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Tendering Estimating and Quantity Surveying 4
Tendering Estimating and Quantity Surveying 4
Quantity Surveying 4
AJEEMSUHAN
1
TABLE OF CONTENTS
Task 01 ` 1-10
Task 02 11-23
Task 03 30-33
Reference 34
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TASK 1
1. Introduction
Civil engineering projects require efficient and systematic procedures for measurement,
procurement, tendering, estimating, and contracts to ensure successful project execution. This
report outlines the key processes involved in these areas and describes the associated
documentation commonly used during the tender stage of a civil engineering project.
Surveying plays a crucial role in civil engineering projects as it provides accurate information
about the site conditions, topography, and existing infrastructure. It involves using specialized
instruments and techniques to measure and map the land. Surveyors use instruments such as total
stations, GPS receivers, and levels to determine distances, angles, and elevations. They collect
data on existing features like buildings, roads, and utilities, as well as natural features like rivers
and hills. This information is then used to create detailed topographic maps, establish property
boundaries, and plan the layout of the project. Surveying ensures that the project design takes
into account the site's characteristics and helps in the proper alignment and positioning of
structures.
Quantity takeoff is the process of calculating the quantities of various items required for
construction based on project drawings and specifications. It involves meticulously examining
the construction plans and identifying the different materials, equipment, and labor requirements.
Quantity takeoff is typically done for each component of the project, such as excavation,
concrete, steel reinforcement, piping, and electrical wiring. Quantity takeoff can be performed
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manually or with the help of specialized software that allows for the extraction of quantities
directly from digital drawings. Accurate quantity takeoff is essential for estimating project costs,
procuring materials, planning logistics, and scheduling construction activities.
The Bill of Quantities (BoQ) is a comprehensive document that itemizes the quantities of
materials, equipment, and labor required for each aspect of the project. It serves as a detailed
inventory of all the construction components and their quantities. The BoQ is typically organized
by trade or work package and provides a breakdown of the materials, their specifications, unit
rates, and total quantities. It helps in standardizing the pricing and evaluation of tenders from
different contractors. The BoQ is used by contractors to prepare their bids by calculating the
costs associated with the quantities provided. It also serves as a reference during the execution of
the project to ensure that the required quantities are procured and used as planned. The BoQ is an
important contractual document that facilitates transparency, accuracy, and fairness in the
tendering and execution of civil engineering projects.
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3. Tendering Methods and Contractual Arrangements
Tendering methods and contractual arrangements are vital in the selection process of a contractor
for a civil engineering project. Open tendering, selective tendering, negotiated tendering, design
and build contracts, and traditional contracts are commonly used approaches.
Open tendering is a method where bids are invited from all interested contractors, ensuring fair
competition. This approach allows a wide range of contractors to participate, promoting
transparency and attracting potential bidders. The open nature of this method encourages a
competitive environment, which can result in obtaining competitive prices and quality proposals.
On the other hand, selective tendering involves inviting bids from a pre-qualified list of
contractors. These contractors are chosen based on their experience, capabilities, and adherence
to specific requirements set by the client. Selective tendering ensures that only competent and
qualified contractors are considered for the project, which can enhance the quality of
submissions and reduce risks associated with contractor selection.
Negotiated tendering is employed when specialized or complex projects require a more tailored
approach. It involves direct negotiations with a preferred contractor. This method allows for
detailed discussions and the ability to negotiate terms, such as scope, price, and timelines, with
the chosen contractor. Negotiated tendering is beneficial when unique expertise or innovative
solutions are required, but it may involve less competitive pricing due to the absence of direct
competition.
Design and build contracts streamline the process by awarding a single contract to a contractor
responsible for both the design and construction phases. This approach ensures a seamless
transition between design and construction, reducing coordination issues and potential conflicts.
The contractor has overall responsibility for delivering the project within the agreed parameters,
including design, construction, and compliance with project requirements.
