavera
Well done Abhijeet - must remember that one.
John
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Dear Abhijeet.
Thank you so much I removed the filter and now everything is working again for
the moment
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Dear Abhijeet.
I know i can use the arrow keys to navigate to these activities, but I cannot link
them.
Thanks I will try changing the filter and see if that will work.
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Sue, i had encountered such an error in my schedule in suretrak. I know you
cannot click on the activity sometime. If you try it selects a number of activity
together and not let you create links. do this: try your arrow keeys on the
keyboard to reach that activity but you still cannot connect links. So you can
refresh the screeen either by changing the layout or changing the filter and you
can get back on it. and I am very sure that suretrak can handle more then 2000
activites, well actually 10,000. Cause I have a schedule in suretrak with almost
8000 activities.
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Hi John
I have tried using another pc and had the IT dept reload surtrak onto my pc but
I still have the same results

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Hi
What about moving the project onto another PC preferably running NT or 98, or
even reloading SureTrack software on your PC - desperate measures time.
John
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Hi John and Ron I am using windows 2000
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Hi Ron
My apologies for doubting - it is 10K, I was under the impression that the new
version was using the limits of the old version i.e. my 750 activities.
I am not impressed with the new 32 bit stuff either, a bit more thought could
have made a lot better product.
Looking at the brochure, I see it runs on the operating systems NT/95/98, I

wonder what Sue is running it on.
Regards
John
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RE: Resource Units & Leveling
minhas
first part of your question. Labor / non labor unit
Labor unit is use in the EVMS calculation for CPI/SPI (Hr)

In addition, it can also drive the physical % complete base on actual hrs. Non
labor unit is not counted when use EVMS.
Secondly, to level 5000hrs/week as your top usuage level.

2 ways you can achieve this
1. Firstly you determinate what exactly the trade personnel splite (ie 2000 hrs
electrician 1000 hrs labor 500 hrs supervisor ...) then you level all the selected
resource and view the resource usage to see whether it exceeds its 5000 hrs
limited.
2. Create a dummy resource call "labor" set the maximum limit as 5000 hrs /
week then copy the budgeted units to the "labor" and level the resource "labor"
and verify the outcome.
I will suggest to give +/-10% to resource levelling for more reflexible simulation
Good Luck
Alex
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Second: If you need to level your resource to max 5000hrs/week.Then you need
to calculate the unit/time according to total 5000hrs/week.Then assign this
value in max units/time.Then you can veiw the resource usage profile according
to week/month and use the option of showing overloading.The max units will be
calculated as 5000hrs (if you have calulated the max units/time correctly) and
then you can level the resouce accordingly.
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You can only assign units as Hrs for labour and non-labour units
If you want to assign separate units for your resource then you need to assign it
as material resource.if the particular unit is not shown in the units tab,then you
can add a particular unit by going to the option admin>admin categories>units of
measure and there you can sepicfy the particular units you want to use.

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If you need inches, these will be a material resource.
I’m afraid, a limit of 500 hrs a week as a maximum is not possible for levelling.
Regards
Dieter
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Hi Minhas
P3e knows 3 types of resources:

- labour
- non-labour i.e. machines, equipment,...
- material
Units %-complete is only calculated from labour and non-labour

Regards
Dieter
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It’s a matter of conversion using productivity rates. You can never have common
unit for non-labor, so you have to convert it into hours or cost or whatever you
want as long as it is common to all your tasks.
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Hi Planners,
I just want to clear my confusions for resource units for labour and non labour.
Labor and non labor. I have a schedule with activities for example 1) Install
piping, 2) Electrical , 3) shop fabrication dia inches etc.
I have assigned resouce pipefitter for first two activities & Labour as a unit and
shop fabrication for third activity non-labor as a unit.
I don’t know their way of calculation. I need to keep saperate resources units to
activity duration and % complete.
what’s the procedure for assigning proper units I need laours in hours and non-
labours in inches. How many units I would consider maximum.

second: How can I level resources if we need not more then 5000hurs/week.
Thanks
Minhas
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Message
RE: P3
i use manhours as BQ unit for workers.for resource histogram, if you want in

mandays you must have a divisor..i.e. 60 for 6days/wk 10 hrs/day..
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I stand corrected.
I hadn’t realised that you could state a "unit" but on the other hand, ity seems
to be a text field that you could put anything in that suits your fancy (I tried
xyz as a unit) I would have thought, if it were to be used in calculations
anywhere, that it would be a drop down list that selected a planning unit
Where does this "unit" appear, aside from the key of the resource graph?
tbh, I would still match the resource unit to the planning unit, from what I see
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in the resources dialog box you can put what unit you are using for BQ,so still
the units per timeperiod will be as what you entered in it..if you input BQ as
1000 hrs in 10 days duration,UPT shows 100hrs per day means approx 10 people
as you said..
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The units in the RES tab will match the planning unit. Thus the figure that you
enter will be Man Days not Man Hours if your planning unit is days. In your
example, you should enter 100 as the Budgetted Q, which will return 10 units
per day. P3 cannot work in different planning units within the same plan and you
need to set the units (Hours, Days, weeks or Months) when you first create the
schedule, I believe this is different in Enterprise.
If you are happy with this constraint then carry on, if not then change your
planning unit to hours (easier said than done, depending on how far down the
road you are in preparing your plan) and define activity and resource calenders.
Then you can define different shift lengths, for example; some activities may
need to occur at night, others on a standard day shift and certain critical items
on a double or even triple shift

Within the constraint of a Day planning unit, your calender can only define
workdays in the week (for example label Sunday as non working) and blank out
certain days (holidays, for example) but only at the Day level, not down to hours.
Thus you could not define a shorter saturday shift.
There may be some clever workrounds for the above, but I am not aware of
them. We plan in hours for everything except strategic level planning, it is the
most powerful, I believe. The only problem I’ve come across with hour based
plannign is that you need to keep close control on your calenders and very long
lags (>30,000 planning units or about 3.5 years using hours for positive lags,
10,000 for negative ones) are not possible, but it’s very rare that you’ll hit that
ceiling, I’d rekon.
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I have one doubt in P3
I have got estimated labour hours for eg 1000hrs

and have duration for eg 10 days
If i use activity form RES tab and go to Budgeted quantity and enter 1000hrs
then units per day becomes 100hrs.
which is 1000hrs/10days =100hrs
If the people work 10hrs per day then thenumber of people required for that
work is 10 peoples. How to get the number of people??
where we have to enter the 10hrs working time? I have opened the file using
planning unit as day. Is it that i have to enter in the resource directory normal
limit as 0 and maximum limit as 10
pl guide me
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RE: Primavera P3 is OBSOLETE
It is convenient to use primavera P5 for some other reasons , it has

incorporated Claim Digger..ect...
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So if 2010 is any fixed date to go by, let’s hope that by then Primavera
incorporate all the functionalities of P3 in its forthcoming versions. It is not
there in P6. So let’s hope P7 (whenever it comes) incaptulate all the good old
functionalities of P3.
One can appreciate that P3 started as a really powerful tool. And this power has
not changed much from its DOS days - a lot of functionalities even in P5 looks
the similar as it used to do in DOS days. It is mainly the graphics and reporting
that has been added in subsequent releases. UNDO was the main function added
in P5 compared to earlier version.
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SE
to answer youre question then
Primavera announced in 2010 P3 will no longer supported by Primavera Inc -

extended two more years from original plan.
By that time I think P3 as a software product is almost to the end of its life.
If we take the software / hardware product life cycle 13 years is a very long
time 1996 first release in MS Window 3.1 to 2010 (Sorry not go back to the
DOS P3 version, because I consider that is another product)
P3 is certainly is superseded / replaced by P6 in 2010 and certainly old

fashioned. So i think according to your stated defination then P3 is Obsolete.
(Because that is OR statment)
Give you an example, DOS a obsoleted product, but still there are people/
organisation using it in processing plant.
From Merriam Webster Dictionary:
Obsolete - no longer in use, old fashioned, extinct, outworn, superseded.
Bijaya - give you a bit of history why P3 and P3e ... P5 is so different, P3e is

developed by another company (forgot their exact name - in short form its xer
that is why the export project name is xer) That company try to develop a
project planning tool where P3 is weak @, prior to gaining any major market
share Primavera brought their product (not the company) and develop futher
and become today’s P5, that is why it cannot produce exactly the same funcation
and feel and like as P3.
Cheers
Alex
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This posting started when someone had just installed P5 and "EUREKA" he
shouts as if he has just discovered the project management solution. The
subsequent postings merely show how that was not the case. More you use, more
you will know about about its limitations and plus points. Having used P3ec all
through Versions 3.5, 4 and 5 for past three years, I appreciate the power of
P5. (and also limitations). Interestingly P3 is better in the same area where P5 is
week. And despite several suggestions to Primavera about it, they did not
implement those in version 4 or version 5 (P5). And in fact they have not
implemented those even in recently announced P6 which is web based programme.
When asked about it, Primavera said that they are now working in this area as a
priority basis but did not give any time frame.
Anyway the point I want to make is that it is not the software alone that makes
you "Up to Date". You or your method can be obsolete if you do not take the full
picture into view.
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Hi guys,
Primavera P5 came into existing in todays modern world ,it is mainly because the
software company has lend thier ears from the users feedback...
So the premavira P5 has offer a tons of option to make you more productive in
project management by not doing useless things in P3 and consuming your time
and effort for nothing.Why not do it in Primavera P5
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Absolutely !! I agree with Mr.OBRE statement that keeping oneself idle in using
P3 will not only the primavera P3 tool will become obsolete but the planner itself
who uses it will also become OBSOLETE very soon... for sure...

