Institute Day , ara ( |. PLANNING "in “so ‘oeINTRODUCTION @.. Institute Day of Institute of Management Studies (Faculty of Management Studies) is witnessed on December 16 every year. ‘As per previous trend, the Tst year student takes the responsibility on behalf of VisVires Cultural Club of IM-BHU (FMS-BHU) to organise the Various Events. Here is the planning as well as roadmap for the celebration of Institute Day this year. ABOUT THE EVENT Event Date : December 16, 2023. Event Theme : Folk (Connected through Regional Cultures) Guests : Cheif Proctor & HOD, Dept, of Performing Arts.ool [of AN Dac ASKING FOR PERMISSIONS. NOTIFICATION WORK ALLOCATION Asking for Formal A notification along with Work would be Permission From Dean participation G-Form Link allocated to different of Institute & Chief for cultural event will be members of the team. Proctor of University. “_? in Ist year batch. PREPARATION/ FUND ALLOTEMENT ‘ouTsouRCING REHEARSALS ‘Applying for funds. Outsourcing of Catering Preparation/ Rehearsals utensil services to will start and continue Management Hostel's under the Cultural Head. Mess.PRE-EVENT FLOW ( 2/2 ) Dac MARKETING INVITATION Purchasing of all Inviting All Faculties, necessary [products, for Research Scholars, decor, lunch, stationary Guests as well as Non- distribution, etc. teaching staffs. ‘AUDITIONS FINALISING DECOR & RANGOLI Auditions for Cultural eo) MEETING @) MAKING Events Meeting of each Decor & Rangoli making by or under Decor Head members of team. Making of Performa, etc.ATO PAV Oe ETE) Cultural Head * Will look after all the practice/rehearsal activities. + Will take charge to bring excellent performances on stage, according to theme of event. + Mic-Sound as well as Stage Management. Drive Head + Co-ordination throughout the Walk-March route + Cather needy children at a specific place for Stationary drive, Decor Head + Look after proper decoration of Prabandh Bhawan for Cultural Event. + Look after Rangoli Creation at Faculty. Graphics + Promotional Head + Will look after all online graphic designs such as Posters, Invitations, Certificates, ete Refreshments Head + Co-ordination With Hostel Mess for their requirements and taking care of everything related to Lunch during Event.Das ARRIVAL TIME PRAYER OFFERING INSTITUTE FLAG HOISTING The official time owner Offering of Prayer to Maa Institute Flag having alll students, professors, Saraswat offering of Logo of Institute would scholars & non-teaching ute Mahamana Pt be hoisted in front of staffs with, o”. ‘at Faculty, Maden o Malviya Jee. oe KULGEET DIRECTOR'S DEAN'S SPEEECH Kulgeet will be sung sahil A short speech over the just after flag hoisting, Ashort speech over the importance of the day. Idistory of the Institute. GUEST FACILITATION & WALK MARCH TO. STATIONARY DISTR. SPEECH CHITTUPUR GATE Stationary Distribution to ‘Speech By Cheif Guest: Walk March preceeded by needy childrens. The Cheif Proctor, BHU. Director & Dean, childrens would have been co-ordinated beforehand by Drive Head,RE-ARRIVAL TIME Re-arrival of students, faculty members ©) Das KNow Your LUNCH BREAK INSTITUTE QUIZ ‘A Quiz competition © Lunch Break preceeded aiiaieneey conducted at Seminar by Faculties. all staffs Me e @ : cee al GUEST FACILITATION & COMPLETION OF CULTRAL CULTRALEVENT SPEECH SvEnT Inaugural of cultural event by offering flower garland to Malviya jee's © ‘Speech By Cheif Guest: HOD of Dept.of Performing Arts, a @ © LAMP LIGHTENING As per previous rituals, Lamp lightening in full Institute, BHU. DAY CONCLUSION Concluding of Event. along with all post event activities such as. Social Media updates & press release.set) sate] GUO) YVAN ‘LINAUGURATIONS Cea erd PAC STAY ERO E e ERG ad Coes ay Sa Aaa naa T.FOLK SONG 2 10. SKIT SS NUN ACG 12. POETRY 2 PERT NAAL Se URS EC sss] (eRe 14, VOTE OF THANKSMANU wala - Mas Main Course + Paneer Butter Masala * Dal Fry + Jeera Rice + Mix Veg * Puri * Salad + Papad + Fruit Raita Desert + RasagullahESTIMATED BUDGET DECORATION + Rangoli Colours 2300 + Marigold Mlowers :500 x "10 = "5000 + Decor Labour Charge : £700 + Wire, Bamboo Sticks, Cloths (Rented) £500 + Lights & Sound System (Rent): £2000 Lunch + 40 (Faculty Members}+ 25 (PhO Scholars) + 240 (Students) + 20 (Non-Teaching Staffs)= 525 120 per plate approx = STATIONARY DRIVE + Would be conducted with contribution + Deep 350 x 1 = 1550 + Mustard Oil: 6 Litres x "150 « 1900 + Baati (Cotton Buds)=€200 + Refteshments during Rehearsals €6 x 250 =€1500 (combined) + Teaveling/PetroliLogistics: 71500 + Guest Facilitation: 1000 + Quiz Winners Prize: £300 +200 + #100 = ¢600 THANKING YOU. + Miscellaneous: #2850