COLLEGE EVENT MANAGEMENT SYSTEM

MINI PROJECT REPORT

Submitted By
Sheleena s (PEC20CS035)
Amal s pillai (PEC20CS046)
Hasna Hussain (PEC20CS024)
to
the APJ Abdul Kalam Technological University
in partial fulfilment of the requirements for the award
of
the Degree of Bachelor of Technology
In
Computer Science and  Engineering

Department of Computer Science and Engineering

College of Engineering Pathanapuram
ELIKKATTOOR PO, KOLLAM - 689696
June 2023
 Department of Computer Science and Engineering
College of Engineering Pathanapuram, Kollam

CERTIFICATE

This is to certify that the report entitled ’College Event

Management System’ submitted by Hasna Hussain, Amal S
Pillai, Sheleena S to the APJ Abdul Kalam
Technological University in partial fulfilment of the
requirements for the award of the Degree of Bachelor
of Technology in Computer Science and Engineering is
a bonafide record of the mini project carried out by
them under our guidance and supervision.This report in
any form has not been submitted to any other University or
Institute for any purpose.

Mrs. Sibi Abraham. Mrs. Liji Sara

Varghese.

Mini-Project Coordinator
Mini-Project Coordinator

Assistant Professor
Assistant Professor

Dept. of CSE
Dept. of CSE
Mrs.Siji Chacko. Mr.Prasanth R.

Mini-Project Guide
Assistant Professor

Assistant Professor
Head of Department

Dept. of CSE
Dept. of CSE

Acknowledgment

Firstly, we would like to thank Almighty, thus we were

able to complete

the design of our mini-project within the given time.

We express our sincer gratitude to

Professor, Dr. Biju Kumar R ,

Principal of College of Engineering Pathanapuram, for providing us with

a well

equipped laboratory & all other facilities.

We also express our sincere gratitude to Mr. Prasanth R.,

Head of

Computer science Department, for providing all support and

cooperation.
 We are also very much thankful to Mrs. Sibi
Abraham and Liji Sara

Varghese., our mini-project coordinators for giving us moral

support and

Cooperation. It is our at most pleasure to convey our sincere

thanks to Mrs.

Sibi Chacko.,our guide, for providing all valuable suggestions and

support. We

Also express our sincere gratitude to our tutor Mrs. Jooby for
giving support

and cooperation.

We also remember with regard our parents,

for all the help and moral

Support that they provided us for implementing our project.

We express our

gratitude to all other staff members and classmatesfor their help and

motivation.

SHELEENA S
AMAL S PILLAI
HASNA HUSSAIN
 ABSTRACT

The college event management system is a comprehensive software

solution designed to streamline and automate the process of planning,
organizing, and managing various events within a college or university
setting. This abstract provides an overview of the key functionalities and
benefits offered by such a system.Tis system serves as a centralized
platform that facilitates the entire event lifecycle, from initial planning and
event registration, execution, and post-event analysis. It offers a range of
features tailored to meet the specific needs of college event organizers,
administrators, participants, and other stakeholders. Key functionalities of
the system are event Planning and Scheduling, online registration, attendee
management. The system allows event organizers to create and manage
event calendars, schedule venues, allocate resources, and set event
timelines. It helps streamline the planning process by providing tools for
task management and collaboration among team members. The system
provides an online registration portal where participants can easily
register for events. Purpose of College event management system
is to automatethe existing manual system by the help of
computerized equipments and full-fledged computer software
fulfilling theirrequirements, So that their valuable
data/information can be stored for longer period with easy
accessing and manipulation of the same. The required
software and hardware are easily available and easy to work
with. Event Management System, described above, can lead
to free,secure, reliable and fast management system. It can
assist the user to concentrate on their other activities rather
than concentrate on the record keeping. Thus it will help
organization in better utilisation of resources. The organization
can maintain computerized records without redundant
entries.That means that one need not be distracted by
information that is not relevant while being able to
reach the information.
TABLE OF CONTENTS
Chapter : 1