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Gentlemen, gentlemen,
The only issue is, if P3 is already obsolete.
From Merriam Webster Dictionary:

Obsolete - no longer in use, old fashioned, extinct, outworn, superseded.
So now tell me, is P3 obsolete?
Cheers,
Se
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Charlie
No, you have not interpreted correctly what I am trying to say, and as you
cannot spell my name maybe you didn’t read it properly anyway.
Despite the contradiction in your reply, you make a point in saying that ’planning
using P3 is only one of the many tools use (sic) by project managers to drive the
project team to achieve project goals’.
Surely the point of the programme is to provide a basis for monitoring progress
against a baseline produced at a given moment in time, to help the management
of the project (including the planner) to adapt to the ever changing
circumstances surrounding the project in order to achieve project completion?
Using proper planning software rather than PM reporting software surely makes
this easier and more efficient.
Always remembering, of course that the planner utilises the software to

enhance his/her skills; the ability to use the software doesn’t necessarily make
one a planner!
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Allan,
I think what you are trying to say is that "planner are becomming obsolete
without face in the organizational heirarchy."
It is not really the software that becomes obsolete but the planner that rely so
much with P3.
I really did pity the planner without vision to move on the higher heirarchy:
Project Manager.
planning using P3 is only one of the many tools use by project managers to drive
the project team to achieve project goals.
what you are really trying to say is that irrespective of what software including
version of that software, the planners are highly paid project team members
that only they know what they are planning for 30,000 +++ activitiies devoid of
realities as per site progress.
I been there and i know, unless someone got the balls to make planning relevant
of achieving project goals.
Cheers,
Charlie
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I agree with Amreshwar Shukla entirely.
I don’t know either why Primavera decided not to continue P3. I reviewed P3e/c
with them in 2003 and told them they had reverted to where they had been 5
years previously, they were not happy. Even the output then was designed to
look the same as MS Project output, with the same limitations.
No, they don’t appear to listen.
Basically P3 is a Planner’s tool, and p5 (P3e/c etc) is a Manager’s reporting tool,

and we all know where Planner’s sit in the management heirarchy!!
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RE: Primavera Contractor
When in the program, go to Help/About Primavera. The version and build # are
on the default About tab.
Upgrades from 4.1 to 5.0 are available on request for licences that are on
maintenance. There is also a special short-term upgrade price from Standard
(750 activities per project) to Deluxe (2000).
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Mario,
Glad to see someone who knows the product. How does one tell if they have a
Version 4 Contractor or a Version 5? Is the version level printed or advertised?
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For clarification, all those features Ronald described are in both standard and
deluxe Contractor v5. The only difference between the two systems is the
number of activities.
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Thanks for your response Ronald,
I have been working with P3e - and now with P5 - since 2003.
The reason of may question is:
Some small companies here in Brazil are buying P5 - too expensive - cose they
dont know Contractor Deluxe. Thats a foult from Primavera Partners in Brazil.
And i think that it is easier to give a Contractor Trainning. I also believe that it
could be an attractive to interested professionals if this trainning guarantee
that leraning Contractor u are also learning P5.
Are u agree?
Regards.
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Marico,
Contractor is the same thing as P3ec. Only with some of the features turned
off. Contractor users are missing the ability to open more than one schedule at
a time, so you are not used to multi-schedule portfolio-type functionality. You
are also missing the resource leveling function used in P3ec.
Finally, Contractor is a dumbed-down version of P3ec Version 4.1, while the rest
of use P3ec users have been using Version 5.0 for a year now. If you are
interested, the new version of Contractor (which I mistakenly called Contractor
1000 in another post) is called Contractor Deluxe and is running on the dumbed-
down version of Version 5.0. Contractor has a limit of 750 activities while
Deluxe has a limit of 2000 activities.
So, what is new in Deluxe that is not in stunted Contractor (besides the activity
limit?) Because it is the Version 5.0 software you have
- Project kickstart wizard,

- Undo
- More data transfer options
- Progress spotlight
- More customized graphics and reports
Most people think that the Undo function is great but I find the new transfer
functions more useful.
Yes, if you really understand Contractor, then I would say that you would know
your way around P3ec well enough. Good luck!
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Hello all,
Do u think that a professional who has a big expertise in the usage of Primavera
Contractor can say that he has a basic knowledge in the usage of Primavera 5.0?
Regards.
Marcio Eduardo
Rio de Janeiro - Brazil
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RE: Notes field in MS 2000
Nice try Trevor....yeah,the notes field is displayed in the gantt chart,,but it only
shows 255 characters. I’ll try google, though I thought this forum would be
better,,,since is allegedly full of planners. Think most of them are planners on
their granny’s side,,just kidding ! Need to go and sort my subPrime mortgage,,
cheers
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Search Google Groups for the newsgroupmicrosoft.public.project and try
"character limit in notes" or "notes field limit" similar. It has come up many
times.
How are you or your boss hoping to display the Notes?

How about a Report?
How about Insert Hyperlink?
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Thanks Trevor,,,it doesn’t work, my boss is getting really hacked off...cheers
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This is just off-the-cuff, not checked etc.
You can put a lot of stuff in the Notes field but you can’t display more than 255
characters of it in a report or in the Gantt Chart etc.
But if you copy and paste it into a spare text field you can display the entire
content of the text field.
This is either right or wrong. Give it a shot.
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I know that the cell has lots of cahracters (with your "we don’t do that here",
comment) but in any views, for reports etc,,,only 255 characters are shown. I
can’t get round this (project 2000) Thank-you.
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It appears that you are looking at only the cell in the Notes column. Nobody
here does that. If you want to see the contents of a Notes cell, then choose one
of several ways. I click on the task row and then click on the Task Notes button.
There are a variety of constraints on the Notes field. You can only search for
something in the first ~250 characters or up to the first "NewLine".
As I pointed out earlier, the number of characters you can store is significantly
greater than that. In addition to the characters stored, you need to consider
the hidden formatting information which you cannot see but which is embedded
in the RTF that is displayed.
I have no idea how many characters can be stored in a Notes field in Project
Server but you aren’t using it so that number doesn’t matter.
You should now have enough information to answer any other questions you
might ever possibly consider asking about the Notes field.
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I checked with Excel, it’s the same amount of characters 255,,,any clues??
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Hi L.E.N. Lewis, I managed to see that. However doesn’t give indication of notes.
I tried cutting and pasting into the notes field in a new file. It still only takes
just under 3 lines, regardless of the text size etc. It’s such a big too (the noes
filed that is)can’t understand why it onll holds such a small amount data.
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In P2003 (thought this was in P2000 as well), when you start it, in the upper
right corner of the window, you’ll see a little box that (when you first start the
program) shows "Type a question for help". In that box, type "project
specifications" (no quotes).
If you can’t find that, then press F1 and in the box beneath "Search for", type
"Project specifications" (again, no quotes).

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Sorry my friend, what is this query box, I’m new to MS Project.
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RE: Liquidated Damages
Devamalya,
Would need more space than is available on this site but a few general cases
that might cause LD clauses to be void would be:
1. LD’s represent an unenforcable penalty

2. Uncertainty in the wording of the clause
3. Breach of contract or act of prevention by Employer setting time at large
4. Non compliance with a condition precedent notice to with hold payment
5. Employer waived rights to LD’s
There’s no doubt others if I though hard enough but the above are probably the
most common reasons.
Hopes it helps
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Dear Andrew,
Just bugging u 1nc more. Can u PLZZZ let me know the circumstances/ grounds
under which LD provision can be deemed void? Otherwise, ur elucidation of the
LD/ULD aspect is just fine. Thanks a lot 4 the contribution. Know any books /
resources on the Net which can give a comprehensive coverage of LD/ULD
topics/cases etc.?
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Devamalya,
Each legal system to it’s own but if it’s an LD case that has got to court, check
whether the LD clause was held to be valid.
If held to be void then Employer will only get unliquidated damages, ie damages
he can prove and if these damages are greater than the LD provision he would
have got under the contract the court will usually use the contract value to cap
the unliquidated damages. If what the Employer can prove is less than that
which he would have been entitled too if the LD provision was valid then the
Employer gets less.
If the LD clause is valid then the Employer usually should get the amount as

calculated under the contract (usually LD rate x days delay) up to a maximum if

the contract caps LD’s as in Norzul’s case.
eg LD’s $1,000 day - Contractor liable for 10 days delay, Employer due $10,000.
If LD clause held for whatever reason to be void and the Employer can only
prove $6,000 loss then that’s all he’ll get. If the Employer can prove $14,000
loss then he will only usually get $10,000 as this was agreed at the time of
making the contract as the Contractors liability.
If there was a cap on LD’s , say $5,000 maximum then in either case above the
Employer would usually only get $5,000. Again if the actual amount the Employer
could prove was say £3,000, then $3,000 is all he would get.
Similarly, if the cap was £20,000, ie the amount due had not reached the
maximum then the Employer would get $10,000 if the LD provisions were valid
or if the LD provisions were void, whatever he could prove upto but not
exceeding £10,000.
Hope this helps

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Simon,
I guess we are on the same wavelenght. With regards to the calendar day or
work day, in our case it does not really matter coz contractor is working 7 days
a week. But yu are right, it never hurts to include such distinction.
Thanks
NORZUL
** I’ve more to believe now that we have a strong case against the contractor.
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Dear All,
Perhaps I didn’t clearly explain the LAD requirement. Actually, the contractor
shall pay Owner 0.1% of Contract Price per day of delay upto a maximum of 10%.
Meaning that the LAD is capped at a maximum of 100 days of delay. If the
contract price is USD 300 million, then each day of delay should be USD
300,000. The maximum will then be capped at USD 30 million.
I think the above is clear now.
Thanks
NORZUL
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Andrew,
I’m not quite getting the rationale behind your saying that even if the actual
loss is less, the Client gets the LD amount. My knowledge of stand of the
judiciary in LD cases in the subcontinent has been that: the Actual Loss (if less
than LD amount) alone gets compensated and the full amount of the LD, only if
the Actual Loss is more. Do you know of any global provision, Fidic guidelines
etc. on the same which authorises payment of the full LD amount whatever be
the Actual Loss? Please enlighten me on the same.
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Simon,
I’m with you on that one

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Agreed that it comes down to the actual language.
In the sample LD clause for discussion posted by Norzul, I would say that
statement #2 pegs the actual loss as the LD amount, and would mean that any
damages due to delay are summarized totally in the LDs. Loss of profit or any
other conditional losses are included in the LD and they aren’t open to
interpretation or discussion.
Regarding Norzul’s Case1, and using the sample LD language, the Owner cannot
claim for anything other than the LD amount if a delay occurs. Additionally, the
amount is pegged at $300k per day (0.1% of the contract price of $300M),
meaning that a two-month delay would be worth around $18M, not $30M.
I also note that the LD calculation doesn’t distinguish between calendar day and
work day. It never hurts to include such distinction.
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All,
There seems to be abit of confusion here between liquidated (LD’s) and

unliquidated damages (UD’s).
LD’s (or LAD’s) - genuine pre estimate of loss suffered by the Employer, usually
because of delay, that is agreed as the Contractors liability for that breach at
the time of making the contract. In calculating LD’s, loss of profit to the
Employer can be included. A pre estimate is just that, an estimate, it does not
have to be 100% correct, just a reasonable estimate of the Employers loss.
UD’s - all other losses incurred by the Employer. These have to be proven by the
Employer in order to claim them but if for any given breach of contract, eg
delay, there exists LD’s, then it is unlikely the Employer will be able to claim
UD’s over and above the LD’s for that breach. It doesn’t stop the Employer
claiming UD’s for other breaches of contract if cause and effect can be proven.
In the case of LD’s being deemed to be the Employers actual loss, it is saying
that the LD’s are deemed to be his loss irrespective of whether the actual loss
suffered is greater or less than the LD amount. So if the actaul loss is less, the
Employer still gets the LD amount, if the actual loss is greater the same applies,
he can claim no more.
If "potential loss" is taken to be the actual loss that the Employer incurs, ie it is
not a pre calculated amount, then this loss is not a liquidated damage but an
unliquidated damage that the Employer must prove. The wording would be all
important as to whether the word potential can be taken to mean this or taken

to mean the pre calculated amount equates to his potential loss.

