Contents

What is Word Processing?................................................................................................6

Advantages of Word Processing....................................................................................6

Getting started...................................................................................................................6

Word Environment:........................................................................................................7

Environment Parts and its functions:.............................................................................8

Home Tab:....................................................................................................................11

Insert Tab:....................................................................................................................11

Design tab:...................................................................................................................11

Page Layout tab:..........................................................................................................11

Reference tab:..............................................................................................................12

Mailings tab:.................................................................................................................12

Review tab:..................................................................................................................12

View tab:.......................................................................................................................13

“File Tab”..........................................................................................................................13

Starting a new Document:...............................................................................................13

Open an Existing File:..................................................................................................14

Save As a Document:..................................................................................................14

Print:.................................................................................................................................15

Printer and its installation:............................................................................................16

Printing Settings:..........................................................................................................16

Print Preview:...............................................................................................................17

Close a Window:..........................................................................................................17

Entering and Editing Text:............................................................................................18

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 Change the Font:.........................................................................................................18

Deleting Text:...............................................................................................................19

Select Word:.................................................................................................................19

“Home Tab”..................................................................................................................20

Copy Word:..................................................................................................................20

Paste a word:...............................................................................................................20

Move/ Cut Word:..........................................................................................................21

Undo:............................................................................................................................21

Redo:............................................................................................................................21

Alignments:..................................................................................................................22

Paragraph Format:.......................................................................................................23

Style:............................................................................................................................23

Apply Styles from Home Tab.......................................................................................24

Modifying existing Heading Style:................................................................................24

Find and Replace:........................................................................................................26

“Insert Tab”...................................................................................................................26

Cover Page:.................................................................................................................26

Blank Page:..................................................................................................................27

Page Break:.................................................................................................................28

Insert a Table:..............................................................................................................28

Insert an Image:...........................................................................................................29

Online Pictures:............................................................................................................30

Shapes:........................................................................................................................31

You can also insert Image in the shape.......................................................................32

 Go to Format Tab, click on the Shape Fill.............................................................32

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  Click on Picture......................................................................................................32

 Select the picture and click on Insert.....................................................................32

Insert Smart Art:...........................................................................................................32

You can change the color and even the style of your SmartArt and can add another
shape of the same style, by clicking on the Add Shape in the Create Graphics group
of the Design Tab.........................................................................................................32

You can also insert Image in the shape.......................................................................33

 Go to Format Tab, click on the Shape Fill.............................................................33

 Click on Picture......................................................................................................33

 Select the picture and click on Insert.....................................................................33

Insert a Chart:..............................................................................................................33

To insert a Chart;.........................................................................................................33

 Click on the Chart in the Illustration group............................................................33

 Select the chart, click OK......................................................................................33

For editing the chart, click on the Format and Design Tab..........................................33

Whenever you insert a Chart, a dialog will appear......................................................33

In this dialog box you can change the value according to your table, and can give
your desired names instead of Category 1, Category 2 etc........................................34

Take Screenshot:.........................................................................................................34

Hyperlink:.....................................................................................................................34

Bookmark:....................................................................................................................35

Comments:...................................................................................................................36

Headers and footers:....................................................................................................38

Insert Page Number:....................................................................................................39

Text Box in Shapes:.....................................................................................................39

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 WordArt:.......................................................................................................................42

Drop Cap:.....................................................................................................................43

Signature:.....................................................................................................................44

Insert Today’s Date and Time:.....................................................................................44

Object:..........................................................................................................................45

Symbols:.......................................................................................................................46

“Design Tab”................................................................................................................47

Page Background:........................................................................................................48

“Layout Tab”.................................................................................................................49

Margins:........................................................................................................................49

Margins adjustment with Ruler:....................................................................................50

Orientation:...................................................................................................................51

Size:.............................................................................................................................51

Columns:......................................................................................................................51

To break a page in Page Layout;.................................................................................52

Line Number:................................................................................................................53

Hyphenation:................................................................................................................53

Page Setup:.................................................................................................................54

Indent and Spacing:.....................................................................................................54

Arrange Group:............................................................................................................55

“References Tab”.........................................................................................................56

Table of Contents:........................................................................................................56

Footnote/ Endnote:.......................................................................................................57

Insert Citation:..............................................................................................................58

Bibliography:................................................................................................................59

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 Insert Caption:..............................................................................................................60

Cross-reference:..........................................................................................................61

“Review Tab”................................................................................................................62

Proofing:.......................................................................................................................62

Tracking:.......................................................................................................................63

Restrict Editing:............................................................................................................64

“View Tab”....................................................................................................................65

Zoom:...........................................................................................................................67

Window:........................................................................................................................67

Macros:.........................................................................................................................67

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 What is Word Processing?
Word Processor is a Software package that enables you to create, edit, print and save
documents for future retrieval and reference. Creating a document involves typing by
using a keyboard and saving it. Editing a document involves correcting the spelling
mistakes, if any, deleting or moving words sentences or paragraphs.

