HOW TO WRTIE AN EMAIL

1
2
3

4
5

6
7

1- Salutation line
• Dear Sir/Madam,
• To Whom it May Concern,
2- Greeting
• I hope this email finds you in good health,
• I hope this email finds you well
3- Give the purpose of your email- Introduction
• Thank you for contacting ABC company
• Thank you for your reply
• I am writing in response to the
• I am writing this email to express my deep interest to
• I’m contacting you with regard to
• Following your recent email
• Thank you for your prompt reply
• I’m writing to let you know that
• I’m happy/delighted to inform you that
• I am reaching out to you because…
4- The reason
• I should be grateful if you could send me the xx details
• I will be grateful if you could send me the required documents for xxx
• Please find attach 1 word document
• Please find attached some additional information on
5- Conclusion
• I look forward to hearing from you soon
• Looking forward to hearing from you
• We are looking forward to your reply
• Thank you in advance
• Thank you for your patience and time/collaboration in advance
• If you have any questions or concerns do not hesitate to let me
know/contact me
• If you need any further information, feel free to contact me.
• Thank you for your consideration regarding this matter
6- Closing
• Kind Regards,
• Best Regards,
• Sincerely,
• Best wishes,
7- Sender’s name
• Name and last name
Introduction :
Si vous représentez un groupe de personnes, commencez par vous présenter :
• writing on behalf of… (+ le nom du groupe.)
Si vous répondez à un message précédent, pensez à remercier votre
destinataire :
• Thank you for your interest. / Thank you for your contribution.
Si vous annoncez le lancement d’un produit :
• We are pleased to inform you that the book launch will take place on Wednesday
25.
Si vous avez envoyé un email précédemment et que vous n’avez pas eu de
réponse, rappelez-le brièvement et poliment à votre destinataire :
• Last week, I sent you… As I have not received a confirmation email from you, I
am writing to…

The reason
Envoi d’une candidature:
• I’m writing regarding the job vacancy at [company name]
• I would like to apply for the position of Community Manager
• I’m writing to you regarding the advertised post
Formulation d’une demande:
• Could you possibly give me some information about…
• Would you be so kind as to…
• I’d be very grateful if you could…
• Could you please send me a quote?
• I don’t understand some points, would you mind giving me more details
about…
Relance:
• Could you please update me on the delivery date of my order #000?
• I am writing because I am still to receive a response from you regarding…
• I wanted to check in and see if you had any updates on…
• I was wondering if you had any feedback on the document I sent last week
Refuse:
• That might not be the best solution.
• I appreciate the offer, but
• Would it be possible to
Out of stock:
We regret to inform you that our high-quality xx are currently out of stock at all
three of our Tallahassee stores.
We expect to receive xx. If you’d like to reserve one for pickup on or after this
date, please contact our sales manager, Rebecca Niebla, at 850-555-5555.
Thank you for understanding, and we hope to see you at yyyy and More soon!
Online order confirmation:
We’re writing to confirm your purchase of the Supercharged Exercise Bike from
our company Fit for Life. Your order confirmation number is DKFUE248791.

We expect your order to ship within two business days. We’ll send you another
email with your tracking number as soon as your order ships.

Thank you for being a loyal customer of Fit for Life! If you encounter any issues
with your order, please contact our customer support team through the email or
phone number listed below.
Time-off request email:

I am requesting time off from June 10 to June 15, 2021. I have already contacted
my team members about my absence during that time. Please reach out with any
questions regarding my time off. Thank you for your time in reviewing this email.