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Dear Norzul,
From the facts stated by you, a genuine pre-estimate of savings realized by the
Client per year, on construction of the power facility is $60 m. On a pro-rata
basis this translates to $5 m per month. So, any delay, beyond 2 months and
upto 6 months, purely on account of the Contractor, the Client is liable to LD
claims of anything between $ 10 m ($5 m /month x 2 months) to $30 m ($5m /
month x 6 months). Additional claim, (apart from the savings aspect you have
pointed out), if any, has to be substantiated by the Client on the basis of facts.
Beyond 6 months of delay on the part of the Contractor, the Client can surely
claim the full amount of the LD.
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Message
RE: Resource Leveling Priority
Thanks all for your replies... yes it is easy enough to fill in the blanks using
global change or filter & fill... i just wanted to know if there was a way to get P3
to give blanks last priority instead of first priority.
On the topic of Priority codes, Frank is right... there are many factors that P3
cant figure out from float alone and needs to be told what to do by priority. An
example that comes to mind is a refinery upgrade project i have been working on
where completion of certain systems will result in production increases for the
operating plant. I have prioritised the level 3 schedule based on these forecast
production gains so that activities that will boost production early get the
resources in the case of a tie, eventhough they may not be critical to the overall
project completion. In some cases the early gains in production can even justify
a slip in the overall completion of the project (cost of prolongation v’s revenue
from increased production). it is due to these kind of "non schedule related"
issues that we need to use priority codes.
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Anand,
Two situations where I have used priority codes to level:-
1. Shutdowns where the removal activities prior to the inspection activities

share the same resources as the re-install activities. The inspection activity will
determine the scope and time required to overhaul the piece of equipment
(valve, vessel, etc). Due to limitation on space at the workface it is not possible
to increase the resourcing and it becomes crucial to have the removal and
inspection activities completed as early as possible in the shutdown so the
correct timing of the resource required to re-install the equipment can be
establish and leveled to ensure the plant is operational when required. Using a
priority code to give preference to the removal activities ensures we establish
the true scope of the overhaul process as early as possible so we can better
plan the re-installation and commissioning. Quite often the critical resource in
both the removal and re-installation is the crane required to lift the equipment.
2. A Project Group that contains separate independent projects that draw from
the same limited resource pool. Quite often senior management will set absolute
priorities on some projects at the expense of the others based on contract
conditions or type of project (e.g. internal versus external). In this case using a
priority code allows you to reflect their desires whilst still allowing the system
to fully utilize the available resource and report the impact of their decisions on
the outstanding projects. e.g. Design department that has to satisfy the
projects in hand but still needs to support the tendering process and their own

internal process improvement. Very useful when the organization has imposed
head count limits and a policy of not using external resource. With allow you to
quickly reflect the impact on end dates due to the ever changing priorities.
Whenever multiple activities with a resource conflict that are scheduled on the
same end dates, are on the critical path so they have the same float, P3 will
ultimately default to allocating the resource using first in, best dressed i.e.
activity id. If you want some control over which activity should get the
resource, a priority code will allow you to achieve this.
A priority codes can be used to complement the late start and total float.
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Philip,
Agreed.
But than levelling should be done on the project logic, like maximum float,latest
early start date, etc.
Rather than by defining it in coding structure & setting the priority.
And if particular or all resources are to be levelled can be selected in levelling

options itself.
With all this options available, why create separate code?
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Anand,
Please explain the the point of a schedule with no logical links? Should you
attempt to resource level such a schedule, it would schedule the longest
activities with the highest priority first, down to the shortest activities with
the lowest priority last. At the end of the day there will be no sense. You
obviously do such a schedule with constraints?
Also there will be no sense in trying to resource level a schedule with one logical
chain.
The purpose of resource levelling is to minimise the maximum limit of resources,

as this will reduce P’s & G’s. Thus resources levelling is normally used in projects
with multiple logical paths, with differing total float.
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Just one more school of thought
In a resource-driven project without relationships between activities, priority

codes dictate the sequence of leveled activities by controlling the order that P3
levels the
activities. Conversely, in a project that contains only one logical chain of
activities,
priority codes have no effect since there is never a tie between two activities in
parallel chains.
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Steve,
The leveling priority should be set at the activity level, SureTrak does have a
standard field called priority and it is by activity. P3 has a leveling constraint
called Imediate Priority which will force the resource to be assigned on the
scheduled dates (ie can NOT be delayed by the levelling process) and again this
is by activity.
As P3 will not allow you to create a code with a blank value the only options is to
create a 0 value and use either:-
1. Fill Cell
2. Global Change
3. Import/Export
4. ODBC drivers to Excel/Access
5. Ra
or 6. Batch
to change the unassigned priority code to 0.
A filter or organise and fill cell should take a couple of minutes at most and is
less error prone than the others mentioned.
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That is obviously another solution, or you can filter out the activities with blank
priorities, and use the fill function to replace the blanks.
However the export method is quick and can also be used to set up codes int the
first place.
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Could you not populate your code using global change, rather than exporting to
Excel ?
Also, should priority not be a resource code ?. I seem to remember P3 already

had something like that in the resource definitions, or perhaps it was SureTrak.
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Hi Brennan,
As far as I know blanks should be the lowest priority, but it is easy to fix,
export, your activities, ie activity id, and activity codes to a .dbf file, and open
this file in excel and replace all the blanks in the priority file with 9, and then
import it again. You can delete all fields (columns) except activity id (ACT) and
priority, before saving it in excel. Make sure you save it in the .dbf format.
Hope this helps, I am not sure if you are using P3 or P3e.
Regards
Philip
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I have created an activity code called "priority" to tell P3 what to give
resources to first in case of a tie.
The problem i have is that if the priority code is blank it is first priority, then
it prioritises in order (1, 2, 3...)
is there a way i can get "blank" to be lowest priority?
perhaps using a numeric CDI???

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Message
RE: ACTIVITY LIMIT EXCEEDED
hi kris ,
this is due to the memory - "exceptional error" happened due to missing files,
the only remedy is to reinstall ,
any way u fixed the proble,
that’s fine,
cheers!
francis
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Hi guys,
I am neither using a demo version nor a student version. However I did fix the
problem once by reinstalling 3.1. But why does it happen at all.
The max number of activities I have used is 2200.
Kris
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Hi Kris!
The eval/demo copy is limited to 65 activities. About 130 activities if you name
your project APEX.
The full copy can handle up to 100,000 activities (total for master/subprojects).
Best,
Jorge
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You clearly are using either a demo version of P3 (with a limit of 50 activities)
or a student version (with a higher limit of around 100 activities.) A full-priced
copy of P3 will never say that the number of activities is limited. Good luck!
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Hi,
I experienced this message when i used demo version way back ten years ago
using Primavera ver 2.0.
I did not encounter this message using Primavera ver 3.1. Presently, the number
of activities is more than 25K and growing without encountering this message.
Cheers,
Charlie
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Hi kris,
this problem can happen if you are working with programs exceeding 10k
activities,
this can be fixed by uninstalling the program from your pc ,
you have to take out "P3 win" folder as well,go to c drive for finding this folder...
then reinstall the program , go for restart at the end,
your bug will get fixed by this,
thanks,
francis moyalan
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Dear Kris,
i had never experienced that message, but i am working max of 4K to 5K

activities using p3. How many activities you have and when this message appear
to you.
best regards,
ranilo
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Hi guys,
At times there is a message in P3 saying " Activity Limit Exceeded ". Can anyone
tell me what is this.
What is the maximum number of activities we can have in P3.1.
Kris
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Message
RE: wbs on activity bar
By export/import or by RA, fill a log by WBS description, then display the log
against activity bar
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limited success can be achieved using a Custom Data Item, and Global Change to
set the value of your CDI = WBS Title. However the limit for a CDI is 20
characters, so you would have to limit the WBS Title to this.
As an alternative you could export the activity ID to Excel and assign the WBS
Title as an activity log, then upload these values back into P3 (a bit messy!).
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I do not think this may be done.
The bands may be extended over the bar chart area and the WBS description
shown here, but this is not quite the same.
You could produce a WBS activity for each WBS code, make the description the
same as the WBS code and filter on just the WBS activities. Still a bit of
messing around.
Regards
Paul E Harris
www.eh.com.au
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Can somebody tell me how I can show the WBS description on the activity bar?
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Message
RE: Resources on separate projects
Thanks Rodel,
I will try and let you know. thanks.
Rashid
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Hi Rashid,
There are two methods to define your resources and having same results. The
first method is to use the resource shift calendar and the second methods is
create two resources.
"If we have an activity that needs 20 hours of work i.e. a day and a night and
for example a resource such as fitters vary in number during the day and night
shift, 10 in day and 5 at night. How will we model this situation?"
First you need to create a calendar say “2shift calendar” under Enterprise->
Calendar and click Add. Define the working hours - Click modify then select
detail work hours per day. Highlight Mon-Sat and select 6:00 to 23:00 and click
work. Select again 0:00-2:00 and click work. Select 3:00-5:00 and click non
work. Now you have a 20hrs/day calendar Mon-Sat. Assign this calendar to your
task/ activity that requiring shifting.
1st method:
a) Create a resource shift calendar – Select Enterprise-> Resources shifts on
your menu
b) Enter any name say “2-shifts operation” and click modify
c) Click Add and enter the start hour say: 6:00, then click add again and
enter 16:00, then click add again and enter 2:00. You should have 24 hours total
on 3 shifts i.e. 4, 10 & 10. Remember the shift number because you’re going to
used it when defining the resource.
d) Create a resource say i.e. fitter – Select Enterprise-> Resources.
e) Click add icon on the right and Enter Fitter as Resource Id and Fitter as
Resource Name.
f) Click Unit & Prices tab and click shift calendar. Select the new resource
shift calendar created “2-shift operation”
g) Delete the first shift shown on the effective date. (I assume shift 1 = 4
hours)
h) Click shift up to 2 and change 100/day (EQ to 10 fitter per day assuming
this is day shift as define on your resource shift)