Advantages of Word Processing

One of the main advantages of a word processor over a conventional typewriter is that a
word processor enables you to make changes to a document without retyping the entire
document.

(b)      Features of Word Processing

Most Word Processor available today allows more than just creating and editing
documents. They have wide range of other tools and functions, which are used in
formatting the documents. The following are the main features of a Word Processor

 Text is typing into the computer, which allows alterations to be made easily.
 Words and sentences can be inserted, amended or deleted.
 Paragraphs or text can be copied /moved throughout the document.
 Margins and page length can be adjusted as desired.
 Spelling can be checked and modified through the spell check facility.
 Multiple document/files can be merged.
 Multiple copies of letters can be generated with different addresses through the
mail-merge facility.

Getting started

To start Word, you have to do one of the following:

 Click once on the shortcut of Word in Taskbar.

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  Double click on the shortcut icon on your desktop.

 Go to start and search for Microsoft Word.

Word Environment:
Here’s how the Word looks like;
Quick access Title bar
Toolbar

Ribbon

Group Dialog Launchers Scrollbar

Tabs

Rulers
Text Area

Zoom
Status bar slider

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Environment Parts and its functions:

 The scroll bar

The scroll bar allows users to scroll up and down the pages in a document.
Scrolling can be done with maximum control by clicking and holding down the slider.
Alternatively, large chunks can be navigated through by clicking on the areas either side
of the glider.
Scroll bar

 The title bar

The title bar at the top of the Microsoft Word Environment shows the title of
the current document being worked on. This allows the user to easily check what file is
open.

Title bar

 The program operation buttons

The program operation buttons alow the user to either close, minimize or
alter the window size of the Microsoft Word program. These buttons are located in the
top right hand corner of the Environment.

Operation buttons

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  Status bar

The Status bar shows the location of the cursor, number of pages and
includes advanced toolbar options.

 Words Ribbon

Below the Title Bar, you'll see the Ribbon, which gives you access to the
major command menus in Word: File, Insert, Page Layout, Mailings, Review and View.
These, too, are easy to customize. Selecting any individual item opens menus with a
great deal of additional detail. On the far right is the Help function, identified with a
question mark icon. Next to it is a small arrow you can use to minimize or maximize the
Ribbon.

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  Quick Access Toolbar

Located at the top left corner of the Word Windows, contains some of the
most frequently used commands like save, redo, undo or grammar check etc.

 Dialog box Launcher

Dialog box launcher icons

next to group label can be
clicked to open a dialog box
with more options related to
that group.

 File Tab

Clicking File tab replaces the entire Word screen with the commands for
document operations.

 View buttons

Dialog Box

Page. 10 Dialog box launcher

 These buttons allows us to read our document in different layouts. For example
print layout, read mode and web layout.

 Zoom in/ Out

The zoom slider let you to zoom in or out of the current document.

 Text Area
Framed between rulers and scroll bars is a large blank page is the text area.
Here you type text for your document.

Home Tab:

Home tab contains Font, Paragraph, styles and

editing groups.

Insert Tab:

Insert tab consist of Pages, Tables, illustrations, Apps, Media, Links, Comments,
Header footers, text and symbols groups.

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Design tab:

In this tab you can change the theme of your document, can add a watermark, change
the color of your document and can add borders to your documents.

P
a
ge Layout tab:

In Page Layout tab, the person can set the margins of the document, change
orientations (landscape and portrait), change the size of the page and can add columns.
It also has the group of Paragraph and Arrange (positions, wrap text, bring forward,
send backward, selection pane, align, group, rotate).

R
e
ference tab:

Reference Tab consist of table of contents, footnotes end notes, citation and
bibliography, captions, index and table of authorities group.

Mailings tab:

In this tab we have certain groups like Create, Start Mail Merge, Write and Insert Field,
Preview Results and Finish group.

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Review tab:

In Review Tab, the person can check the grammar of the current document and find
thesaurus, can translate the word and add comments and can protect the document by
restricting it with the password. It consist of the following groups;

Proofing, Language, Comments, Tracking, Changes, Compare, Protect.