In contrast, traditional contracts separate the design and construction stages. The contractor is
selected based on the lowest bid submitted. This method places emphasis on cost
competitiveness, as the lowest bidder is typically awarded the contract. However, it requires
clear design documentation to avoid potential conflicts during construction. Traditional contracts
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offer the advantage of competitive pricing, but effective collaboration between the client,
designer, and contractor is essential to ensure a successful project outcome.
a. Invitation to Tender (ITT): Issued by the client to invite contractors to submit their bids,
including project details, requirements, and submission instructions.
c. Tender Forms: Documenting the contractor's bid, including proposed prices, construction
methodologies, schedules, and any qualifications or exceptions.
d. Drawings and Specifications: Providing detailed technical information about the project's
design, materials, and construction methods.
e. Conditions of Contract: Outlining the legal terms and conditions governing the relationship
between the client and the contractor.
f. Contract Data: Including project-specific details such as contract duration, payment terms,
performance guarantees, and insurances.
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5. Procedure for Preparation of a Tender
The procedure for the preparation of a tender typically involves the following steps:
c. Site Visit: Allowing contractors to visit the project site to assess the conditions and better
understand the project requirements.
d. Tender Submission: Contractors submit their bids, including all required documentation,
within a specified deadline.
e. Tender Evaluation: The client evaluates the submitted tenders based on criteria such as price,
qualifications, experience, and proposed methodology.
f. Award of Contract: The client selects the successful bidder and awards them the contract,
initiating the project's execution.
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Estimating Procedures for Costing Civil Engineering Projects
Estimating procedures are essential for accurately determining the costs associated with a civil
engineering project. Key steps in estimating include:
a. Quantity Takeoff: Determining the quantities of materials, labor, and equipment required
based on project drawings and specifications.
b. Pricing: Assigning unit prices to each item in the BoQ, considering current market rates and
historical data.
c. Labor and Equipment Costs: Estimating the cost of labor and equipment based on productivity
rates, availability, and project duration.
d. Indirect Costs: Accounting for overhead expenses, site facilities, supervision, and contingency
allowances.
e. Profit and Overhead: Adding a profit margin and overhead costs to the total estimated project
cost.
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7. Types of Civil Engineering Contracts
Various types of contracts can be utilized in civil engineering projects, depending on the specific
needs and complexity of the project. Here are the common contract types:
a. Lump Sum Contracts: In a lump sum contract, the contractor is paid a fixed amount for
completing the project as per the defined scope and specifications. This type of contract is often
used when the project's scope is well-defined and there is little risk of changes or unforeseen
circumstances. The contractor bears the responsibility for managing costs and risks within the
agreed-upon price.
b. Cost-Plus Contracts: In cost-plus contracts, the contractor is reimbursed for the actual costs
incurred during the project, in addition to a predetermined fee or percentage. This type of
contract is commonly used when the project's scope or specifications are uncertain or subject to
changes. It provides flexibility for the contractor to account for unforeseen expenses and
encourages transparency in cost reporting.
c. Target Cost Contracts: Target cost contracts involve setting a target cost for the project, and
the contractor is paid for the actual costs incurred. A predetermined sharing ratio is established to
allocate any cost overruns or savings between the client and the contractor. This contract type
promotes cost efficiency and incentivizes the contractor to manage costs effectively.
d. Unit Price Contracts: In unit price contracts, the contractor is paid based on the actual
quantities of work performed, multiplied by predetermined unit prices. This type of contract is
commonly used when the quantities of work cannot be accurately determined in advance, such as
in maintenance or repair projects. The contractor is compensated based on the actual output or
quantities delivered.
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It is important to select the most appropriate contract type based on the project's characteristics,
risk factors, and desired outcomes. Contractual arrangements should be carefully considered to
ensure clarity, fairness, and alignment with project objectives.
Conclusion
Efficient measurement, procurement, tendering, estimating, and contracting procedures are
crucial for the successful execution of civil engineering projects. By following established
processes and utilizing appropriate documentation, clients and contractors can ensure
transparency, fairness, and effective management throughout the tender stage, ultimately leading
to successful project outcomes.
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TASK 2
Introduction.
It is related to the measurement and preparation of descriptions for piles, pile caps, and bridge
abutments in accordance with the latest Civil Engineering Standard Method of Measurement
(CESMM). The task requires taking off the quantities and preparing descriptions for the in-situ
concrete, reinforcement, and formwork for the drawings numbered 5120315-BR-DD-001,
5120315-BR-DD-002, 5120315-BR-DD-003, 5120315-BR-DD-004, and 5120315-BR-DD-005.
The supporting documents for this task would be labelled as Part 1 drawings. This task requires a
thorough understanding of the latest CESMM and familiarity with the relevant engineering
drawings.