i) Click shift up to 3 and change 50/day (EQ to 5 fitter per day assuming this
is nightshift as define on your resource shift)
j) Click Detail tab and change 10/d on your Default Unit/ Time and change
calendar to “2-shift operations”
k) Now assign these resources to your activity and you should have a 15fitter/
d or 150hr/d on your resources through out the duration of your activity.
2nd Method:
Assuming you already define “2shift calendar” attached to your task/ activity.
a) Define two more calendar say: “Day shift” and set the working time mon-
sat 6:00-16:00 and “Night Shift” set working time mon-sat 16:00-2:00.
b) Define two resources say fitter1 & fitter2.
c) On fitter1 set your max units/time by 100/d under unit & prices tab and
change the calendar to “Day shift” and change Default units/ time to 10/d under
Detail tab.
d) On fitter2 set your max units/time by 50/d under unit & prices tab and
change the calendar to “Night shift” and change Default units/ time to 10/d
under Detail tab.
e) Assign both resources to your task/ activity and you should have 100/d &
50/d shown on your resources assignment through out the duration of your
activity.
Both of them having same result but shown differently on your resource
assignment.
Cheers,
Rodel
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Andrew/David
When we talked about fitters working in different shifts, i thought that you
could answer one of my question as well.
"If we have an activity that needs 20 hours of work ie. a day and a night and for
example a resource such as fitters vary in number during the day and night
shift, 10 in day and 5 at night. How will we model this situation." Thanks
Rashid
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VERY IMPORTANT
The Primavera resource hierachy is designed for named user resources so

duplicates are not allowed e.g.
Location1.fitter
Location2.fitter
Is NOT allowed, as you have used "fitter" twice in position 2 of the hierarchy.
SO, you need to call the resources
Loc2-fitter
Loc1-fitter
as only the "Dot" character is recognised as the hierarchy delimiter. The above
two IDs use 11 characters of the 20 allowed in each position.
Have fun!
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Thanks guys
Rashid, The problem we have is the opposite, to your understanding, we cannot

have a central pool of labour as David says we cannot move guys from one site
immediatly.
David, thanks for Clarifying. I’m now thinking of calling the fitters "Fitter-
Programme Number" and maybe even include the revision.
Andrew
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We do this here. Multiple offshore oil platforms where they all have fitters,
and we can hardly hire a fleet of helicopters so that they can all be used
interchangably.
There is no way out of using a different resource ID for each location’s pool of
tradesmen. They ARE seperate resources after all, because they cannot be
shared- I don’t see any problem with this.
All the various resources e.g. Fitter-loc1, Fitter-loc2 share a "role" of Fitter,
and resource codes for location, so an "all fitter" resource report, or manning
levels by location are easy.
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Good one Andrew, so you are trying to use the P5 at a multiple project level and
want to level and report on resource availibility at the company level.
Primavera’s slogan of common reource pool and common WBS, common...just do

not work....at least not at this stage.
I have done such thing in the past and so developed some way arounds. For such
a case, we have very limited options and i am listing them here.
1. If you split a resource into two i.e. for night shift and day shift then you need
to make the activtiy ’resource dependent’ and so have to develop resource
calenders.
2. If you do not split the resource then you have to make two different
activites running parrallel to each other i./e. one saying night shift and the
other saying day shift.
3. The options of shifts is not good to use as the programs needs that the hrs
of all the shifts should total upto 24 hrs. And, this is ussally not the case.
Let me know if there is any other option, it will be a great learning for me as
well. Thanks
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Resources on separate projects
All
We are currently setting up Primavera Version 5, and we need a little advise:-
Scenario:-
We are creating many projects that utilises the same Type of resources, Lets
call them fitters.
These fitters, although the same trade are at different sites, and thus are on
different projects.
The agreed number of fitters on one project may be 15, and on the other may
be 20. Also they may work different shift patterns. i.e. one may have a calendar
of 2 shifts x 10 hours x 7 days and the other site 1 shift x 10 hours x 7 days
Question/Problem:-
If we use the same resource name we have to re-set the number of resources
each time we change projects, for levelling.
Is there any way to set the limit/available resource for a specific project,
Or is it best to have differently named resource name for each project ? i.e.
Site1_Fitter or Site2_Fitter ?
Thanks In anticipation
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Message
RE: Error when adding project to Interproject relationship
From Primavera knowledgebase:-
"Too many projects open. The internal limit of open projects has been
exceeded" message
Version(s): 3.0
Fact: P3 3.0
Problem: "Too many projects open. The internal limit of open projects has been
exceeded" message
Fix:
Make INTRPROJ a Privileged user in Netset.
NOTE: By default this limit is 255 projects in all groups open at any given time
by the Interproject relationship Manager. INTRPROJ must have at least read-
only rights to all projects in the group file, or else this message will occur when
the group file is opened.
HTH
frank_borcherdt@claireheath.com.au
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Hi,
Are you using activity codes?

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Error when adding project to Interproject relationship
Hello all,
Each time I want to add my project to interproject relationship file, I get a

messages reading "The limit of 255 open project groups has been exceeded" but
I only have two projects in there. I’m not too familiar using interproject
relationships. Thanks for any advice/help!!
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Message
RE: How reliable is peak unit values.?
Vinod,
as you entered 16 hours on the last day, MS Project put the all 16 hours at the
same time where the initial 4 hours were, the morning.
click zoom in (the magnifier +) to see the time more in details
if you want to spread the 16 hours during the whole day, enter 8 hours during
the morning and 8 hours in the afternoon; ms project will display a warning
saying the resource is assigned beyond the task limit on the fixed duration
tasks; click OK
the resource graph will show peak unit = 2.
Alexandre
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Hi All,
I was trying to experiment on smaller scale for resource assignments. The steps
involved were ,
1) I created a task with different combination of characteristics like fixed

duration ( effort driven ) , Fixed duration ( with effort duration off ) , fixed
units ( effort driven and effort driven off ) & fixed work.
2) Duration of 44 hrs were assigned to tasks.
3) resouce assigned was 1 unit for each task.
4) in task usage view , last day 4 hours was changed to 16 hours , since on that
day two person ( i hoped ) will work.
5) In final stage , i saw for all the tasks , peak resource assignment in graph on
last day was showing 6 , contrary to what i expected that max it should be 2 ,
since two resources would be sufficient to complete 16 hours of work on last
day.
IS this behaviour normal ?
Thanks,
with regards,
vinod
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P3e - Resources and Durations
Hello all, New Guy here...
Is there a way to try a 2-shift option without changing each activity’s resource
units to 200%?
I want to see how adding a night shift affects the schedule on some earthworks
activities. I have assigned 1 scraper fleet (max units available 200%) to each of
these activities. Unless I change the remaining units/time to 200% manually,
the durations don’t change. Can I do this any easier? I have seen the "Shift
Calendar" within the resource screen, but am unclear how this is used, or if this
is the direction I should head.
Any thoughts?
Thanks,
Dave
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use "what if" project facility....
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For me, im not changing the availability to 200%. because it is for the max limit
of a resource that you can use at the same time.
if you want to have it 2 shifts, maybe it would be better if you check first if
your planning unit is in "hours", then go to the calendar and change it to 2 shifts
by specifying the time of work in the hours area. you just have to make a 2-8hrs
shift. it depends on your no. of hours per shift.
so regardless of your max. availability, your resource will now be forecasted or

distributed in 2 shift calendar format.
your duration however will still be depending on the units per time, because if
your upt is within the limits per time period, then duration will not change, if it
exceeds, then it should change.
and also check your driving resource to make your duration depend on your upt.
i dont know how others do this but this is how i do it. maybe there is still other
way to do it easier and faster.

hope you find this helpfull, good day!!!
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Message
RE: FS (Baseline) >> FF (updating)
Shaju,
Retained logic / progress override options has been discussed recently in the
following post: plz check this.
http://www.planningplanet.com/forum/forum_post.asp?fid=&Cat=7&Top=33781
This will definitely help you out.
Anyway, it all started from to change all FS to FF with consideration to each

activity’s baseline durations?
Cheers,
Raviraj A Bhedase
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Dear Sridhar,
Let us go back to the core of the issue under discussion. I believe in retained
logic option for scheduling, where the relationship is FS-0, the successor will
not finish prior to predecessor finish.
Someone please correct me if I am wrong.
Regards
Shaju Varkey
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Dear Raviraj Bhedase,
i enterly agree with the comments you had made, what i mean to say is the same
to Anoon Iimo, but there is a small interpetion, i am not saying that resources
numbers to be used to be limited ( i mean ristricted), but instead of that u have
think the no.of resouces to be used to complete the activity in that particular
duration depending on the productivy and the workable space avaliable, if they
are ristricting, may be you to brake the activity or chose the alternativy
method of implementing your plan, for which we have discuss with the
consturction team(dept.,)and other project team members.

hello Anoon Iimos,
sorry no it is not my point of concern, if i realied you arrongantly pls forgive me,
i just gave my view what i though, i don’t mean that u r some thing what u have
mentioned, if i had ever such kind of words unknowing or knowingly pls for give
hai to all,
i just discussing what i know ,just like throughing a ball and keep the ball
rollwing so that by this kind of dissuctions i am empower my knowledge, i am not
if i wright or wrrong , so i request you all to correct me if i am wrrong and
advice me what is wright
thank’s
Sridhar
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Dear Ponnaganti,
Yes i also believe that sometimes there are contractual restrictions on the
durations of major activities (meaning group of activities), but for specific
activities (i mean task), then i would rather suggest that you reckon it in terms
of productivity rates.
did i sound like stupid and arrogant? (sorry, but i’m really is!)
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hi sridhar,
Many specifications require activities to be defined with durations less than a

set number.
The intent of this requirement is to allow for better monitoring and control of
the work described by the activity.
Typically, the reviewer is allowed to wave this requirement in the case of

Hammocks or deliveries, etc.
Working from consultant side, we are quite aware of LONG TASK DURATIONS
(Case "Hours": Odd = 40, Case "Days": Odd 20, Case "Weeks": Odd = 10, Case
"Months": odd = 4.)
But, please don’t apply this test to resources or summaries.
Cheers,

