ee APPLICATION SETUP DOCUMENT Adding New Operating Unit - Financials Author: Creation Date: Last Updated: Version: 1.0 Release: 11.5.10Contents SA: Review Multi-Org Profile Options AD: Choose Set of Books. PO: Define Inventory Organization Paramatars AP: Define Financial Options. AP: Define Expense Report Templates. AP: Define Payables Options AP: Define Banks AP: Define New AP Signing Limits...» AP: Define Tax Codes. AP: Define Tax Groups AP: Define Tax Reporting Entities OIE: Define iExpence Policies... Enable Expense Allocations, Set Up Required Expense Fields...... Define Receipt Notification Rule Set Assign Receipt Notification Rule Set Define Mileage Rate Schedule SA: Set OIE Profile Options |AR: Define AR System Options... AAR: Open Accounting Periods (Required) AR: Define AutoAccounting.. AR: Define Transaction Types... AR: Define Transaction Sources. AR: Define Remittance Banks...» AR: Define Receivables Activities. Pageiiof 58 10 1B 14 8AR: AR: AR: AR: om FA: FA: FA: Fa: FA: Fa: FA: Fa: FA: Fa: FA: Define Receipt Classes and Payment Methods... Define Receipt Sources Define Remit-To Addresses. Define Standard Memo Lines Define Item Validation Organization. Review Account Generator Setup. Define System Control Define Additional Asset Locations Define Fiscal Years: Define Calendars Define Asset Books. Define Prorate and Retirement Conventions Define Security by Book Define Additional Depreciation Methods Define Depreciation Ceilings Define Asset Categories Open and Closed Issues. Open Issues Closed Issues. Page 58 “1 2 BSA: Review Multi-Org Profile Options ‘System Administrator > Options > System ‘This step shouldbe some during the mult-rg configurations. Make sure the respective responsbiltis have the mul-org profle option st to thelr respective perating units.AP: Choose Set of Books Payables Manager > Setup > Set of Books > Choose ‘Your sytem administrator assciates sets of books with one or more responsible. Yur responsbilty determines vith which set of books you are working. ‘You nave the option of seting up mule organatione within one netaliaton of Payables, Your sytem scminatratraeracstes 2 raspansiay wth particular organization and set of books, The name of your st of books appears onal reports you generate in Payabes,PO: Define Inventory Organization Parameters Purchasing Super User > Setup > Organizations > Organizations _Atach the inventory ocganizatons to the corect operating uni, legal entity, and set of books. Ifyou have more than one busines grup, change tothe ‘esporsibty associated with the other business group and continue dering your organization dasication.AP: Define Financial Options Payables Manager > Setup > Options > Financials Use the Financials Options window to define the cotions and defaults that you use for your Orace Financial Appliations). Values you enter in this window are ‘shared by rae Payables, Oracle Purchasing, and Oracle Aeseta, You can define defauts in thi window to mpi supplier entry, regulation enzy,aurchaee ‘order erry, invoice entry, and automate payments, Depending on your application, you may not be required to enteral fds.AP: Define Expense Report Templates Payables Manager: Setup > Invoice > Expense Report Template «You must define last one experse report template with the Enable fr Internet Expenses Users check box selected. Only expense report templates ith this opton enabled can be ured in Internet Expenses, Use the Oracle Payables Expense Report Templates window to deine your expense report templates. Use the Craate Expense Report Template DataLoad availabe on the Feature st,AP: Define Payables Options Payables Manager > Setup > Options > Payables Inthe Payables Options window, slat each region that contains the options you want to define.AP: Define Banks Payables Manager > Setup > Payments > Banks You can define a bank ora clearing hous. Define banks to record internal banks, where you are the account hole of arecnst andor lsburseret account. 1 you use Payables, you can dfne eteral banks where your suppers are the account elders. IF you use Receivables, define banks to record external ‘banks where your customers ae the account nolce's of disbursement accounts,AP: Define New AP Signing Limits Payables Manager > Employees > Signing Limits Description: Us ti frm to define £2 signing ite anager an aporve an expen apr only the tata amount ofthe apace report doesnt exceed the sering lime: Te Fanager (Spenig) Approve Procesin the pane Reports workfon ue he srg mts you dene fo Geterine wie nagar hs euery 0 eppore ‘expense repr. You asin soning msn yur primary funciona care. To asign signing iis Navigate tothe Employee Signing Limits windon, |Add adeitonal approvers by