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Vol. 21, 2008 CollaborativeLaw
Note,
COLLABORATIVE LAW: A
PRACTITIONER'S PERSPECTIVE ON ITS
HISTORY AND CURRENT PRACTICE
by
Stu Webb*
I. Definition
Collaborative law is a method of practicing law in which at-
torneys assist their clients in resolving conflict and making agree-
ments using cooperative strategies rather than litigation.
Collaborative law clients may elect to disqualify their collabora-
tive attorneys from participating in any ensuing adversarial
2
proceedings.
B. Advantages of CollaborativePractice
Some of the advantages of the collaborative-law model are:
1. Each party is represented by an attorney of his/her choice
who is dedicated to settlement.
2. The attorneys and clients focus on settlement without the
threat of "going to court" lurking.
3. With the focus on settlement and avoiding court, the law-
yers and clients are motivated to learn what works to achieve
settlement, e.g., how to problem-solve without getting "plugged
in" to negative emotions ("I'll see you in court!") that escalate
conflict.
4. Collaborative lawyers are motivated to develop win-win
settlement skills such as those practiced in mediation.
5. Lawyers focus on analysis, problem-solving, creating alter-
natives, tax and estate planning and best interests of the parties
and their families.
1. Retainer
For me an essential feature of collaborative practice is com-
pliance with the ethical codes of most jurisdictions, he/she must
enter into an agreement with the client "limiting the lawyer's
representation." This agreement is normally a part of the collab-
orative lawyer's retainer agreement which specifies if the attor-
ney will be disqualified from representing the client in court if
adversarial procedures appear imminent. Getting the client's
written, informed consent is essential.
2. Lawyer Contact
When both spouses have retained collaborative lawyers, the
retained lawyers contact each other, start to accumulate the cli-
ents' information and documents, begin sketching an agenda for
the first four-way meeting and scheduling a meeting date if
possible.
3. ParticipationAgreement
The other essential process document to be agreed upon and
entered into by the parties and their lawyers is the Participation
Agreement. This document is carefully reviewed by the clients
and attorneys and signed at the first four-way meeting. The
agreement sets out the rules and protocols that will govern the
way the settlement process is to proceed.
Our Participation Agreement covers the following topics:
Vol 21, 2008 Collaborative Law
1. Agreement to Collaborate
2. Bases for Collaboration
3. Agreement Not to Go to Court
4. Agreement of Full Disclosure
5. Utilization of Settlement Conferences
6. Communication Issues
7. Commitment to Use Collaborative Process
8. Role of Attorneys
9. Attorneys Fees
10. Use of Neutral Experts
11. Children's Issues
12. Negotiation in Good Faith
13. Abuse of Collaborative Law Process
14. Enforceability of Agreements
15. Legal Process and Withdrawal from Process
9
16. Confidentiality
B. Four-Way Conferences
2. First Four-Way
One of the great lessons from working with the collaborative
process is the power that comes from getting the interested par-
ties together in one room in a non-adversarial context. While
this is not the normal practice in adversarial settings, the ability
to solve problems in a group setting can be dramatic. When dis-
solution proceedings commence spouses often feel fearful.
Sources of that fear are misunderstandings and poor communica-
tion. Fear often leads parties to court. Addressing fears and
concerns at the first collaborative four-way meeting can reduce
fear. Reducing the "fear factor", helps parties negotiate
settlement.
Four-way meetings are informal and generally last about two
hours. Subsequent meetings are scheduled normally at two week
intervals until settlement is reached.
The settlement work in the four-way setting is often "bor-
rowed" from mediation such as interest-based negotiation tech-
niques.10 Distributive negotiations occur. Collaborative lawyers
are encouraged and motivated to learn ways of work with clients.
Assuming the collaborative lawyers have made the collaborative
"shift', the tone and positive feeling in the conference room is the
single most important factor in achieving settlement.
The collaborative lawyers have developed rules of conduct
in working with each other cooperatively. One practice is cor-
recting each other's mathematical mistakes and other errors.