Raviraj
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Dear Anoon Iimos
what i mean to say is that if in the contract clause there is Restriction on the
duration then u do??
so what i mean to say is then u have break down the activity furter.
ofcourse what u said about Produactivity is the main factor( the number of
resourses) the get the duration of the activity
this is my view
if iam wrrong pls excuse me and please through your views on me
thankyou
Sridhar
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you can never put a limit on the durations of activities, it will be dependent on
the resource productivity rates. Unless you’re just putting Durations by Guess!
(which is mostly done i guess!)
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i completly agree with Bijaya Bajracharya.
i would like say one that there should be a limit on the duration of the activites
( min. & Max.) otherwise while updating activites (mostly construction activites)
it would give a wag concept on the situation on the project
if iam wrrong pls suggest me
thankyou
P.Sridhar
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My suggestion is to replace FS relationship in such situation by SS and FF

relationships. And this is real representation of situation as well. B cannot start
until A has started. And B cannot finish until A has finished.
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i suggest that you break your activities into bits and pieces if you’re using FS
relationships to be realistic. Pre-commissioning of a certain activity shall never
start until its predecessor activity is completed. You might create a very long
schedule but that’s it. You got no choice if you wanted to be realistic.
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RE: Primavera -Resource constrained schedule
primavera can’t identify the excess qty on its own, but you can assign the 2.5km
to a custom data items(user defined variable) and try to summarize the BQ of
the 3 related activities and then you can find variation between the two using
global change or by anyother simple method.
by the bye? where is the attached file? you can’t attach anything to this
forum?. if you want to get clarify anything send the file to plannerdaya@yahoo.
com and inform me via private message about the file.
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Dear fellow members,
We are doing certain Turnkey projects.
One of the serious issues I am facing is to produce a resource driven schedule.
2 days ago my manager asked me to make a resource driven schedule for Power
Cable laying works in which Kilometers of Cable will be laid in specially arranged
trenches.
My question is,
I have a few activities called cable laying. One of the key predecessor activities
is Cable Delivery from a foreign country.
Let the activities as below,
Activities Duration Budg.Qty
1.Cable Delivery Lot-1 1 day 2.5Km

2.Cable Laying -1 5 0.9 Km FS-1
3.Cable Laying-2 5 0.9 Km FS-2,1
4.Cable Laying -3 5 0.9 Km FS 3,1
I need to assign the Resource called “Cable-Lot 1” to the first activity (No.1) as
driving with a Budgeted Qty of 2.5 KM. What should be the normal and
maximum limit in the resource definition?
Please guide me, How can I use the same resource for the following 3 activities.
More precisely, I have already assigned the resource to the first activity with B.

Q. I want to use the 2.5 KM Cable for the following 3 activities with BQ of 0.9
Kms each.
How can I assign the same resource to these activities as driving?. How will the
primavera identify the total 2.5 KM cables are for the following 3 activities?
Because you can see, the total estimated qty for 3 cable laying activities is 2.7
KM.How will the primavera identify the need of excess qty in order to schedule
the 3rd activity.?
With this data how can I make a sample resource driven schedule with proper
resource assignment?
I hope you understand my question. Please find attached the sample file which I
made in primavera.I was getting difficulty doing the resource assignment
including inputting the budgeted quantities.P3 was not accepting the values.when
I tried to schedule it, activity durations became zero for one or two activities.
Kindly kelp me.
Many thanks
Renju
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RE: Protect Activities In Primavera
When you say that you were unable to ’alter the civil activities’, I now assume
that you mean to alter the activity durations and not some other activity
feature. They may be resource-controlled durations defined by daily use and
limit. Is this the case?
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I am sorry about the insufficeint information part.
The program i am working on is single no sub projects involved. I just set about
slotting the MEP activties in between the already exinting civil ones. Hope this
info helps you.
Thanks for ur wishes..... I will try the same and get back to you.
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When you need help, you really should try to tell us everything about your setup.
I am assuming that you are running the Master Schedule and that the Civil
portion of your schedule is contained in a subproject. The problem is probably
that they did not strip out the ownership protections of the schedule before
exporting it to you. You are being allowed read privilege but not write privilege.
Run C:\P3Win\P3PROGS\P3NET.EXE (password=netset) and change the User

Privileges to allow you access to the schedule. Good luck!
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Hi this is my first post here. Some time back i encountered a block in Primavera
3.1, i was working on inserting MEP activities into the exsiting pgm of the main
contractor......while a ’What -If’ analysis i was trying a series of permutations
and combinations but found that I was unable to alter the civil activities (done
by the main contractor) but I was able to alter the MEP activities (done by me)
in the program. I was initially working from a Pen drive so copied it on to the
HDD but the problem persisted also tried changing access rights of the folder
bu to no avail......can anyone here help me out?
Regards,

Vijay
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RE: Large Program / Multiple Schedules
Shouldn’t Primavera have a better equivalent to 3.1 by the time 64bit

processors are the norm? If we can’t transfer a schedule in 3.1 to whatever
version they’re up to then, we’d at least be able to export all the data and
import to the new version. The real work would be rebuilding the layouts, filters,
etc... such as the transfer between Suretrak and P3.
Thanks a ton for everyone’s thoughts and insight on this matter. At the moment
I’m working on some PM and scheduling issues for another part of this project,
but I should be back to this issue again tomorrow. I’m building "mini" versions of
all the schedules, then roleplaying all the contractors & designers using
Suretrak, P3 and hopefully a newer version of P3, such as e or e&c if some of my
buddies would return emails. I hope to confirm that all the schedules can be
checked in/out with all these different versions, and if not, how they can be
updated by other members of the team.
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Dear Kevin/Paul,
Thanks for sharing your information.
Regards
Daya
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Dayanidhi Dhandapany
You may find the following thread interesting as it identifies all of the features
that will not be supported by 64 bit Win XP. (DOS is history)
http://www.microsoft.com/resources/documentation/Windows/XP/all/reskit/
en-us/Default.asp?url=/resources/documentation/Windows/XP/all/reskit/en-us/
prka_fea_ejfy.asp
Some quite suprising features will not be supported. Looks like all work and no
play to me.
Hope you find it of interest
Paul
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For a 15 year program, 1B$, you should look elsewere, not Primavera.
Consider ARTEMIS:
*on the market longer than P3 probably over 20 years, Artemis is an established
Enterprise Software, just in case you need a huge resource pool by named
resources, to complicate things.
*more powerfull than P3 - I understand with more advanced functions, including
Monte Carlo, time-cost trade-off, true job costing, and others.
*Primavera Contractor is limited to 750 activities, you run the risk of running
short with it. It is not a substitute to Suretrak. Is not an established product.
*P3e/c is no good, dare you to try it before making your mind. I consider it still
a Beta Test you pay for. For over two years we have been running P3 and P3e
side by side, P3 is a good product, P3e is not.
*we will continue using P3 until not supported by the windows operating system.
If by then P3e is no longer a Beta Product and the 750 activities limit on
Primavera Cotractor is raised to Suretrak limit then we might consider P3e an
option if Primavera P3e is still on the market.
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Unfortunately I don’t know enough about computers to know why 16 Bit
applications might be a problem with 64 bit processors. However there is info at
http://www.devx.com/amd/Article/20342 which amongst other stuff says that
"You can’t run applications that use a 16-bit installer."
Other info is available at

http://encyclopedia.thefreedictionary.com/16-bit%20application
http://encyclopedia.thefreedictionary.com/64-bit
Was also talking briefly to somebody who has just returned from the User
Conference in New Orleans, and Primavera apparently have said that P3 will not
be supported on 64 bit operating systems when they are released.
Hopefully somebody else might be able to shine some more light on this. I will
post more info if I find it.
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Dear Kevin,
Could you please tell me why 16 bit applications can’t run on 64 bit processor,
while 32 bit can?.
Thanks in advance,
Regards
Daya
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This might be a little off topic, but when you say
"I just want to ensure this schedule is "future proofed" where over the course
of 10-15 years..."
you may need to keep in mind the hardware you are using. P3 is 16 bit software
and as I understand it will not work with 64 bit processors. In a few years when
64 bit processors become the norm you might run into some trouble if somebody
wants to upgrade your server to the latest and greatest.
Suretrak on the other hand is 32 bit software and would be OK with a 64 bit
processor.
Good luck.
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This is a very interesting post and I’m so interested knowing about this thats
why I made this post to keep me alarm everytime.
More Power
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You cad ’cure’ your file-growing problem by running the utility included with P3
called, PFXW.EXE. This program repairs broken files and also compresses them.
Run this utility as often as you like. The help screen in the program will tell you
more about it.
Good luck!
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Just need to maintain the discipline.
However I am reminded that using this method there was one of the P3 files
(possibly stw) appeared to enlarge with each successive re-attachment.
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RE: Resource Requirement in P3
Q1. Time duration cannot reduce. Only one excavator, complete the activities
one by one. Duration of each activity will depends on the production rate.
Q2. If in resource library, stated the upper limit of excavator is 2, then do a
schedule and level to the network, over duration may cut down since 2 activities
are in progress "parallel"
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I am basically planning for Road Project. In the project we have Excavation in
Hard Rock, Soft Rock and etc. In P3 I have defined the Resource for the
project and assigned them to each activity.
Considering a particular cse where after assigning ONE EXCAVATOR

simultaneously to two activities (Exc. for Hard Rock & Exc. for Soft Rock) I got
some finish dates. Now my querries are
Q1. If I want to reduce the duration of the completion of above activities How
should I?
Q2. If I were to increase the resource how should I go for and bring about the
optimal use of it?
May pleas suggest?

