File No.

L-11/12/03/2022-23/UGAdmission/MEC

सेवा मे/To,
1. सभी केतीय निदेश क / पभारी उप केतीय कायायल य, ई. एस .आइ. सी./
All Regional Directors / SRO In-charges, ESI Corporation
2. सभी शाखा कायायल य पबनक /
All Branch Office Managers -THROUGH CONCERNED RO/SRO

नवषय/Sub: Competent Authority to issue 'Ward of Insured Person Certificate’

for the Academic Session 2022-23.

महोदया/महोदय,
I am directed to refer to the captioned subject and to inform as under:
1. Director General is pleased to designate Regional Director / SRO In-Charge concerned
to be the Competent Authority to issue 'Ward of Insured Person' (IP) Certificate for
the purpose of eligibility under "seats allocated for ward of Insured Persons (IPs)" for
admission to Undergraduate course (MBBS/BDS) in ESIC Medical/Dental Colleges and
some State Government Medical Colleges for the Academic Session 2022-23.
2. The Competent Authority would be guided by the Admission Notice containing
Admission Policy and procedure for admissions to under-graduate (MBBS/BDS) courses
in ESIC Medical/Dental Colleges and some State Government Medical Colleges, issued
in public domain, i.e. ESIC website www.esic.nic.in under 'Admission' link.
3. The candidate would apply for issue of certificate on-line; and processing at BO/
RO/SRO for generation of certificate would also be on-line, through an application
developed for the purpose.
4. The physical copy of the application generated on-line, along with documents, would
be submitted by the candidate at concerned BO and the certificate would be collected
by the candidate from the same BO after due processing.
5. The certificate will be issued by the Regional / Sub-Regional Office under whose
jurisdiction the Insured Person is currently working.
6. The movement of documents from submission at the BO to delivery of certificate
at the same BO would be:-
Candidate BO RO/SRO BO Candidate

7. The RO/SRO/BO would enter the on-line application by, logging in through provided
user-ID and password. The RO/SRO/BO has the option to change their password
(security reasons). They are advised to keep the changed password safely for security
reasons. The User-ID/ Password for B.O., is being sent to the concerned RO/SRO, to
be given to respective Branch Offices.
 File No.L-11/12/03/2022-23/UGAdmission/MEC

8. The work flow for issue of 'Ward of IP' Certificate would be broadly as under:
8.1. BRANCH OFFICE LEVEL - UP TO ONWARD SUBMISSION OF
PAPERS TO RO/SRO
8.1.1. The candidate would approach the concerned Branch Office with the
physical copy of the Application form (with distinct system
generated 'Application Number'), along with copies of requisite
documents as under:
o Relevant under ESI
 Two (2) Passport size photographs of the IP
 Copy of - ESI Card
 Copy of documents in r/o employee/IP
- Wage Slip for March 2022
- Certificate of Attendance r/o the IP for 01 year from cut-off
date (31.3.2022), i.e. from 01/04/21 or from date of
entering employment, whichever is later, to 31/03/22.
- Detail of EPFO payment in r/o the employee, if available.
Note: Not required in cases of (i) IPs not working in
establishment/factory covered under ESI Act but in receipt of
PDB as on 31/03/22; (ii) candidates in receipt of Dependents'
Benefit
 Copy of proof (if applicable) of
- Candidate in receipt of Dependents' Benefit.
- IP in receipt of PDB
 Copy of Affidavits for female candidates as Annexure - 4 & 5
o Relevant to Candidate (Ward of IP)
■ Two (2) Passport size photographs of the- 'Ward of IP' (candidate)
■ Copy of NEET Admit Card containing NEET Roll No. of 2022 Exam
(The BO may ensure that the print out of the application
form submitted by the candidate has NEET 2022 Roll
Number and not the NEET Application number)
 Copy of - Proof of Residence
 Copy of - Matriculation Certificate for proof of Date of Birth / Birth
Certificate
 Copy of - Senior Secondary School certificate (+2).
- Final / Provisional / Not Available [in case 'ward of IP'
certificate is applied for, before declaration of result of (+2)]
 Copy of SC/ST/OBC/PH Certificate from the 'Competent
Authority' as specified in the NEET Brochure
 Copy of EWS Certificate from the 'Competent Authority'
8.1.2. The Branch (Office) Manager w o u l d then 'log in' with the
given ID & Password.
 File No.L-11/12/03/2022-23/UGAdmission/MEC