This aids in developing trust. Examples of rules that facilitate the
collaborative process include,
Attorneys do not deceive or intentionally mislead
Welfare of children is paramount
Attorneys explore reconciliation
Attorneys do not to threaten to withdraw from the collabo-
rative process for tactical reasons
Attorneys do not impair the neutrality of experts
Attorneys respect other dispute resolution approaches. 1
C. Neutral Experts
Neutral experts are important in collaborative cases. When
we need expert opinions to supply information or an informal
opinion, we ask the parties to agree on one expert - an expert
with no "axe to grind" and no interest in favoring one party or
the other. Where appropriate the expert attends a four-way ses-
sion, presents his or her opinion or report, and answers questions
by the clients and the attorneys.
D. Impasses
It is estimated that 90-plus percent of all collaborative case
settle without the need for adversarial proceedings. 12 Sometimes
the parties reach apparent impasse on an issue and it appears
that the collaborative process will end. At such junctures, parties
and attorneys get together and brainstorm impasse solutions.
The parties might bring in a mediator for a five-way conference
to add new energy to the process. They might bring in an arbitra-
tor to advise on eve decide an issue. Options for eliminating im-
passe are limited only by the imagination of the parties and
lawyers.
In his book Beyond Winning, Robert H. Mnookin addressed
the motivation present in the collaborative process to avoid im-
passe: "[T]his system creates powerful incentives to search for a
reasonable solution without litigation. Each lawyer knows that
he cannot profit from the use of litigation; and each client knows
that litigation will impose the extra cost of hiring and educating
'13
new counsel.
1. Resolution
The parties continue to meet with their attorneys in the four-
way configuration at scheduled intervals until complete settle-
ment is reached. At that point, the parties decide which of their
attorneys will draft the necessary legal documents required to
submit the matter for court approved. These documents are re-
viewed, edited, finally approved by the clients and their attor-
neys and submitted to the court.
2. Closure
The conciliatory nature of the collaborative process opens
the way for the parties to consider some act, ceremony or ac-
knowledgment that might assist in bringing closure to the pro-
cess. Some parties bring to the final meeting champagne or a
fancy fruit juice to share, other parties choose their private ways
to bring closure to the process.
14 See Terri Perrin, The Best Place to Get Divorced in Canada, CANADIAN
LIVING, June 2000, at 10.
15 Pauline H. Tesler, CollaborativeLaw: A New Approach to Family Law
ADR, CONFLICr MGMT., Summer 1996, at 12, 13 ("In the collaborative law pro-
cess, the parties agree that no one will threaten litigation to coerce com-
promises, and if either party does resort to the courts for dispute resolution,
both lawyers are automatically disqualified from further representation of ei-
ther of them against the other.").
Vol. 21, 2008 CollaborativeLaw
E. Team Building
With both collaborative law and collaborative divorce, one
of the side benefits to the professionals is the camaraderie of par-
ticipating with like-minded practitioners. In my prior litigation
practice, I did not enjoy associating with my fellow attorneys who
I generally perceived as adversaries. Now, however, the collabo-
rative practitioners meet several times a month to exchange
views, discuss practice issues and relate socially. The financial
and mental health professionals add new, but equally valid, ways
we lawyers have traditionally looked at issues.
1. Organizations
Some collaborative groups are organized by states, others
are individually autonomous. The international umbrella organi-
zation is the International Academy of Collaborative Practition-
ers (IACP). Its website lists all the individual practice groups
and all the collaborative practitioners who are members of the
3. Training
The best way for practitioners in a location to get started
with collaborative law, is to gather up to 20 attorneys from the
same geographical area and invite a trainer to provide a one or
two day training program. There are several dozen qualified
trainers. Information on collaborative law training is available
20
from IACP.
F. Common Questions
Several issues arise among family-law lawyers concerning
collaborative law and how it functions:
Isn't what collaborative lawyers do, just what all good family
law lawyers do?
The answer is "yes" if we're looking at the results, i.e., that
both groups tend to settle most of their cases. The difference is
in how cases settle. The shift that takes place in the conduct of
collaborative lawyers and clients when the threat/fear of going to
court is removed is remarkable. In my twenty year experience as
a traditional family law attorney, settlement was usually achieved
through the lawyers with traditional negotiation techniques ac-
V. Conclusion
Collaborative law is both a simple and a profound concept:
simple in its basic structure and profound in its effect and impli-
cations. Collaborative law has the potential to transform the way
legal disputes are handled and not just in family law matters. It
can and does also transform the quality of a lawyer's practice. I
can testify to the fact that it has also transformed the quality of
my life!