‘ Republic of the Philippines ‘METRO ROXAS WATER DISTRICT i: = MRWD Bldg., Km. 1, Roxas City 5800, Philippines BIDS AND AWARDS COMMITTEE Minutes of the Meeting 8 Contract on the Supply and Delivery of Five Thousand (5,000) Kilograms 9 Chlorine Dioxide Stabilized Powder at 1 Kilogram Foil Vacuum Pack and Sixty (60) 10 Tons of Liquefied Gas Chlorine (LGC) with 99.9% Chlorine content at 1,000 11 Kilograms Per Cylinder. 2 8 April 7, 2021 at 8:00 A.M. 4 Is Present: 16 Teresita A. Delotavo -—-_-—=—BAC Chairperson 77 Engr. Vincent I. Vilasis - BAC Vice-Chairperson is Engr. Zaldy A. Lacson = BAC Member 9 Atty. Dante A. Arcangeles - BAC Member 20 Shalmahr B. Vito = BAC Member 21 Nelin B. Andong BAC Member 22 Engr. Riann B. Brillo Head, BAC Technical Working Group (TWG) 23 Rudilyn Atanque = Member, TWS 24 Marjorie A. Dela Cruz Head, BAC Secretariat 25 Anna Rhea R. Basilonia Asst. BAC Secretariat 26 Ciselda D. Fonte - BAC Secretariat . n 8 Ty 29. Declaration of Quorum: 30 : 31 The Chairman called the Meeting to Order at 9:00 A.M. 2 33. Upon determination of the BAC Secretariat that all members are present, she 34 announced that there was a Quorum. 35 x, 36 The meeting started with a prayer led by the Head of the BAC Secretariat. 37 The BAC, then proceeded to transact its business for the Pre-Bid Conference for 39 the Contract on the Five Thousand (5,000) Kilograms Chlorine Dioxide Stabilized 40 Powder at 1 Kilogram Foll Vacuum Pack and Sixty (60) Tons of Liquefied Gas 41 4 Chlorine (LGC) with 99.9% Chlorine content at 1,000 kilograms Per Cylinder, 9 3 ‘The Total Approved Budget is Six Million Pesos (P6,000,000.00).The requesting <3 4. unit is Water Resource Division charged to account 765- A P3/ 5 02 03 130 A P3. 45 Tt was divided into two (2) lots: 46 ABC for Lot 1 - P 2,100,000.00 (5,000 kilograms Chlorine Dioxide Stabilized = P3,900,000.00 (60 Tons Liquefied Gas Chlorine (LGC)) hipoce 7 HRUD Bie Aaa Cente Hist of te PreBil Corns on te Conch om te Fit 2000) Kian llrne Die Stil Pon a1 Ken Fu Vem Pack and Sy (6D) Ton oid Ga Cllenns (LG) wi HAR Cline ann 1,000 Karas Pe CinThe requesting unit is Water Resource Division, The Committee recommended for public bidding through BAC Resolution No. 020-2021 and was subsequently approved through BOD Resolution No. 17 dated March 24, 2021. Proceedings: * The Chairman announced that the pre-bid conference is for the Contract ‘on the Supply and Delivery of Five Thousand (5,000) Kilograms Chiorine Dioxide Stabilized Powder at 1 Kilogram Foil Vacuum Pack and Sixty (60) Tons of Liquefied Gas Chlorine (LGC) with 99.9% Chlorine content at 1,000 kilograms Per Cylinder. YY a * Subsequently, the Chairman requested the Head of the BAC Secretariat to apprised the Committee on the status of the procurement. + The Head of the BAC Secretariat informed the Committee the following, to wit: ‘ L.There were three (3) prospective bidders downloaded in the Opportunity Request List of the Detail Tracking Report in the PhilGEPS website, namely: Integrated Scientific & Industrial Supply, Universal Harvester,Inc., and The Alpha Enterprise/Online SEO Marketing Services. 2. On March 29, 2021, the BAC through its Secretariat had sent @ sezagaraesseeyay aa n letter of invitation ‘to three (3) prospective observers: Ms. Llane A. B Dalisay-COA Audit Team Leader, Engr. Jose Ferdinand Dublas - Vice- 1% President, Philippine Society of Mechanical Engineers and Engr. Edgar D. . 15 Agana-President, Philippine Institute of Civil Engineers. Accordingly, none : 16 of the observers attended the conference; 7 3. As requested by the prospective bidders, Miss Anna Rhea Basilonia % emalled the bidding documents to the following: Universal Harvester, 1 Inc, Chemical Research Products Industrial Sales, Inc., The Alpha a 8% Enterprise/Online SEO Marketing Services, and Jedaric Chemicals Co., si Inc. Ss #3 + Consequently, the Chairperson requested the Committee to take @ second 84 look on the every detail of Invitation to Bid No. 015-2021. i 85 “8% * Having no comments on the Invitation To Bid, the Committee proceeded 87 to the Checklist of Requirements for Bidders, the preliminaries, Eligibility == Requirements and Technical Requirements. oo 90, © Engr. Brillo clarified to the Committee that "Technical Requirements Nos. = 17- Duly signed Technical Offer with the following complete data: item ww) number? uSe Rew deserter, quantity, remaris (Complying cr no SS complying), reference/brand/manufacturer's name of the goods offered, printed name and signature of the authorized signatory and its 93 designation, 18 -Product Information & Material Safety Data sheet written in 96 English, and 19 - Manufacturer's Certificate of Analysis written in So English” shall be evaluated for both lot. He also suggested to add the “ISO 14001- Environment Management System” as a requirements in the next procurement of chemicals. % (RUD Bide nod Asada Camanite Mints of the Pet Bil Conintnce onthe Contract onthe Fe Mtawasnd (S000) Kiloguans Clleine Diode Subitied Pewiin ot 1 Kiloram Foit Vanum Pack ad Sitly (ot ul Gan Cerin (LGO) th 44.995 Clone content a 1000 Kiegauns Pea Cinder101 ‘+The Committee confirmed the clarification of Engr. Brillo. 102 103, * After the Committee carefully checked the Eligibility/Technical 108 Requirements, they proceeded to the Technical Specifications, 10s : 106 * The Committee and the Head of Technical Working Group reviewed the 107 technical specifications, 108 109 + The Committee suggested that these goods should be included in the no 2022 early procurement in the preparation for summer. hi 12 * The meeting was declared adjourned by the Chairman at 10:25 A.M. The 13 ‘Committee proceeded to other matters. hg ns 6 Prepared by: M7 us i20 121 MARIJORIE A, DELA CRUZ 122 Head, BAC Secretariat 3 124 ‘APPROVED BY: 135 126 1 : 2s 19 130 Bi tse 23 4 135 136 7 38 39 120 Mi 1 18 va us 7 146 ut Q \ sin: 148, ‘LIN B. Al ING ENGR. JOECEL'B. BELVIS 149 Member Member 130 | iY 132 FMD Bsn ea Conits Pa f te P BU Cn oe a ei Thewsand (5,000) Kilegrams Chlorine Diside Stabiiad Pouaes ut 1 Kiloram Feit Vacoum Pach snd Sitty (GO) Tone o Ligue Gus Clann LGC) with 49.4% Chlorine contend at 7,000 Kelas Per Cylinder