V
iew tab:

View tab allows you to read your document in different forms either in web layout, print
layout etc. it has the following groups;

Views, Show, Zoom, Window, Macros.

“File Tab”
Starting a new Document:
The file tab New command is used to open a new Microsoft Word document.

Create a New document:

 Click on the file tab and select new.
 Select the blank document or any other template from the list and click on
Create.

OR

 After opening the Word Window press Ctrl+N. this will open a new blank
document.

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Open an Existing File:
A document that already exists on the computer's storage system can be retrieved
using the Open command. Using Open, you can find previously saved documents and
open them as if they were presents.

To open an existing file,

 Click on the File tab and select Open option.

 Select the file you want to open and click Open.
 Alternative, press CTRL+O.

Save a Document:
When you create or edit a document, you'll use the Save
command to save your changes. You'll use this command most of
the time. When you save a file, you'll only need to choose a file

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name and location the first time. After that, you can click the Save command to save it
with the same name and location

 Or press CTRL+S key to save your document with new name.

 Write the name of your

document in the File name box.
 Click on Save button.

Save as a document :

You'll use this command to create a copy of a document while keeping the original.
When you use Save As, you'll need to choose a different name and/or location for the
copied version

Press F12.

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Print:
Print command in ms word is utilized to print your document.

Print a document:
 Click on the File menu and select Print.
 Press CTRL+P.

 Or add the shortcut of Print to your Quick Access toolbar and click on it.

Printer and its installation:

If you don’t have printer installed, follow the steps;

This procedure is used to add or set up a printer.

 Click on the Printers icon in Control Panel.

 Double click Add Printer.
 The Add Printer wizard box display on screen.
 Click Next button.
 Select the printer name from the Printers list box and click next.
 Click Next trice and then click Finish.

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Printing Settings:
To set the printer settings and select different options follow the following steps;

 Click on Print on File menu.

 Click on Print, print dialog box appears.
 Click on Settings, and select option.

Or

Click on the Printer Properties option and select orientation. You may also have
advance properties by clicking Advanced.

Print Preview:
Print preview is a view that shows how your page will looks like when you print it.

 Press Ctrl+F2 to view the page you are about to print.

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Export
Using the export feature in Microsoft Word, one can turn a word document into a PDF
and save it in a desired location.

 First click on file tab.

 Select export option and click
on create PDF.
 There is open a search dialog
box select location and then
publish it.

Close a Window:
 For closing the window, click on the x on the Window Control
area.

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  Click on the File and select Close. (it will close the current document you were
working on).
 Or press CTRL+W to close the window or Alt+F4.

Entering and Editing Text:

Once you have opened your document, your cursor will be appeared at the upper left
corner of your document. Start typing.

Change the Font:

For changing the settings of the font, there is Font group under the Home tab.

 It consist of font style, size, highlighter, color, effect, bold, italic, underline, strike
through and subscript superscript options.
 It also consist a dialog launcher. You can easily change the color size of the text
by clicking on it.

 Or press Ctrl+Shift+P. A dialog

box will appear having all the settings
related to your fonts.

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Another way is to select the text and hover your mouse over it, a mini-toolbar dialog box
will appear from that you can select the formatting.

Deleting Text:
 Use the backspace key to delete the text.
 Or use the Delete Key to erase the character to the right of the cursor.

Select Word:
 To select a word simply drag the mouse over the word.
 Or you can double click on the word to select and triple click on the word to
select the entire paragraph.
 Ctrl+A to select the whole document.

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 “Home Tab”

Copy Word:
 Once you have selected the word, click on the copy command in the Clipboard
group.

 Simply press Ctrl+C to copy the word.

 Another way to copy is to right click on the selected text and choose “copy”
option from that shortcut menu.

Paste a word:
For pasting a word you’ve copied, first point the cursor to the area you want to paste
your selected word.

 Click on the Paste option in the Clipboard group.

 Press Ctrl+V.
 Another way is to right click on the area you want to paste
your word and select Paste option from the shortcut menu.

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Move/ Cut Word:
 Select the word and press Ctrl+X.
 Alternatively, select a word again click on the word and hold the word and while
holding the left mouse button drag the word, your word will move where you’ve
dragged it.

Your cursor will have a small box attached to it, while dragging your text.

Undo:
To undo the last thing you did, click on the undo button on the Quick Access Toolbar.

 Or press Ctrl+Z.

Redo:
If you want to redo the thing you un-did, click on the redo option on the Clipboard group.