INTRODUCTION

1.1 BACKGROUND

A college event management system is essential for

efficient an effective event planning, organization, and
execution of various events within a college. Through the
implementation of this system, colleges can streamline
their event management processes, resulting in improved
efficiency, cost-effectiveness, and overall event success. These
systems facilitate effective communication between event
organizers, participants, and stakeholders, enabling better
collaboration and coordination. Thus, this system provide
access to valuable data and analytics, empowering
administrators to make informed decisions, improve event
planning strategies, and optimize resource allocation. By
automating various manual processes, event management
systems can help colleges reduce costs associated with
paperwork, printing, and manual labor. These systems enable
administrators to create event schedules, manage venues
and time slots, and integrate with calendar applications
for easy event planning and coordination. College event
management systems facilitate participant management,
including tracking registrations, managing attendee profiles,
sending updates, and generating attendee reports. These
systems assist in managing event resources such as venues,
equipment, staff, and volunteers, ensuring proper allocation
and utilization.
1.2 EXISTING SYSTEM

The existing model is time and cost consuming and there

is a great difficulty in management of the details as paper
work.

1.3 PROBLEM STATEMENT

The problem addressing is inefficient communication,

coordination, centralisation of information, time
management and scheduling of events. The current
manual or fragmented processes employed by event
organizers often result in inefficiencies, miscommunication, and
a lack of centralized control. These issues hinder the
successful management of events and can lead to
suboptimal attendee experiences and decreased event
outcomes.

Communication among event organizers, stakeholders,

and participants is often fragmented and prone to errors.
Manual methods like email or phone calls can result in
miscommunication, delays, and the risk of important
information being missed. This can lead to confusion, poor
coordination, and ultimately impact the success of the
event.

Managing participant registrations and attendee information

manually can be time-consumin g, error-prone, and
cumbersome. It becomes challenging to track registrations,
collect payments, and maintain accurate attendee records.
This can lead to inefficiencies, data inconsistencies, and
difficulties in managing event capacity. Without a
centralized system, conflicts and overlaps may occur,
resulting in inefficient resource utilization. This can
lead to logistical challenges and a compromised event
experience. The lack of a comprehensive college event
management system leads to challenges in centralized
planning, efficient communication, participant registration and
management, resource allocation, and data analysis.
Addressing these issues is crucial to improve event
organization, enhance attendee experiences, and achieve
successful outcomes.

1.4 OBJECTIVE

Generally, the project objective is to develop the new

system that can replace the older manually system
which is not systematic and efficient to b e used in
today’s environment.

The main objectives of this project are as follows:

1. Automation & Efficiency: The system should automate
manual processes
involved in event management.

2. Centralized Event Planning: The system should provide a

centralized platform for storing and managing all event-
related informations.

3. Efficient Communication: The system should facilitate

efficient and effective communication among event
organizers, stakeholders, participants, and other relevant
parties.

4. Participant Registration and Management: The system

should offer online registration capabilities, allowing
participants to easily sign up for events and provide
necessary information.

5. Data Analysis and Reporting: The system should offer data

analysis and reporting capabilities to provide organizers
with insights into event performance.
6. Streamline Administrative Processes: The system should
aim to streamline administrative processes related to
event management, such as generating event-related
documents and automating repetitive tasks

1.5 SCOPE

The scope of a college event management process

encompasses various activities

and components involved in planning, organizing, executing,

and evaluating

events within a college.

i. PEC Students

To register their favoured events.

ii. PEC Coordinators

View and manage registered participants event related

records.
Chapter : 2

REQUIREMENT ANALYSIS AND SPECIFICATION

This section will show the list of all software and

hardware

that involved in the development process.

2.1 HARDWARE REQUIREMENT

PROCESSOR Intel Pentinum or above

RAM MIN 4GB

OS WINDOWS,LINUX,IOS,ANDROID..ET
C

2.2 SOFTWARE REQUIREMENT

FRONT END HTML,CSS,JS

BACK END PHP

DATABASE MYSQL
June 2023