Name of the Project: Wight light railway medina high school footbridge
Drawing No:
Name of the Taker offer:
Date: 28/03/2023
Taking off check
list
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Formwork rough finish,
2 plane vertical, exceeding
2 3.50 1.22m (G.1.3.5)
1.00
14.00
2
2 7.00
1.00
28.00
2
4 6.95
1.00
55.60
2
4 1.50
1.00
12.00
109.60
262
8 Ditto but, other curved
0.64 (G.1.6.0)
Cast in place concrete
piles, reinforcement,
straight bars, 12mm dia,
not exceeding 25mm
(Q.2.1.1)
4.
Abutmen
t
Formwo
rk Formwork
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Concrete
formwork rough finish
vertical side exceeding
1.22m
(G 1 4 5)
For the Front face of Base
4.30 plate of the abutment
1.00
4.30
For the Side faces of the
2.90 abutment base
2 1.00
5.80
4.00
30.40 base)
1.45
For the Front face of wall
of the abutment
2 3.57
10.34
3.57
For the Side face of wall of
the abutment
2 3.30
23.53
m (For the one side abutment
2
33.87 base)
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2 64.27
m2 (For the one side
128.54 abutments)
Concrete for Abutment
Provision of concrete for
concrete base designed
concrete grade C25
cement
to BS 12,20mm size
Aggregate min cement
content BS 667.
(F 1 4 2. 1)
4.30 For the Base plate of the
2.95 abutment. (only for one
1.00 side)
12.69
4.00 For the leg of Base plate of
the abutment. (only for
1.00 one side)
2 1.50
12.00
1.45 For the Side face of wall of
3.30 the abutment (Only for
one Side)
3.36
16.06
2 40.75
81.49 m3 For the Both Side of
Abutments
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Abstract sheet of Substructure Including Ground Floor Slab
GROUND WORK
Excavating pit for columns Filling to excavation average Filling material needed
maximum depth ≤ 1.20 m. thickness > 0.25 m arising
from excavation.
274.2
68.6
(491)
290 m3 491 m3
-201 201
-201 m3 201 m3
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SURFACE TREATMENT EARTHWORK SUPPORT
90.72 302.4
241
331.72 302.4
332 m2 303 m2
CONCRETE WORK
24.1
27.9 13 m3 6.6
28 m3 7 m3
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FORMWORK SLAB BEAM
91 m2 205.7 30 m3
208 m3
105.84 208
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Total = 258 m3
106m2
361.5
362m2
MASONRY WORK
Random rubble masonry. Damp proof coarse width Random Rubble Masonry
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> 225 mm horizontal. work.
198.8 280 7
*125% 99.4
248.5 280
107 m3
REINFORCEMENT/INSULATION
REINFORCEMENT INSULATION
479
2732
4058 m 13 tons
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19
BOQ for the Substructure Including Ground Floor Slab
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09 Random rubble m3 250 12 3000
masonry
14 Miscellaneous 10000
202,000
- - LS 1000
Site Clearing
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Setting out - - LS 750
22
Sand 40 M3 50 2000
Gravels 5 M3 65 325
nails 8 kg 3 24
Binding wire 20 kg 2 40
TOTAL $ 11813
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REFERNCES
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Appendix 1: Assumed Footing Locations
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Appendix 3: Excavation volume for Rubble
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APPENDIX 5: ABUMDMENT DETAILS OF PART 1
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TASK 3
To produce a tender document, you need to follow these steps. First, consider the nature and
requirements of the project to determine the most suitable contract type. There are several
common contract types, such as lump sum contracts, cost-plus contracts, target cost contracts,
unit price contracts, and incentive contracts. Choose the contract type that best aligns with the
project's objectives, risk factors, and desired outcomes.
Next, gather all relevant project information provided by the client, including project drawings,
specifications, scope of work, and any other pertinent documents. It is essential to fully
understand the project requirements, timelines, and evaluation criteria to prepare an accurate
tender. Make sure you have a clear understanding of the project and its deliverables.
Once you have the project information, proceed to develop the tender documentation. The tender
documentation typically consists of various components. Firstly, create an invitation to tender,
clearly stating the project details, scope of work, submission instructions, and the deadline for
submitting tenders.
Create a form of tender document where contractors can fill in their proposed prices,
construction methodologies, project schedules, and any qualifications or exceptions they may
have.