 Press Ctrl+Y.

Alignments:
Alignments are used to set the paragraph in one appropriate direction.

There are four alignments in the Paragraph group under Home Tab.

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  First one alignment known as Align Left is for starting your paragraph from left

hand side. (CTRL+L)

 The second alignment option named as Center is to start a paragraph

from center of the page. (CTRL+E)

 The third alignment option known as Align Right is for starting text

from right hand side. (CTRL+R)

 Fourth option is for justifying your document.

If you want to save the settings for all documents as default, click on the Set As Default
option and click OK.

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Paragraph Format:
For formatting the paragraph;

 Click on the Dialog Launcher of Paragraph group.

 Paragraph group under the Home Tab.

 Paragraph group under

the Page Layout Tab.

You can do the alignments, change the indentations and set the line spacing for
paragraph.

 Use Spacing Before and Spacing After to control the spacing between the
paragraphs.
 If you want to use the same settings in new documents as well, click on Set As
Default option and click OK.

For more page formatting options click on the Page Layout tab and select your format.

Style:
The Style is the set of formatting instructions that control the appearance of your text.
Any text can be altered quickly, consistently and easily by applying the Style.

 Heading styles can be used to generate the automatic Table of Contents.

Styles are the collection of characters and paragraph formatting decisions. Although,
you are not aware of it, anytime you are using word, you are using Styles.

Page. 24
Apply Styles from Home Tab.
Place the insertion point in the paragraph that you want to format or select several
paragraphs.

Select the style from the Style group under the Home tab.

Click on the down arrow to see more styles options.

Or click on More to see the entire table of styles along with Clear Formatting option.

Modifying existing Heading Style:

If your style guide dictates a different style of heading, you can customize or modify it by
right clicking on the existing style and select Modify.

 Click on the Home tab.

 In the Styles group, right click on the Style.
 Select Modify option from the shortcut menu.

Page. 25
  Make changes to the font size, color alignment spacing etc.
 Click on the format option at bottom left corner to get more options of formatting.

Find and Replace:

You can replace or can find the word in the Editing group under Home
Tab.

Or press Ctrl+H to replace text.

And Ctrl+F to find the text.

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Replace shortcut key opens a dialog box, having both functions of finding and replacing.

“Insert Tab”
Cover Page:
If you want to add a cover page for your document for making it more impressive,

 Go to Insert Tab.
 Click on the Cover Page in the Pages group.
 Select the style for your cover.
 Click on it.

Page. 27
You can also Format your cover page with the additional option in the Menu bar, named
as Format.

Blank Page:
The blank page opens, ready for whatever you want to add. Another option when you
need a little space is to insert a page break.

 Click on the Insert Tab,

 Click on Blank Page in Pages group.

Page Break:
The simple way to insert a page break is;

 Click on the Insert Tab.

 Select Page break from Pages group.
 Shortcut for Page Break is Ctrl+Enter.

Page. 28
Insert a Table:
A table is a grid of cells arranged in rows and columns. Tables can be used to organize
any type of content, whether you're working with text or numerical data. In Word, you
can quickly insert a blank table or convert existing text to a table. You can also
customize your table using different styles and layouts

If you want to create a table;

 Click on the Insert Tab.

 Click on the Table in Tables group.
 Hover your mouse over the table, to select the rows and columns.
 When you’ve selected the rows and columns, click on it.

 Another way is to select Insert Table.

 And write the number of row and column you want in your table.

Page. 29
  Click OK.

Insert an Image:
If you want to insert a picture in your document.

 Go to Insert Tab.
 Select Pictures from Illustrations group.
 And select a picture from your system, click Insert.

Once you’ve inserted a picture, another new Tab will be opened.

Page. 30
  Format Tab gives you more options for your picture.
 For example: correction, color, artistic Effects.
 In Picture Styles group there are borders for your inserted picture.
 If you have one or more pictures, you can insert one over another by selecting
the Bring Forward/ Send Backward options.
 You can also crop your picture according to your need.

Online Pictures:
One can search for an image online.

 Click on the Online Pictures, under Insert Tab in Illustrations group.

 Here a dialog box will appear.
 Search your desired image in Search bar.
 Press Enter.
 Select the image.
 Click on Insert.

Shapes:
To insert a shape in your document;

Click on the Shapes in the Illustrations group under the

Insert Tab.

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 Y
o
u

can also insert Image in the shape.

 Go to Format Tab, click on the Shape Fill.