follwing te sts below Select AP Expense Report asthe docurent pe Enter the name ofthe manager to whom you want to assign a signing limit inthe Employee Name fle or choose from thelist of values. Enter the cost center for which you want this manager to approve expense reports, or cheose fom the lt of values. Enter a signing lim fr ths manager. Repeat stops 3-5 ifyou want this manager tobe able to approve expanse reports for more than one cost cee, Save your werkAP: Define Tax Codes Payables Manager: Setup > Tax > Codes Inthe Tex Codes window, you define the tax names, or tx cds, you use on imoies to record invoice tas you pay to suppliers are tax authores Each ‘x code has a tax type, a (ax fate, and an acount to which you charge tax amourAP: Define Tax Groups Payables Manager: Setup > Tax > Groups ‘Use Tax Groups wo combiae your ax codes into tx gros to calle miple tes on single able ams ia your Payables nd Purcssingwaasactons. You ct lo wse ‘histo snage apex recovery requirements. you cay se ig tx eodes wth sul recovery ate, you do ao ee ose pt UpAP: Define Tax Reporting Entities Payables Manager: Setup > Tax > Reporting Entities, Use the Reporting Entynindow to define reporting ene for your 1099 tx reparting A reporting entty is any parson or organization that has a nique Tax Tdensifeation Number (TIN). 1 you use the NACHA payment format, the Name and Tax ID Number are used to identify the reporting enty thats inating the eectonic payment, When YoU define your disbursement bank account, ene the tax reporting enty in the Alteate Account Holce ld oF tre Bank Accounts window, since Payables ‘Bowe yout deine more an one erty per organization. 230 WeOIE: Define iExpense Policies, Enable Expense Allocations Internet Expenses Setup and Administration: Internet Expenses Setup > Accounting > Define ‘Select Enabled tot users undate the default segment value. Select Read-only o Gsply ne current segment vale but prevent update, Select Disabled to ‘mths sagment frm expanses erry pages. Se stats a olous Company Read ony Deparment fRexe-ony ‘Account fRexe-oniy rae Disab Ineercompany Disab‘Set Up Required Expense Fields Internet Expenses Setup and Administration: Internet Expenses Setup > Policy > Expense Fields End Date enabled Marchant Required Merchant Reauires lass oF eke enabled Ticket Number enabled From Location Required To Loeation| Reauired Merchant Reguired umber of attendees Enabled Avendees Required Leave defaultsRule Set Name Receipts Notations Deseripten Receipts Notfcations Nott Ineveal When Receipts are receives Overdue Receipts Notifications Recep overdue or ming after expense report 14 submited ‘Subsequent notifications i receipts stil overdue 7 Recaps considered overdue or missing after user 7 responce Receipt document required #usarincoates Yee recess are missingAssign Receipt Notification Rule Set Internet Expenses Setup and Administration: Internet Expenses Setup > Audit > Ni Rule Set Name Receipts Noteations Fectve Star Date 01/01/2005Define Mileage Rate Schedule Internet Expenses Setup and Administration: Internet Expenses Setup > Policy > Schedules > We decided not to sett up in Production at this pint. The instructions will main inthe document for future reference. ‘+ Define 2 new mileage schedule for Ausvallan employees: 1+ Click Create New Schedule’. Populate required felds 35 fellows: Between Oand 10900,z ‘Other ‘Geatar Tan 30000 z Ge Between 0 and 10000. 4 4 Car (Gester Than 10000, 25 3 Motareyse Between O and 10000 4 @ Mtoreyce (Greater Than 10000, 24 T Yan Between O and 10000. ra g Van (Gester Than 10000, 28 Clk Apply. Chek activate,SA: Set OIE Profile Options ‘System Administration: Profile > System Deseripton: Use th erm to define prfle ops. + Navigate to System Profies ‘+ Enter Resoonsbity:'ATLMB Expense Entry’ {Provide values from the tbe Below, OTE approver Ragu Yee ‘IE rate Expense AGERE sad Win One Wstaasen ‘WE Neticaton Renan Mode Reason TA stale ‘Arata Escalon Noon Tok Ursasaned esas ol ‘OE EaHe FoI ‘OE EaHe Te Ore Papose Read iE Report Naber PAE Pa Allon Project Tine ed pense EY WE: Mier ance Ema "Yee vith Owe ‘Atoms ed, Win Orie VERE TaAR: Define AR System Options Receivables Manager: Setup > System > System Options Description: Use this frm te define Oracle Receivables stem guidelines to contol how Oracle Receivables works for you. During Receivables setup, you specfy Your accourting method, set of books, tax method and accounts, customer and invlce parameters, and how the Autlnvece and Automate Reclpts rogram wil rn.