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Message
RE: Effective Project Manager (PM)
Chris,
That is brilliant.
Cheers,
Charlie
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Charlie,
To a certain extent it doesn’t matter who is doing the communicating. At a

minimum, for communication to be effective it has to be a two-way process, for
example between project manager and planner. It doesn’t mean that one of
them talks and that’s that, there has to be a response to the information which
either indicates that the information is understood, or a query requesting
clarification of the information.
One of the most important points about any communication is ensuring that it is
understood. It is therefore up to the project manager to ensure that the
planner understands what he/she wants and needs in order to do the job
properly. It is up to the planner to ensure that the project manager
understands that information and the way in which it is presented, when it is
produced.
As Jerry Madden points out "Cooperative efforts require good communications

and early warning systems". The way I see this happening is that there must be
communication routes between all the people involved with the project, not just
to ensure that information is communicated and understood, but so that notice
of impending problems can reach the right people quickly.
Sorry if I’ve rabbited on a bit, but I hope that that is a bit clearer now.
Chris Oggham
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Chris / Clive,
The thread is effective project manager.
So who is doing the communication, the planner or the project manager.
if the planner can do effective communication, then, what effective

communication the project manager will do. or???
if the planner can do effective communication, then, there is no need for the
project manager to repeat what the planner communicated.
What do you think.
Cheers,
Charlie
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Hi Clive,
I don’t think you’ve missed anything, Jerry Madden the NASA project
management guru certainly had thoughts about the importance of
communication. As you know one of the rules he postulated starts off
"Cooperative efforts require good communications and early warning systems".
He didn’t mean just talking but any sort of communication. If we take a planner;
that planner can produce the most superbly detailed schedule, with all the
information imaginable on it. But if the project manager doesn’t understand it,
then communication is not happening. This means that all the work the planner
put in is wasted and the schedule itself is as much use as the proverbial
chocolate teapot.
So clarity of communication is vital if the planner is to stand a chance of doing

the job properly.
Chris Oggham
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Charlie
Having reread the communication section I reinfoces I believe my opinion that:
"The greatest tool a planner can pocess is clarity of communication"
Still have I missed something here Charlie?????????

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Clive,
Please read Chris attachment. There is a topic regarding communication, your

favourite topic.
Please let us know if you change your view about communications.
Cheers
Charlie
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Clive,
I’m still reading the rest.
I did find this stimulating.
Some phrase "Rule 49 Morale of the contractor’s personnel is important to a

government manager (consultant project manager in private project)
rule 52: my interpretation hire the best so that the contractors counterpart
will also be the best. Hire the best planning engineer and the contractor will also
hire the best planning engineer. Now I know why some project planning were a
failure.
rule 53"... the ground rule is never change a contractor’s plans unless they ar
flawed or too costly. ..."
Cheers,
Charlie
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One imagines Charlie that those that sent men to the moon new a thing about
managing projects especially as their boss said he wanted to land on the moon
very quickly at around the time you were born and I watched it happen in 1968 a
matter of 6 years later I think however I may be wrong. As to planning I believe
it is the back of the fag packet plans based on a high level of experience that
set the project tone initially, not the 10,000 I got a bigger one than your sort
of programme. You may think thats what they are reffering to as to the seeds
of a problem I do not as, I do, and always have believed the greatest tool a
planner can pocess is clarity in communication.
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Hi Chris,
I thank you for sharing what you read.
Number 1 deal with Project Managers, the main topic here.
But,,
I also wanted to let PP know that number 2 rule 15 deals with planning
"THE SEEDS OF PROBLEMS ARE LAID DOWN EARLY. INITIAL PLANNING

IS THE MOST VITAL PART OF A PROJECT. ..."
Chris it is brilliant.
I will continue to read the rest...
Cheers,
Charlie
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Clive,
I’ve found the same thing, so did Jerry Madden of NASA. So much so that he
wrote a rule about it:
"Vicious, despicable, or thoroughly disliked persons, gentlemen, and ladies can be

project managers. Lost souls, procrastinators, and wishy-washies cannot."
Chris Oggham
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RE: Nominated Subcontract
Hi Richard,
Lead Consultant has put condition to limit the percentage of liquidated damages
and penalties to 10 % for nominated subcontractor. Hence, we rejected the
consultants conditions with those points as our reasons for the rejection, the
limit of which might go above the 10% of nominated subcontract.
Moreover, in case if the consultant persist with his comments, can his
instruction or comments be utilized to indemnify the main contractor for any
losses or damages related to the NSC, in the event of penalty imposed on Main
contractor.
Irfan
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Dear Irfan
A Happy New Year to you too.
The letter seems very good as far as it goes. What do you hope to gain from it?
The conditions you quote are very similar if not exactly the same as I would
expect in a domestic sub-contract. It would seem therefore that the
correspondence should be with the Nominated Sub-Contractor, rather than the
lead consultant. If addressed to the lead consultant he will merely agree with
you, and suggest you take it up with the NSC, since he will have drafted the
Terms and Conditions to keep the client harmless, and put the liability with the
Main Contractor.
I suggest you use this letter, add at the end the details you have of the delays,
disruptions and costs you have incurred as a result of the NSC’s failures under
the sub-contract and inform him that you intend to withold these costs from his
payments forthwith.
Always you will find the problem is whether the NSC has sufficient financial
stability to be able to survive the contracharging of these costs. If he hasn’t
then the costs will remain with the Main Contractor, and you will be unable to
recover them from the Client.
The management of this risk at the time the Main Contractor is letting the
NSC, and ensuring that Performance Bonds / Parent Company Guarantees etc

are in place to limit your risk, are fundamental to the process.

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Hi Friends,
Happy new year,
Well as of current, I have a letter drafted by me to a lead consultant and i want

views from your side.
1. The nominated subcontractor is bound by Main Contractor’s conditions of

contract, which makes them liable to bear all the damages and/or risks
associated and as beared by Main Contractor for his scope of works.
2. Moreover, nomination of any P.S. contractor is based on the condition that
during the process of discharging his responsibilities, they save harmless and
indemnify the Main Contractor from all claims, proceedings, damage, costs,
charges and expenses from or in connection with any failure to perform his
obligations and his liabilities within clause 59.2.a of the conditions of contract.
3. Similarly, clause 59.2.b states that they will save harmless and indemnify the
contractor from and against the negligence by themselves, their agents,
workmen and servants and from any misuse by him or them of any temporary
works provided by the contract.
4. Nominated Subcontractor is also liable for any damage to permanent or
temporary work from his side while carrying out his obligations as may be
claimed by other subcontractors and/or as determined by the Main Contractor.
Regards,:)
Irfan
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Irfan,
At the time of tender, the Client / Project manager will have issued a format
for the ’Conditions of Sub-Contract’ which the Main Contractor will have
accepted to be used for all Nominated Sub-contracts. This Conditions of Sub-
Contract’ will be inline with the Main Contractor’s Conditions. Irrespective of
the type of contract (lumpsum, remeasureable, etc.), it is imperative that the
sub-contractor gives a breakdown of the items in the contract; without which
the sub-contractor cannot base any claim - time or cost!!
The answer to your other questions -

1. Ask your nominated sub-contractor to raise claim to YOU - The Main

Contractor. Evaluate it, add your %s and forward it to the Client / Project
Manager.
2. You can claim damages for reduction in scope if the reduction is beyond some
% (check with your contracts or estimating departments).
3. Make your claims SEPERATELY.
4. Yes, you are responsible to the performance of the sub-contractor
(nominated or otherwise). But, you are not obliged to accept the nomination if
you feel that the nominated sub-contractor is not performing to the
expectations of the contract. You can formally have the nomination terminated
if you wish to, but, you will have to substantiate heavily for this. This can screw-
up a lot of things, especially business relationships!! I’d suggest you handle this
more diplomatically instead.
Cheers
Vishwas
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Irfan
Under most common forms of contract, once you have had discussions with a
nominated sub-contractor and awarded him a sub-contract, he becomes your
domestic sub-contractor and you as the main contractor are responsible for his
delays.
The client organisation will probably respond to any claims fo EOT that they
were merely helping you out by instructing you to employ another contractor,
but the risk remains with you.
I wonder whether the first nominated sub-contractor is well-founded enough to
take your counter claim for a 4 month delay, assuming it relates to activities on
or near the critical path?
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Hi Friends,
For a PS item, one subcontractor is nominated for 3 items altogether in

lumpsum rate without any breakups. After nomination, the same subcontractor
refuses to forward any break up stating that this being our lumpsum rate, we
have not considered any breakup. After delay in item no. 1 for 4 months, client/
consultant nominate other subcontractor for item no. 2, without clarifying if the
contract value to be deducted from the first one or not. It is only specified
that it is removed from the scope of first one and transferred to the scope of
other. Now how can the claim be forwarded. I believe there more than a couple
of ways,
1. EOT + time claim directly to client / consultant for delay in nomination.

2. Damages to the first subcontractor, as after nomination he is a domestic

subcontractor.
3. Or is it that the claim no. 1 to the client/consultant is inclusive of the one of
claim no. 2.
4. Is there any liability on the main contractor as being responsible for the
performance of his subcontractor.( even when a notice is forwarded by the main
contractor to the client/consultant for the inefficiency of the 1st nominated
subcontractot)
Awaiting good response for this query.
:) Irfan
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Vishwas
If Irfan is correct about the form of contract and the responsibilities under
the contract, then I would return the invoice to the LDC respectfully suggesting
that the account should have been sent to the client, not the contractor, and
suggesting that perhaps one of the LDC’s clerks has mis-sent the account.
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Hi Friends,
Lead consultant or Engineer is appointed by the Employer, to provide the Lead

design or intents for all the phase of works including the specialized items and
his scope of works included review of all the designs, supervision of works and
certification of the drawings and activities completed. Review of the design is
scope of his work for which he is already being paid by the Employer. Hence
such situation cannot be arrived in which a lead consultant is charging the main
contractor alias the subcontractor for design checks and reviews. If it is such
then for what is he being paid by the Employer?
:] Irfan
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Vishwas,
Richards got it spot on.
As for payment, you need to sort out exactly who was responsible for what - by
which I mean:
Provision of slab - was this in your scope of works (I guess it was as you have to
build the building!)
Design of slab - is there anything else other than that stated on the drawing in
your documents, it would surprise me if there wasn’t. If the LDC is responsible
for the design then why did the sub contractor design it? Someone must have
agreed with the sub contractor for him to take on the design (even if it is usual
practice) - was this the LDC, in which case the sub contractor may actually have
created a seperate contract with the LDC for the design which is nothing to do
with you.
Or was it the case that everyone assumed that the sub contractor would do the
design, as usual, the LDC would check it, as usual, without thinking about who
was actualy responsible and who should be instructing who to do what. Not an
uncommon situation!
Another thought, is the fee for checking chargable by you to the

subcontractor, ie, the LDC is using the contractual chain to get a bill paid, ie
they charge you and you charge the subcontractor.
There’s a few permutations that could be at work here and it all hangs on who
was responsible for the design in the first place.
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Vishwas
Now that I’ve got Monday out of my system, to answer the questions you pose:
1)Andrew has answered accurately
2)As the main contractor, you can always proceed at your own risk without
paying for checking or submitting the design, this will provoke an argument no
doubt but as long as you are confident in your sub-contractor it is a perfectly
permissible course of action.
3)The risk is if your sub-contractor makes a mistake (or several) you will be
faced with a challenging problem of proving the building is satisfactory, or
rectifying the defects while trying to finish off the building. However you would
still have this problem if the LDC checked the calculations, as there will
inevitably be a clause in the contract absolving the checker of any