 Click on Picture.
 Select the picture and click on Insert.

Insert Smart Art:

Smart Art makes it easy to add shapes to demonstrate a list, process, or relationship.
You can insert text or images into the shapes.

 Click on the SmartArt in Illustration group under Insert Tab.

 Select the SmartArt you need for your presentation.

 Click OK.

Page. 32
When you insert a SmartArt, new Tabs are opened in Menu, providing you the options
to edit your SmartArt.

You can change the color and even the style of your SmartArt and can add another
shape of the same style, by clicking on the Add Shape in the Create Graphics group of
the Design Tab.

You can also insert Image in the shape.

 Go to Format Tab, click on the Shape Fill.

 Click on Picture.
 Select the picture and click on Insert.

Insert a Chart:
Charts are used to display series of numeric data in a graphical format to make it easier
to understand large quantities of data and the relationship between different series of
data.

To insert a Chart;

 Click on the Chart in the Illustration group.

 Select the chart, click OK.

For editing the chart, click on the Format and Design Tab.

Page. 33
Whenever you insert a Chart, a dialog will appear.

In this dialog box you can change the value according to your table, and can give your
desired names instead of Category 1, Category 2 etc.

Take Screenshot:
If you want to take screenshot.

Click on the Screenshot command, under Insert Tab in Images group.

It will take the screenshot of whatever is behind the ms word.

If you have more than one files opened, it will ask you, what file you want to take
screenshot of.

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Hyperlink:
In computing, a hyperlink, or simply a link, is a reference to data that the reader can
directly follow either by clicking or tapping. A hyperlink points to a whole document or to
a specific element within a document.

How to create Hyperlink?

The fastest way to create a basic hyperlink in an Office document is to press ENTER or
the SPACEBAR after you type the address of an existing webpage, such
as http://www.contoso.com Office automatically converts the address into a link.

In addition to webpages, you can create links to existing or new files on your computer,
to email addresses, and to specific locations in a document. You can also edit the
address, display text, and font style or color of a hyperlink.

 Click on the Hyperlink in Links group under Insert Tab.

 A dialog box will appear, select the file you want to give hyperlink of.
 Click OK.

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When you hover your mouse over the Hyperlink, it will show you how to open it.

You need to hold Ctrl and then press left button of mouse.

Bookmark:
Bookmark works with the hyperlink to let you jump to the specific place in your
document.

Add a bookmark:

Select the item you want to give bookmark of, or click where you want to add bookmark.

 On the Insert Tab, click bookmark.

 Under Bookmark name, type or select a name.
 Click Add.

Show bookmarks in the document;

 On the tools menu, click Options.

 Click View tab.
 Select the bookmark check box.

Go to specific bookmark;

 On the Insert Menu, click Bookmark.

 Under Bookmark name, type the name of the bookmark you want to open.
 Click Go to.

Comments:
Comments are used to add a note about the selected word.

Whenever you write something about the word not necessarily related to the document,
it comes under Comment category.

For giving comment in your document;

 Select the word.

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  Click on the Insert Tab.
 Click on the Comment under the Comment group.

(Comment option under Insert Tab)

OR

 Select the word.

 Click on the Review Tab.
 Select New Comment from the Comments group.
 If you want to delete the comment, click on the comment and then click on Delete
option in the Comments group under Review Tab.

(Comment option under Review Tab)

Once you’ve given the comment, a column will appear at the right of the page, showing
you how many comments you’ve given to your document.

If you want to know which word is related to the given comment, simply hover your
mouse over the comment.

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Another way to delete the comment is to right click on the comment and select delete
comment from the list.

Headers and footers:

Sometimes you need more than just a
page number or title, on the top or bottom of the pages.

You can create a running title or a footer that will print on each page.

To use header or footer;

 Click on the Insert Tab.

 Select Header/ Footer from the header & footer group.

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You can customize/ edit your own header or footer by clicking on the Edit Header/
footer.

If you want to change the header of the document, double click on the Header area and
edit the header. You can also insert a picture, current date or time in header.

Once you’re done, double click on the text area or press ESC and it’s done.

If you want to make changes in the footer, double click on the footer area and edit the
footer.

Once you’re done, double click on the text area or press ESC. It’s done.

Insert Page Number:

 Go to the Insert Tab and select Page Number in Header & Footer group.
 Select the position for the page number OR select Format Page Number.

Page. 39
Text Box in Shapes:
Text box is use to show quotes or headings, more prominently in the document.

You can write anything in the text box, also can insert a picture in it.

 Click on Insert Tab.