‘AR: Open Accounting Periods (Required) Receivables Manager: Control > Accounting > Open/Close Periods Description: Open er close periods in your accounting ealerderto contre the receding of account information for these peiods. Receivables uses the ‘talus ofthese accounting periods to conta tansacton erty ar journal erty craton to Your geneal ledger. You cannct enter an actin a Cosed ‘ecounting peri. Receivables provides the folowing peved statuses: Not Opened, Future, Open, Close Pending, and ClosedAR: Define AutoAccounting Receivables Manager: Setup > Transactions > AutoAccounting Description: Define AutoAccounting to specfy the general edger accounts for ransactons that you enter manually o import using Autotnvoice, ‘Autoccourting uses this information to create the defaut revenue, recehable, eight, tx, unearned eveue, untied recevabe, france charges, bls ‘receivable aecounts and Autolnvoice earing(euspense) account, Department ‘count 1c Company Department ‘account Ic Company Department‘ecount Faure 1c Company Department ‘court Feture Ic Company Department ‘count Faure 1c Company Department ‘courtCompany Department ‘RecountAR: Define Transaction Types Receivables Manager: Setup > Transactions > Transaction Types Define the transaction types that you asign to voices, debe memes, commitments, chargebacks, credit memes, on-account credits, and bils receivable. Recevables ures transaction tpesto default payment term, account, tat, feight, eatin ign, posing, and recchabes information, Receivables provides ‘bo pregeines transaction types: Inicice and Creit Memo.AR: Define Transaction Sources Receivables Manager: Setup > Transactions > Sources Define the transaction sources that you asign to nveees debit memos, commitment, ert memos, onmaccount credits, and ils recelable. Recelvabies {ses transaction sources fo contol your tansacion and tansacton batch numbering, provide default transaction types for tansactons in bach, and to select ‘aldaton options fer imported tansactons. Receivables provides the folowing predefined transaction sources: MANUAL-OTHER, OM Reversal, and Chargeback.AR: Define Remittance Banks Receivables Manager > Setup > Receipts > Banks ‘This step wes completed in step AP: Dene Banks aboveAR: Define Receivables Activities Receivables Manager: Setup > Receipts > Receivable Activities Description: Use ths form to define as many Receivable Activities as you requre. Define reclvatles activities to default accourting information for Miscellaneous Cash, Discounts, France Charges, and Adjustments. Grargbeck adhere ve ‘Sergsck Revere! re Revenue On Ices None“Genrng scroure usa nnen oatng One ROSEE WE rae ee it BES SIRE eretrer" fom Bank Stent ‘ana rer vee ses Beso None Miealoneous Cah Miscalanus Ch Bei BezsaneAR: Define Receipt Classes and Payment Methods Receivables Manager: Setup > Receipts > Receipt Classes Define receipt classes to specfy whether recits are created manually or automatically. For manual receigts, you can spec whether to automaticaly remit it to the bank andfor clear your accounts. Far automatic receipts, you can speciy a remitiance and cearance method, and whether receipts using this cass ‘equre confmation.AR: Define Receipt Sources Receivables Manager: Setup > Receipts > Receipt Sources Description: Use ths form to define your Receipt Sources. When you def your receipt source, you can enter a default receipt dass and payment methodAR: Define Remit-To Addresses Receivables Manager: Setup > Print > Remit-To Addresses Description: Use ths form to mairtain your customer's Remit-Te Addeesses that you vant Oracle Recelvables to print on your statements and dunning letters. Acsocate each remit-to adress ith one o more state, county and postal code combinations. Remittn addresses are assigned based onthe bilo {dress on the transection, Ifyou do not isn to setup a remi-o address foreach ication, ou can setup one remitfo adress vith a default assignment. ‘This wl be used for ll locations or for any lations that do not have specific locaton assignments. To et up a defaut reritto adress, enter the remitto| address, navigate to the esigement region then using theft of values inthe Country fd, selec: Default Value. ove tothe next fed and select te ‘DEFAULT state from the ist of values. Defaut valueAR: Define Standard Memo Lines Receivables Manager: Setup > Transactions > Memo Lines Description: f you want to enter predefined lines for debit memos, or-account credits and invoices, you can dene standard memo ines. \When you define your standard memo lines, you can specify whether a ine i for charges, freight, ine or tax, Receivables lets you define one chargeback and one debit memo reveisal ine,OM: Define Item Validation Organization Order Management Super User: Setup > System Parameters > Values Description: Set the value for Item Validation Organization (Inventory Organizations) to