responsibility. You would probably get an earlier warning if the checker picked it
up is all the benefit you would get.
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RE: P3e Histogram
Vladimir
I fully understand, however it is very hard to tell the executive that yes we are
using a new software, and yes there is no existing resource to drive it(but we
will learn it). My preference is to use a tool can do everything. I am ready to
venture, however, for established business it is very hard to sell it and built up
the case. Sometime good product need time to penatrate the market. To do
that you need publicity, and promotion.
Good Luck!
Cheers
Alex
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Alex,
for an experienced planner a problem of learning new software product is a
small one. Especially when this software solves most problems that were met
earlier. But let’s discuss it at other forum.
There is A LOT of functions that P3e is unable to achieve. You paid attention to
a small one and your choice was a surprise to me. Let’s wait if Primavera will
develop this function. It is not easy.
In this forum I just wanted to warn P3e users that P3e report on the number of
resource units of some type that are required at any moment may be erroneous
if you use part time resource assignments and there are more than one resource
unit of this type.
The results of resource leveling may be wrong also.
The same problem exist in MS Project.
And I am certainly interested in your solution for automatic resource

assignments based on the necessary skills.
But the question was about quantity reports and not about skill scheduling.
Regards,
Vladimir
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Vladimir
My problem selling Spider Project to the executives is availiability to planning

resource who can drive it and support it. Anyway back to the original question.
The only function that P3e unable to achieve is automatic assignement of

resource base on availiable of role. We did discuss that in Sydney and I have
found solution overcome that. As we speak I know that Primavera is develop a
function to satisfy our demand.
Therefore, my conlcusion is that P3e can fit both cases whether you want to
plan in detail or top level and display it with ease.
Anyone who is interested how to overcome Resource and Role let me know
cheers
Alex
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Alex,
You wrote that "What you can only get is the overall utilisation of the resource"
- for manhours but not for quantities!
In many large projects with thousamds of resources it is not practical and
necessary to assign unique names for each resource unit. It is not necessary to
know the name of each construction worker.
In this case there is a need to know the total number of resources of each type
required at different moments.
If you assign individual resource names then you will need to use skill scheduling
that we discussed in Sydney. P3e cannot do it also.
By the way, did you try it in Spider Project?
Regards,
Vladimir
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RE: P3e Histogram
Vladimir
hmmm... I can see where you are coming from. If you going to plan one type of
resource than yes, it is not possible to distingish 50% load to 100% load
individually. What you can only get is the overall utilisation of the resource. The
only way you can get the individual resource is to use named resource (Role and
Resource) to identify each resource with their role.
The is what I call resource planning in the planning field. At present P3e
functionality is very limited in the resource planning area especially in the
AutoAssignment. It can achieve some degree of resource planning only.
HTH
ALex
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If you plan individual resources then everything is OK. If you have 10 workers
(resource - worker, total number of units is 10) then codes will not help. These
workers can be used with the different workload on different works
simultaneously. It is not easy to understand what number is used at any moment
from the information on total work hours/days.
I did not understand how to assign two units with 50% workload and distinguish
this assignment from assignment of one unit with 100% workload.
Cheers
Vladimir
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Vladimir
yes what you do is use resource code and display them in different color.
In addition, sometime I use the custom display options to display % of

utilisation by dividing it to the total unit availiable.
Cheers
Alex

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Alex,
do you know the way to distinguish between two resource units assigned with
50% workload and one resource unit assigned with 100% workload?
Best Regards,
Vladimir
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Mario
to display a histogram in P3e is rather simple as long as you have loaded your
resource correctly. I am happy to post a S-Curve + Histogram P3e layout in here
if everyone is want to C it.
PM me with your e-mail I can send you a simple copy of a S-Curve and Histogram
Alex
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Mario,
P3e like MSP works with resource hours and does not work with labor resource
quantities. If resources are not 100% loaded on activities then you can receive
wrong resource constrained schedules.
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RE: Resources Usage
Here is agood way to display resource limits for labour:
Suppose you have a workforce of 100 (because I hate maths)

If your standard work day is ten hours then your normal limit would be 100 but
if your site agreement allows you to work extended hours, say up to 12 hours
per day, then your max usage would be 120.
This way you can show where you need to either work extended hours, find
additional resources or use up some float to smooth the work.
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hello
as you posted in Primavera Project Planner; i suppose you meant P3 not P5,
otherwise try to post in primavera entreprise.
- first go to data, ressources and fill all the necessary ressources for your
project; be sure to fill the two fields normal and Max usage. for example if you
have only 10 trucks and the maximum u can hire is 15 ( i suppose your working
unit is par day) then you fill Normal as 10 and max as 15
- then assign the ressources to your activity and all the required steps to make
a schedule.
- then View ressources tables you will see the ressources usage and the
overallocuated ressources in red.
- or if you want a graphical presentation go to view ressources profil , display

and check draw limits and Emphasize overload with with color.
anyway you have to see the manuel for more details.
friendly
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How can I look at the resource usage in P5? What I want to do is assign
required resources to the activities. Then look at my available resources and
figure out where do I need more then what I have?

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RE: Diffrence B/N P5 and P6
Hi..Nice Man
Thanks for your valuable advise.
I did ....wbs engineering.Procurement, Construction and com.
i got a list of activity from PM
i hope i will be perform well.
Again Advise me in deatil what is resources and how it will work in programme...
and how to set up them...
Thanks in Advance...
Keep well.
Shazia
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Hi Shazia
If you’ll carefully read through PP, you’ll find many hints. Most important will be,
to ask your senior colleagues, because every company has its own style.
Basically an epc-schedule will contain Depending on project:
- Milestones
- Overhead activities
- Engineering
+ Basic
+ Detail
- Procurement
+ Inquiry

+ Evaluation / purchase order / admin

+ Manufacturing / Tests / Expediting
+ Shipment / Customs
- Site: Mobil. / Demobil.
- Construction
+ Civil
+ ... depending on project
- Commissioning / start-up
- Warranty
The coding will depend on needs for reporting
By:
- Phase
- Equipment
- Subcontractor
- Discipline
- Company’s standard
This was just a basic example which will vary by project
Regards
Dieter
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Hey, Dueter.
Nice to see your advise.

i am fresh for planning / scheduling
Could plz advise me how to set a epc schedule in P5
what are the steps...
Have a nice day

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Hi Shazia
Primavera is delivered as a set of 4 cd. The third one is the documentation cd.
There you can find the refManual as a pdf. The P5 manual would work with P6 as
well.
By the way: This is the category for P3, your question relates to Primavera
Enterprise/P3e/P4..
Regards
Dieter
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Hello Dieter
Thanks so much for your response.
could you plz send me a soft copy of manual(P6) if you do have.
I am just start to play with P5 ..i am new for p5..
anyway again thanks
Shazia
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Hi Shazia
P6 is the new release of P5, so no need to join a training for P6 if you are
acquainted to P5. Training in P6 only would be useful, if the P5 training was of
poor quality and a good location for P6-training.
If you’ll open Help in P6, there is a chapter "what’s new in P6". For me the major
improvements have been:
- Better performance of some database-related actions
- Resource allocation
- Define a limit for role allocation
- XML-format
- Curtains are related to a layout.
But there are more.
Regards
Dieter
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Dear All
Would advise me what is the diffrence between p5 & P6
I am new for Planning And schedulling i got a in house training for p5 now i want
to have an full training for p6.
Thanks in advance.
Shazia

Message
RE: SOS-Import from P3ec to P3
The P5 Help file has this to say about exporting WBS’s to P3,
The Project Management module supports a maximum of 25 levels with an

unlimited number of characters. P3 3.x supports 20 WBS levels with a limit of
48 characters. The Project Management module will export as many levels as
possible until the limit of 48 characters or 20 levels is reached.
I hope that this helps. Good luck!

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Hi!
I have made a program without loading resources in P3ec ver. 5.
When I import it in P3 only 1 level of WBS is imported.I have tried several
times.There are 4 levels of WBS in the actual program.
Kindly suggest where I am going wrong??
Thanks
Suraj
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Message
RE: Constraints
Here’s a related discussion:
http://www.planningplanet.com/forum/forum_post.asp?fid=1&Cat=2&Top=9096
Bernard Ertl
eTaskMaker Project Planning Software
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Thanks Guys for ur time
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I ONLY use two types of date constraints, the "Early Start" (which works as a
start-no-earlier) and "Late Finish" (which works as a finish-no-)later.
1) These do not break the CPM rules

2) The more types of constraint you use, the harder it is to follow the schedule
3) Any type of real-world constraint can be modelled using one or both of these.
The Expected Finish constaint is a DURATION, NOT a date constraint. It has a