 Click on Text box in Text group.
 Select the desired text box or click
on Draw text box.

OR

 Go to Insert Tab.
 Click on Shapes in the illustration group.
 Select Text box.

Page. 40
If you want to insert a picture in it.

 Click on Shape fill. (under the additional Format Tab)

 Click on Picture.
 Click on Work Offline, then select the picture.
 Click Insert.

Page. 41
This is how your text box looks like, if you want to move your text box or any shape to
the desired position, click on the small Layout option and select Tight.

If you want to remove your shape or Text box, bring your cursor on the borders of the
shape or Text box, while the cursor points like four small arrows click on the shape and
press Delete Key

WordArt:
Word art is a way to give a quick style to your document. It’s a beautiful text box with
built-in Formats.

For applying WordArt in your document;

 Click on the Insert Tab, and select WordArt in Text group.

 Click on the style you liked for your document.
 A text box will appear on the document.
 Click in the text box, and start writing.
 You can also format the text color and size etc by clicking on the Format tab.

Page. 42
Drop Cap:
Drop cap is used to make the first alphabet of the paragraph more prominent.

 For an instance;
 If you wrote a paragraph or some kind of quote.
 Click on the start of the paragraph.
 Go to Insert Tab and select Drop Cap in Text group.
 Select the position of the Drop cap.
 Click on it.

If you want to customize your Drop cap.

 Select Drop Cap options.

 A dialog box will appear, here change the
font, position and distance etc.
 Click OK.

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Signature:
If you want to add a signature mostly at the last of the document.

 Click on the Insert Tab.

 Click on signature.
 Fill the blank boxes.
 Click OK.

Insert Today’s Date and Time:

If you want to insert the current date or time;

 Go to Insert Tab and select Date and Time from Text group.

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  You can choose the format of date and time you want to insert.
 Put the check mark on the Update Automatically option on bottom right corner if
you always want the date on the document to be the date the document was
opened.
 Click OK.

Object:
Object is used to work on another MS documents while working on MS-Word.

How it works?

Click on the Object under Insert Tab in Text group.

A dialog box will appear, select one of the MS package you want to work on.

For an instance,

The student has selected Microsoft Excel.

Click OK.

Another window will appear, in the same Word document, having the toolbar of Excel.

He/ she did some work in Excel worksheet.

When you’re done, click on the text area.

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The work your performed on the excel will automatically displayed in your Word
document.

Symbols:
If you are making notes related to mathematics or physics or any other having
equations.

 Go to Insert Tab.
 Click on the Equation in Symbol group at the right most corner.
 Select the type of equation you need for your document.

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  You can also write your own equation by selecting Insert new Equation from the
options that drops down after clicking
Equation.

Symbols are available of different variety.

Including currency and a lot more.

 Click on the Symbol from Symbols Tab and select the symbol you need.
 If you want more, click on More Symbol.
 A dialog box will appear, click on the symbol and click Insert.
 Click Close.

“Design Tab”
To give design to your page or document.

Go to Design Tab, click on the Themes in Document Formatting group.

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Hover your mouse on your favorite theme, click on it.

For changing colors of your themes, click on Colors command.

If you want to remove the theme click on Set as Default.

Page Background:
If you want to edit the page background such
as page color, adding watermark, and page
borders.

 Click on the Design Tab.

 Select the option from Page
background group.
 To add the watermark, select
Watermark.
 Click on the style of watermark you
need.

For customizing your own watermark,

 Click on the Custom Watermark option

below;
 A dialog box will appear.
 Apply changes, click Apply.

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For making borders,

 Click on the Page borders in Page background group.

 Click on the small boxes to create the border.
 You can also select the color of your border, click on the Color option.
 When you are done, click OK.

“Layout Tab”
Margins:
For adjustment of the margins of your document;

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  Click on the Page Layout.
 In the Page Setup group, click on the Margin Command and select the
predefined margins.
 Or customized your own margins by clicking on Custom Margin.

Margins adjustment with Ruler:

An alternative method of changing the margins is that you can use the ruler.

Make sure you are in Print Layout mode. View tab > Print Layout.

 If you can’t see ruler.

Click on the View tab and check the Ruler in Show group.

 Or click on the view buttons bottom right corner of the document and select
Print Layout.

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You might need to drag the indent buttons out of the way first.

 First drag the little square bottom to the right and little house button to the left.

 Position your cursor over the division between light and dark, your cursor will
change into double headed arrow.
 Drag it to the left or right for changing the margins. You can also do the same
thing with left ruler for changing the top and bottom margins.