8.1.3. He / She would then enter the 'Application Number' in the displayed
page when information entered by the candidate during submission
of application would be auto-filled in page.
8.1.4. He / She would verify information submitted by the candidate from the
ESI database and verify copies of documents submitted from originals
produced by the candidate.
8.1.5. He / She would then submit the form after which a 2 page 'PDF'
document would be generated with a unique Acknowledgement
Number which is to be downloaded and printed. Identifying
information s ubmitted earlier by the candidate would also be auto-
filled in the document.
8.1.6. Page(1) of the PDF document generated as at 8.1.5 above would be
Checklist & Acknowledgement Slip which is to be signed and
stamped by the BO Manager and given to the candidate. A copy of
slip given to the candidate is to be retained.
8.1.7. Page (2) of the PDF as at 8.1.5 above would be Recommendation
Slip. Desired information in the slip would be filled off-line (manually)
after verification from ESIC database records. The slip would
then be signed and stamped.
8.1.8. He/She would then;
oScan the (i) Copy of Checklist & Acknowledgement Slip; and (ii)
Recommendation Slip as a single PDF document and upload it in the
Application for further action by the RO/SRO
 Simultaneously, he would physically send the hard copies of (i)
Checklist & Acknowledgement Slip AND (ii) Recommendation Slip,
along with the hard copy of the Application with documents
received from, the candidate for further action by the RO/SRO
without any delay. The documents can also be scanned and
sent to RO/SRO through official e-mail.
8.2. BRANCH OFFICE LEVEL - AFTER ISSUE OF CERTIFICATE by RO/SRO
8.2.1. After receipt of certificate from the RO/SRO, it would be issued
to the student, under receipt.
8.2.2. Also, the certificate would be shown as 'Delivery in original' in the
on-line application, against the concerned applicant.
8.2.3. In event of delay in receipt of the physical copy of the certificate at
B.O level, printout of the PDF document (certificate) uploaded by the
RO/SRO bearing distinct Certificate Number and visible to the B.O,
and candidate, can be downloaded for purpose of registration for
counseling on DGHS website.

8.3. REGIONAL OFFICE (RO) / SUB-REGIONAL OFFICE (SRO)

8.3.1. Receipt of physical applications or application/documents received via
official e-mail and entry in the physical register
 File No.L-11/12/03/2022-23/UGAdmission/MEC

8.3.2. On receipt of the application from the Branch office, RO/SRO

would 'log in' with the given ID & Password provided for the
purpose. The RD/SRO I/c would be the custodian of the 'User ID'
and password. After the initial log-in, the RD/SRO I/c is advised to
change the password for safety purpose and ensure it's safe-keeping
for further use.
8.3.3. He / She would enter 'Application Number' for generation of Certificate
when information already submitted would be auto-filled.
8.3.4. Examine Applications as received from branch office.
8.3.5. Issue/ Reject Ward of IP certificate in the system and there after
print copy of certificate, if issued. If 'Rejected' reason is to be given
for rejection.
8.3.6. Signature and Stamp of the In-charge of RO/SRO on the certificate.
8.3.7. Scan and upload a copy of the signed and stamped certificate in PDF
format in the on-line application. The system would show the
certificate as 'Issued' thereafter.
8.3.8. Dispatch of signed/ stamped certificate(s) in physical form to the
Branch Office for handover to IP/ ward without delay.
8.3.9. Entry in the Dispatch register/ System
o The IP/ 'Ward of IP' can view the status of their application in the
system as issue/ rejection of certificate. Also, the certificate in PDF
format would be visible to the candidate who can take a printout
after downloading the certificate. In event of rejection the reason
would be displayed as well.
o Branch office will issue certificate to IP/ Ward Of IP', as received
from RO/SRO.
8.3.10.The bona-fide status of IPs who have registered after 31.03.22 but
claim benefit prior to 31.03.22 may be ensured by the Certificate
issuing Authority.

8.4. The last dates for various activities are as under;

Activation of link on ESIC website 05.07.2022 by 5 pm
Applying on-line for issue of Ward of 05.07.2022 to 26.07.2022
IP certificate (Student link would be deactivated
at 23:59 hrs. on 26.07.22)
Last date for submitting 27.07.2022 by close of office
physical application to the hours
concerned Branch Office for issue
of 'Ward of IP Certificate'
Last date of issue of Ward of 03.08.2022
IP certificate by RO/ SRO/BO
 File No.L-11/12/03/2022-23/UGAdmission/MEC

8.5. The critical cut-off date for determining;

8.5.1. Eligibility of Insured person for availing benefit under the "seats
allocated for ward of Insured Persons (IPs)" for his/her child/children
would be 31st March, 2022, i.e. only a person who is 'Insured
Person' as per the Act, as on 31.03.22 would be eligible for availing
benefit under the "seats allocated for ward of Insured Persons (IPs)"
for his/her child/children.
Note: The bonafide status of IP who has registered after
31.03.22 but claims benefit prior to 31.03.22 may be ensured by
the Certificate issuing Authority.
8.5.2. Age of dependent male Ward of the IP for benefit of admission
to MBBS/BDS course under Insured Person Quota should not be more
than 21 years as on the last date of submission of application
form for NEET-UG Exam-2022 i.e. 20.05.2022. The said date
would not apply to dependent unmarried female Ward of IP as per
provisions of the ESI Act, 1948.
9. The onward flow of documents in physical form (i) from B.O. to RO/SRO; and (ii)
from RO/SRO to B.O. should be ensured within 48 hours of receipt of
papers/generation of certificate at the concerned office. The Certificate is to be
issued by RO/SRO within 48 hours of the receipt of Application from the B.O. The
last date for issue of ‘Ward of IP Certificate’ by RO/SRO/BO is
03.08.2022.

10. यह महानिदेशक, ESIC के अिुमोदि से जारी नकया जाता है।

भवदीय /Sincerely yours,

(धम्न कुमार /Dharamendra Kumar)

सहायक निदेश क(नि.नश.) /Asstt. Director(ME)