define which Inventory Organization you can use to transact items in a given Operating Unt. ‘Generic ParametersFA: Review Account Generator Setup Description: Oracle Assets uses the Account Generator to generate accounting fesield combinations for journal entries. You must review the defauit process that Oracle Assets uses to see ift meets your accounting requirements. You can optionally customize the Account Generator for each set of books that you have defined. Note that you must set up Oracle Workflow inorder to use the Account Generator.FA: Define System Controls Fixed Assets Manager > Setup > Asset System > System Controls Description: Set up your system controls. You specify your enterprise name, asset numbering scheme, and key fesfeld structures in the ‘System Controls window. You aso specify the oldest date placed in service of your assets.FA: Define Additional Asset Locations Fixed Assets Manager: Setup > Asset System > Locations Description: Define valid locations. Your location flxfeld combinations tel Orace Assets what locations are valid for your company, Oracle ‘Assets uses location for tracking assets and for property tax reportingFA: Define Fiscal Years Fixed Assets Manager: Setup > Asset System > Fiscal Years Description: Use the Fiscal Years window to define the beginning and end of each fiscal year since the stat of your company. Your fiscal year ‘groups your accounting periods. You must define the start and end date of each fiscal year since the oldest date placed inservice.FA: Define Calendars Fixed Assets Manager: Setup > Asset System > Calendars Description: Use the Calendars window to set up as many depreciation and prorate calendars as you need. Calendars break down your fiscal ‘year into accounting period. Define your calendars with as many perioes as you need. Define a prorate calendar and & depreciation calendar for each depreciation book. Depreciation books can share a calendar, and you can use the seme calendar for your depreciation calendar and prorate calendar f appropriate.FA: Define Asset Books Fixed Assets Manager: Setup > Asset System > Book Controls Description: Use the Book Controls window to set up your depreciation books. You cen set up an unlimited number of indesendent {depreciation books. Each book has its ow set of accounting rules and accounts so you can organize and implement your fixed assets ‘counting polices.‘Select valves that match Fld names,FA: Define Prorate and Retirement Conventions Fixed Assets Manager: Setup > Asset System > Prorate Conventions Description: Use the Prorate Conventions window to set up your prorete and retirement conventions. Prorate and retirement conventions determine how much depreciation expense to take in the first and last year of ife, based on wien you place the asset in service.FA: Define Security by Book Fixed Assets Manager: Setup > Asset System > Security Description: If you have multiple deprecation books, you may need to set up security for each book. For example, you may have operations in the US., Europe, and Asia, and may have sets of books and associated deprecation books set up for each country, eccording to that ‘country’s curency and tax laws. For varity of reasons, you may prefer thatthe staff atthe cifferent sites are unable to view depreciation information for another site. ‘Oracle Assets allows you to limit access to each book so that only certain individuals can view the information. You do this by creating asset ‘organizations and organization hierarchies that determine which organizations have access to a specific deprecation book.FA: Define Additional Depreciation Methods Fixed Assets Manager: Setup > Asset System > Depreciation > Methods Description: Depreciation methods specify how to spread the asset cost: Oracle Asset includes many standard depreciation methods, and your can define adcitional metheds in the Methods window, i necessary.FA: Define Depreciation Ceilings Fixed Assets Manager: Setup > Asset System > Depreciation > Ceilings Description: Depreciation celings limit the depreciation expense you can take for an asset. Set up depreciation expense ceings to limit the ‘annual amount of depreciation expense you can take on an asset. Or set up depreciation cost ceilings to limit the recoverable cost ofan assetFA: Define Asset Categories Fixed Assets Manager: Setup > Asset System > Asset Categories Description: Asset categories let you define information that is common to all assets in a category, such as depreciation method and prorate convertion. Oracle Assets uses this information to prove default values to help speed asset entry.Open and Closed Issues ————— Open Issues 1 (Closed Issues 1. 1os7er16s Page 55.0658