Orientation:
Orientation is used to change the layout of the page.

It has two options;

Portrait (shows page in vertical form)

Landscape (shows page in horizontal layout)

Size:
Size is used to change the size of a paper of your document.

Click on Size under Page Layout Tab in Page Setup group.

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Columns:
Columns are used to make partitions in the document.

Click on the Columns in Page Layout Tab in Page Setup group.

To break a page in Page Layout;

 Click on the Page Layout tab and select Breaks in the Page Setup group.
 Then select the type of break you’d like to insert in your document from the list.

Page: choose Page from top of the list to forced break

between the pages.

Column: used to force text to the top of the next column, when you have setup your
document or section with columns.

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Next Page: if you want that some pages have different type of orientations, headers/
footers or different page numbers. You have to select Next Page option.

Continuous: Useful for having a portion of a page with columns or having different
margins.

Even/ Odd Page: avoid these unless you know what you are doing. They are meant to
those documents where the new chapter must start with odd or even numbers.

 To insert a line break instead of page break. Press Shift+Enter.

 This is useful when you want to break document heading or a block of text in the
specific location.

Line Number:
Line Number is a command use to start a page or a section (each line) with either
continuous or new numbers.

For example:

When you click on the Line numbers, you got many options for your line numbering.

Continuous mean the numbers will continue on going to the next page.

Restart Each page means; whenever you will go to new page it will numbered as 1.

Repeat Each Section means: whenever you break a page it

will be numbered as 1 in new page.

In the figure, student chose the Restart Each Page, so when

he/ she goes to new page the numbers turns to 1, 2, 3.

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Hyphenation:
Hyphenation is used when the word gets out of the margin. By automatically applying
hyphenation half of the word remains its position and half goes to the next line having
little minus sign in between them.

Page Setup:
You can also change your Page Setup by clicking on the Dialog Launcher just on the
bottom right corner of Page Setup group.

In this dialog box there are options to adjust the margins, to change the orientations
(landscape/ portrait) and to change the size of the active document.

 If you want to save the changes for all document as default, click on the Set As
Default option on the bottom left corner of dialog box.

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Indent and Spacing:
Indent and spacing can be adjusted by Paragraph options.

Indents are used to adjust left and right spacing.

While Spacing is used to adjust space between line.

Arrange Group:
In arrange group you’ll see;

Position: changing the position of shape text box.

Wrap text: used to fit the shape/ text box in the document.

Bring Forward: used to bring the shape/ image forward, (bring front means to bring the
image to the front of all shapes, bring in front of text means bring the shape in front of
the text. In that case the text will be send to the back of the shape).

Send Backward: it means send the selected shape behind the other shape, (send to
back means send the shape behind all other shapes, behind the text means text will be
shown to front and image at behind).

Selection pane: selection pane is a column at the right of the document showing you
how many shapes you have been used in your document. Click on the small eye shape
icon to hide or show the shape/text box.

Align: align means to position your shape at specific position.

Group: click two more shapes by holding Ctrl and click on the pictures or shapes, click
on the group command. Your shapes will turn into a group. That will move together as a
group.

Rotate: change the angles of the shape.

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 “References Tab”

Table of Contents:
If you’ve notes related to your class. The best way to make contents of that notes is
Table of Contents.

 Go to References Tab.
 Select Table of Contents from Table of Contents group.
 And select the style for your Table.
 It must be inserted at the start of the document.
 If you’ve made changes in your document, click on the table and select Update
table.

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  Click on the entire Table
 Click OK.
 The table will be change automatically, regarding page number and headings.

Footnote/ Endnote:
Foot note is the small message about the selected word.

Endnote is the same but it comes at the end of the document.

While Footnote is inserted at end of the page.

For example: if you want to add something about the word;

 Select the word.

 Go to Reference Tab and select Insert Footnote from the Footnotes group.
 Write additional words about the selected word.
 When you are done, start writing your rest of the document.
 When you click on the Show Notes, you’ll notice the numbering (1, 2, 3…….)
above the word you’ve given foot/ end note.

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  When you hover your mouse over that word it will show you what additional
words has been written about the word.

Footnotes are shown as 1, 2, 3(at the end of the page) and Endnotes are shown in form
of Roman figures (at the end of entire document).

Insert Citation:
Citation is used to refer your paragraph or line in your document to whom you’ve taken
them. Means if you are going to publish a book and you took a paragraph or sayings
from other books and authors, you’ve to give credit to them in order to be safe yourself
from any case.