Review a standard form of contract commonly used in the industry, such as FIDIC or NEC
contracts. Adjust the contract conditions in accordance with the tender form and specific project
requirements. Ensure that the contract is fair, balanced, and suitable for the project.
Include detailed drawings and specifications that provide technical information about the
project's design, materials, and construction methods. It is crucial to provide clear and accurate
documentation.
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Prepare a comprehensive bill of quantities document that itemizes the quantities of materials,
equipment, and labor required for each aspect of the project. Include unit rates and any relevant
pricing information to assist the contractors in their pricing.
Lastly, review and adjust the form of contract to align with the tender form and specific project
requirements. Customize the contract by modifying the terms and conditions as necessary. Make
sure the contract is fair, balanced, and ready for signature by the contract parties.
By following these steps, you can produce a professional tender document that includes all the
necessary information and documentation for the project.
PER m2
M05
2 Timber plank 38mm class II sq.m 1.500 1.00 1.50
M13
4 Screws brass 30mm x Guage 8 Doz 3.740 0.00
M13
3 Screws brass 25mm x Guage 8 Doz 0.374 0.00
Skilled
L002 labour hour 15.000 2.00 30.00
Unskilled
L001 labour hour 6.000 3.00 18.00
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I032 Supplying and fixing of 25mm thick sash in imported timber for doors and
windows (Iron Mongery glazing paid seperately)
PER m2
M42
7 32mm thick imported timber planks m2 1.400 0.00
Skilled
L002 labour hour 15.000 50.00 750.00
Unskilled
L001 labour hour 6.000 60.00 360.00
1,110.0
SUB TOTAL 0
OVER HEAD & PROFITS 22.00% 244.20
1,354.2
TOTAL 0
I033 Supplying and fixing of battened, door for gurge 32mm framed 15mm thick battened with
125mm x 100mm frames in class I timber with iron pintels and strap hinges Iron tower bolts
for doors
for Hasp &
Staple.
PER m2
M38
1 Hasp and staple Iron 100mm * No. 0.200 70.00 14.00
M38
2 Screws Brass 40mm x Gauge 8 Nos. 3.400 80.00 272.00
M04 Timber beams
3 class I Cu.m 0.02 60.00 1.20
M05
1 Timber plank 38mm class I sq.m 0.60 30.00 18.00
M42
5 25mm thick planks of class I local timber M2 0.64 50.00 32.00
M42
9 Holdfasts - 250 x 25 x 6 Nos. 1.00 0.00
M43
0 Pintels and stay hinges 50mm x 6mm x 1m Nos. 1.00 20.00 20.00
M06
2 Bolt & nut iron 45 x 6mm Nos. 5.00 0.00
M06
8 Bolt Tower iron 75mm * Nos. 0.20 10.00 2.00
L001 Unskilled Hour 4.000 20.00 80.00
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labour
L002 Skilled labour Hour 6.000 30.00 180.00
ALLOW FOR SPUR STONES SAND PAPER
DOWELS
ALLOW FOR MACHINE PLANING
SUB TOTAL 619.20
OVER HEAD & PROFITS 22.00% 136.22
TOTAL 755.42
Supplying and fixing of glazed and panelled, 32mm thick sash and with 100mm x 75mm
I034 frames
in class I local timber for doors and windows including all Brass furniture. (Door lock paid
seperately)
PER m2
32
100mm x 75mm frames in class II local timber complete with brass
furniture for doors and windows. ( door lock paid
seperately)
PER m2
3,930.3
SUB TOTAL 4
OVER HEAD & PROFITS 22.00% 864.68
4,795.0
TOTAL 2
REFERENCES
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Runeson, G. and Skitmore, M., 1999. Tendering theory revisited. Construction Management &
Economics, 17(3), pp.285-296.
Maintenance_BSR-2022.pdf (buildings.gov.lk)
Mohemad, R., Hamdan, A.R., Othman, Z.A. and Noor, N.M.M., 2010. Decision support systems
(DSS) in construction tendering processes. arXiv preprint arXiv:1004.3260.
Liu, T., Wang, Y. and Wilkinson, S., 2016. Identifying critical factors affecting the effectiveness
and efficiency of tendering processes in Public–Private Partnerships (PPPs): A comparative
analysis of Australia and China. International Journal of project management, 34(4), pp.701-716.
Buuri, J.M., 2016. Factors Affecting Implementation of Open Tendering Process in Public
Institutions.
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