"set it and forget it" functionality in recalculating remaining duration
automatically as the data date moves which can be very dangerous to those of
us who believ every actoivity should be measured each progress reporting cycle.
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Mandatory finish constraints do not consider CPM requirements. They force the
activity to occur at that time, even if its predecessors are not finished. The
activity cannot occur any earlier and cannot occur any later, even if it would be
advantageous to do so. I always recommend that people do not use this logic-
override constraint.
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RE: Constraints
Mandatory finish constraint, or expected finish constraint or early finish

constraint
My practice; -
Mandatory finish constraint - Seldom to use since the calculated float will be
zero by this constraint, float of successor activities are affected and the
scheduled picture may misleading by the "amount of affected float"
Expected Finish Constraint - If I cannot work out the duration of the activity
by resource and quantity, this constraint will be used. Both quantity and
resource are in flexibilty and hardly to set limit or forecast
Early Finish Constraint - This depend the programme structure, case depends on
using Early/Late constraints. Anyway, all contract listed conditions like
milestone, key date, handover dates, etc, they are constrained by this category
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Hi Guys,
What is the difference if u apply Mandatory finish constraint, or expected
finish constraint or early finish constraint
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RE: Sure track resource profile
if i understand the question right i suggest dividing the activity into parts
where you use the crane and others where you don’t . use split opions of
primavera , that should sort out the dilemma. use the crane as resouce. as for
the excavated dirt you should also assign the excavator as a resource and use
original quantaty as the amount of dirt you have to excavate. other than that up
date regularly with the amount of cubic meters as you see fit. in primavera that
is very feasable.
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Wasi
I’m going to assume that it works the same as in P3 (long time since I used
Suretrac)
1+2+3; P3 stores resource quantities ("Budgeted qty") as an absolute value for

the activity, rather than a qty per time period. Thus, if your crane will be 100%
occupied for the whole of the activity length then the budgeted qty you need to
enter is the same as the duration of the activity. A short cut is to enter "1" in
the "Units per time period" box, which will then calcualte the overall value for
the activity. Sadly, if you change the duration of the activity, P3 will not update
the budgeted qty figuring that the crane is still needed at 100% but will use the
absolute value and recalculate the qty per time period instead. This is a pain but
such is life and it is what you would want it to do most of the tim, it’s just a
shame that you can’t check a "duration driven" box in the resource window.
4; you can filter to show only the activities with the resource on that you want
to see. However, if you have more than one ersource on an activity, the other
resource will show up aswell. On the resource curve at the bottom, you can
specify that you only want to see a specific resource (or rang of resources)
5; erm. no, I don’t think so (assuming I understand your Q) P3 sees a resource

as a resource. You can apply cost codes, which would be another way of splitting
them up.
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Sure track resource profile
Hi all, A few silly questions intended towards users of Suretrak. I am a bit new
to Suretrak and have been trying to load resources mainly equipment on tasks
not to define durations but so i could take out an equipment profile ’programme’
for the project. Not quite sure if i am doing it correctly.
1- I defined a ’crane’ as a resource with a limit of 1 for the project and set as
’non’ driving
2- Clicked on relevant task - details - resources and added the crane from the
list. Changed ’budgeted qty=1’ and ’to complete=1’ as they had changed according
to the duration already set. The unit/hr changes to ’0.01’
3- Now when i take out the resource profile it shows columns at 0.01 peak
constant through out the period crane is being used. Should it not show ’1’ no.
crane?
4- Is there any way of taking a gantt chart of resources out as can be done in
Power Project?
5- Can quantities to complete (eq. cub-m of excavation) and equipment to do the
work (eg. 1 no. excavator) be defined seperately in Suretrak?
Thanks
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Message
RE: RE:
You can wait if Microsoft will do something you need or not, you can use Spider
Project and get all you want now. It is your choice. You can easily export your
results to MS Project if it is necessary.
Best Regards,
Vladimir
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Dear ALL:
I think so ,Alex.i my self send many emails about this function for microsoft but
they are too busy to answer me.
ANY WAY IT IS BETTER WE TRY MORE AND MORE AGAIN.
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Dear All,
I think what we discuss in here is very good if Primavera and Microsoft

developer see this. If P3e/c ... and MSP do have the role and automatic
assignment function, I will personally find it very very useful.
Alex
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Bernard, you are right - finding a precise optimum is impossible in a reasonable
time. It does not mean that you should not try to optimize resource-constrained
project schedule and to receive the results that are pretty close to the optimal
solution. If you will try resource constrained scheduling in Spider Project you
will find that the resource-constrained schedules produced by this package are
usually much shorter that the schedules produced for the same projects by
other PM software. It happens because its developers did not decide that it
does not make sense to try to improve project schedules just because they
could not guarantee that the results are optimal. Skill scheduling makes the task
even harder, as other advanced options like variable resource assignments, shift
simulation, etc. But if these tasks are hard for the PM software then they are
even harder for people who do not think with the computer speed.
Try Spider Project and you will see that the task is hard but not impossible - it

was solved in 1993 when the first version of Spider Project was launched to the
market.
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Yes, I see it now. Thanks. The roles can offer a logical equivalent of the specific
implementation that was requested. But, as I mentioned before, this further
complicates the resource leveling algorithm:
Resource constrained scheduling represents a considerable challenge and
source of frustration to researchers in mathematics and operations
research. While algorithms for optimal solution of the resource
constrained problem exist, they are generally too computationally
expensive to be practical for all but small networks (of less than about
100 nodes). [5] The difficulty of the resource constrained project
scheduling problem arises from the combinatorial explosion of different
resource assignments which can be made and the fact that the decision
variables are integer values representing all-or-nothing assignments of a
particular resource to a particular activity. In contrast, simple critical
path scheduling deals with continuous time variables. Construction
projects typically involve many activities, so optimal solution techniques
for resource allocation are not practical.
Resource Oriented Scheduling
Bernard Ertl
InterPlan Systems - eTaskMaker Project Planning Software
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Bernard,
if there is a need to assign two roles then you have no choice but to use both. I
understand that one resource or another can do all the work. This is what can
be called role or skill. Both can play the necessary role and have necessary skills.
Which one to use depends on their availability, productivity, cost and project
manager preferences.
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RE: RE:
The current discussion of roles is not what I understood as the question from
the original post. It was my understanding that km m wished to be able to assign
two different resources (or two different roles) and have the software choose
one or the other.
This is a bit different than assigning a single role and allowing the software to
choose a specific resource/person from within that role’s pool (even when
specific resources/people could be assigned to multiple roles/pools).
Bernard Ertl
InterPlan Systems - eTaskMaker Project Planning Software
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Ronald, who will assign resources at last - you or P3e?
During the execution resources should be reassigned because the schedule will
change. How P3e will reassign resources? What you described is manual
resource assignment with P3e advise.
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P3ec DOES have this feature (if I understand you correctly.) They call it
"Roles." Here is how P3ec defines Roles;
Roles
Roles are project personnel job titles or skills, such as mechanical engineer,
inspector, or carpenter. They represent a type of resource with a certain level
of proficiency rather than a specific individual. Roles can also be assigned to
specific resources to further identify that resource’s skills. For example, a
resource may have a role of a engineer and manager.
You can create a set of roles to assign to resources and activities in all projects
in the enterprise. You can establish an unlimited number of roles and organize
them in a hierarchy for easier management and assignment. The set of roles you
assign to an activity defines the activity’s skill requirements.
You can temporarily assign roles during the planning stages of the project to see
how certain resources affect the schedule. Once you finalize your plans, you can
replace the roles with resources that fulfill the role skill levels. Five proficiency
levels can be assigned to roles: Master, Expert, Skilled, Proficient and
Inexperienced.

Good luck!
Ron Winter
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The final answer is MSP cannot automatic perform the role and resource
function.
As for P3e, I think it does not have the automatic assignment function at
present.
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PlanningPlanet Forum

I have loads of versions of P3 v3.1 about 40 at the moment

"Any P3 license under current maintenance can be upgraded to Primavera 5.0 at

file:///C|/Downloads/New%20Folder/forum_post.html (1 of 4)28/04/08 11:37:17

RE: Whats going to happen to P3.1

Thats what they said when we upgrade from Window 3.1 to 98

There is no facility in Vista to translate 16-bit instructions. Primavera will not

file:///C|/Downloads/New%20Folder/forum_post.html (2 of 4)28/04/08 11:37:17

Here’s an article talking about it.

file:///C|/Downloads/New%20Folder/forum_post.html (3 of 4)28/04/08 11:37:17

Admin / Admin Preferences / Data Limits / Maximum Baselines per Prpject.

I’ll get the necessary priviledges and go from there,

file:///C|/Downloads/New%20Folder/forum_post[0].html (1 of 2)28/04/08 11:37:23

Can i see more then 3 baselines in grantt chart using P5??

Thanks and Regards;

file:///C|/Downloads/New%20Folder/forum_post[0].html (2 of 2)28/04/08 11:37:23

Ok Boys and Girls,

My Illustrious Primavera administrator is reluctant for me to go down this route

file:///C|/Downloads/New%20Folder/forum_post[1].html (1 of 4)28/04/08 11:37:25

RE: Resoucre Pools and rolled up resource availibility ??

I start with an example, you have 3 activities related to engineering and

The best way of doing it is by creating a Resource Breakdown Structure and

I hope this answer your query.

file:///C|/Downloads/New%20Folder/forum_post[1].html (2 of 4)28/04/08 11:37:25

RE: Resoucre Pools and rolled up resource availibility ??

All sounds good.

The administrator wants me to do all my forecast on ’roles’ and not resources,

I guess what I need to do is build a strong case to take to my managers to

file:///C|/Downloads/New%20Folder/forum_post[1].html (3 of 4)28/04/08 11:37:25

of your parent on the number of children under your parent.

Hope this help.

Now I’m really scared..............

From what I see it is not very good for predictive analysis.

file:///C|/Downloads/New%20Folder/forum_post[1].html (4 of 4)28/04/08 11:37:25

I wasn wondering if it is possible to use multiple resource pools e.g we have 3

Hope this helps.

2) use resource calendars and resource availability

file:///C|/Downloads/New%20Folder/forum_post[3].html (1 of 4)28/04/08 11:37:27

RE: P3 - Resources distribution

file:///C|/Downloads/New%20Folder/forum_post[3].html (2 of 4)28/04/08 11:37:27

If the activity is updated or delayed after starting, it does not decrease

I will be posting a message regarding resource curves soon.

I’ve given the suggestion based on your question as follows:

Quote:Whether it is possible to set resource limits actvity wise? I mean for

file:///C|/Downloads/New%20Folder/forum_post[3].html (3 of 4)28/04/08 11:37:27

I think in P3 v3.0, it is not possible to set resource limits activity wise. My

file:///C|/Downloads/New%20Folder/forum_post[3].html (4 of 4)28/04/08 11:37:27

Also, is there a mechanism in Primavera that enables some sort of automatic

Help would be muchly appreciated.

If I understand your requirements you should be able to isolate your multiple

file:///C|/Downloads/New%20Folder/forum_post[4].html (1 of 2)28/04/08 11:37:28

RE: Identifying & fixing resource conflicts in P5.0

Thanks for your feedback David,

I suppose it would have been handy to have an automated feature in Primavera

Once again, thanks for your response.

file:///C|/Downloads/New%20Folder/forum_post[4].html (2 of 2)28/04/08 11:37:28

How it is possible? Pls help

file:///C|/Downloads/New%20Folder/forum_post[6].html (1 of 3)28/04/08 11:37:30

RE: Resouces in the layout

file:///C|/Downloads/New%20Folder/forum_post[6].html (2 of 3)28/04/08 11:37:30

1. Export the activities to .DBF then bring into Excel (TOOLS>PROJECT

Neither of these produces a bar chart, sadly.

If your using P3.1 just like me then go to tools>Tabular Reports> Resource

file:///C|/Downloads/New%20Folder/forum_post[6].html (3 of 3)28/04/08 11:37:30