For that, click on the paragraph or line you’ve copied from somewhere.

Click on the Insert Citation under Reference Tab in Citations & Bibliography group.

Fill the dialog box, by writing author name, title, and publisher name.

Click OK.

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Your all citations will be saved, whenever you click on the citation command.

Bibliography:
Bibliography is a part of citation, whenever you insert a citation you must have to insert
a bibliography to make a proper list of authors.

For that;

 Click on the Bibliography under Reference Tab in Citations & Bibliography

group.
 Select the style, either you want to give heading of Reference or Bibliography.
 Click on any one.

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If you’ve inserted more citations click on the Update Citations & Bibliography.

Insert Caption:
Insert Caption helps you to find your Table, Figure etc very easily.

 Click on Insert Caption in Captions group under Reference Tab. And select the
name either these are figures or tables in Caption Label under General group.
 Click OK.
 Start writing about the figure and Insert Tab and insert a Picture.
 Once you inserted a caption you have an option to Insert Table of Figures in
Captions group. That option will ease you having a table of all of the figures you
inserted in caption.

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Cross-reference:
 Click on the cross-reference to points directly to the images, headings and
tables.
 Click on anywhere in your document then click on the Cross-reference in the
Captions group under Reference Tab.
 Select in reference type either your insertion is table or figure.
 Click Insert.

Whenever you’ll hover your mouse on that reference it will guide you to see the original.

Hold Ctrl and left click on that reference (when the cursor point a small hand shape).

“Review Tab”

Proofing:
Proofing group is under Review Tab.

In proofing section;

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There are options of Spelling and Grammar check, Define, Thesaurus, Word Count.

Spelling and Grammar check: use to check the spelling mistakes in your document.

Define: define is used to find the meaning of a specific word for that you have to
download a dictionary.

Thesaurus:

Thesaurus is a tool, which is used in MS Word or Microsoft Word to search for

synonyms and synonyms for a particular selected word. Thesaurus in Ms Word helps
writers to find exact and suitable words to express their idea.

 Select word.
 Click on the Review Tab.
 Click on Thesaurus in Proofing group.

Another way to find glossary is;

Select the word.

Press Shift+F7.

Word Count: this is use count the words, pages, character, paragraphs of your
document.

Comments are already discussed in Insert Tab.

Tracking:
Tracking is another way of keeping your document safe. Whenever you give your
document to someone else and if he/ she made changes in your document. By turning
on the Track Changes, you’ll easily know the changes made in your notes.

For that;

 Click on the Review Tab.

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  Click Track changes.

If someone has made changes to your document, it appears as red lines on the left of
the document.

Click on the Accept to accept the changes or Reject if you disagree.

Restrict Editing:
Restrict editing means that protecting your document from editing.

It locks your document with the password so that no one can change/ edit your
document.

For that;

 Click on the Review Tab and select Restrict Editing from Protect group.
 Check the option in Editing Restriction.
 Click on Yes, Start Enforcing Protection.
 After that, you have to give the password.
 Type the pass, and click OK.

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  It’s done.

For stopping the

restriction;

Click on the Stop Protection.

Type the password.

Click OK.

“View Tab”

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In view tab you’ll have the options of View, Show, Zoom, Window and Macros.

View: this group tells you what page layout of your document is.

You can change it by clicking on the different layouts.

You can also change the

layout on clicking the bottom right corner of the document.

Show: this group help to show the functions such as ruler, navigation Pane, and grid
lines.

If you don’t see ruler in your document.

 Go to View Tab, check mark the Ruler in the View group.

Navigation Pane:

The Navigation pane tells us how your document looks like each and every page where
you’ve used the table, shapes.

It also tells us the headings of our document, if we’ve given so.

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If Navigation pane is missing in your document, then follow the steps;

 Click on the View Tab.

 Check the Navigation Pane in Show group.
 On the left a column will appear, in which you can
also find words related to current document.

Zoom:
It helps you to zoom in your documents.

You can also zoom in or out with the Zoom slider on the status bar.

Window:
It helps you to arrange the windows if opened two or more.

Macros:
macro is a small program that records the actions you take to complete a specific task,
for example, adjusting the page layout to a specific format. You then run the macro to
apply all of the recorded actions in just a single click.

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  Click on Macros.
 Select View Macros.
 Select the Word Commands from down list of Macros in:
 Type ListCommands in Macros name:
 Select current keyboard settings.
 Click OK.

It will show you the shortcut keys of word document.

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