ORIENTATION ON THE STREAMLINED

VALIDATION AND ASSESSMENT PROCESS

FOR GOVERNMENT PROJECTS

ENGR. KATHERINE P. GULLUNAN

Chief, Resource Management Division
Ancestral Domains Office
Email add: ado@ncip.gov.ph
 BACKGROUND
WHAT HAS NCIP DONE TO COMPLY WITH R.A. 11032
(Ease of Doing Business and Efficient Government Delivery Service Act of 2018)

1. Resolution No. 08-052-2020, “A Resolution Approving and Adopting the Field-Based

Investigation and FPIC Processes Flow Specifically Applicable for the Issuance of Certification
Precondition for Energy Development Projects in Compliance with the Energy Virtual One-
Stop Shop Act”, approved on November 19, 2020;

2. Resolution No. 08-027-2021 “ A Resolution approving the Revised Process Flow for the
Issuance of Certificates of Non-Overlap and Certifications Precondition for Power generation
projects pursuant to the Energy Virtual One Stop Shop (EVOSS) Law approved on 21 June
2021.
 BACKGROUND
WHAT HAS NCIP DONE TO COMPLY WITH R.A. 11032
(Ease of Doing Business and Efficient Government Delivery Service Act of 2018)

3. CEB RESOLUTION NO. 08-083-2021 (Nov. 24, 2021)

“RESOLUTION APPROVING THE GUIDELINES ON THE VALIDATION AND ASSESSMENT PROCESS OF
GOVERNMENT PROJECTS FOR THE DELIVERY OF BASIC SERVICES TO BE UNDERTAKEN WITHIN OR
AFFECTING ANCESTRAL DOMAIN/S”

4. ON-GOING ENHANCEMENT OF THE FPIC GUIDELINES

5. DEVELOPMENT OF THE ANCESTRAL DOMAIN INFORMATION SYSTEM

 PROCESSING TIME
(CP/CNO issuances as part of the NCIP Citizen’s Charter
submitted to ARTA)

Type of project Total Number of Days

Large Scale projects 145 days

Small Scale projects 92 days

IP initiated/solicited projects 15-36 days

All other projects (CNO) 22 days

 CEB RESOLUTION NO. 08-083-2021

“RESOLUTION APPROVING THE GUIDELINES ON THE

VALIDATION AND ASSESSMENT PROCESS OF
GOVERNMENT PROJECTS FOR THE DELIVERY OF BASIC
SERVICES TO BE UNDERTAKEN WITHIN OR AFFECTING
ANCESTRAL DOMAIN/S”

Approved: Nov. 24, 2021

Section 5. EFFECTIVITY: This guideline shall take effect immediately upon approval by the CEB and its
filing with the Office of the National Administrative Register, U.P. Law Center, Diliman, Quezon City,
Philippines.
➢ Transmittal to ONAR, UP: June 01, 2022

Section 6. REPEALING CLAUSE: Sections 39 and 40 of NCIP Administrative Order No. 3, series of
2012 are hereby repealed or modified accordingly.
 PURPOSE

➢ shall govern the processing of the Certification Precondition for

programs, projects and activities intended for the delivery of basic services
to be undertaken within or affecting ancestral domain/s:
✓ Government Agencies
✓ government-owned and controlled corporations (GOCCs)
✓ Local Government Units,
 DELIVERY OF BASIC SERVICES PAPs

The delivery of basic services for purposes of CEB Resolution 08-083-2021

refers to refers to programs, projects and activities of the government
intended for the delivery of basic services including but not limited to :

❑ Health
❑ Education
❑ Infrastructure
❑ Social welfare or Livelihood projects for the promotion of economic
and sustainable development
 EXAMPLES OF PAPs issued with CPs under Sec. 39&40

1. Road projects (Opening/concreting/ Improvement/Rehabilitation /widening), Footpaths

2. Construction of bridges, footbridges, tramlines, tribal halls, district halls, police stations, school buildings,
processing centers,
3. Daycare centers, irrigation system, quarantine facilities, dis-infection facility, evacuation centers, health
stations
4. Relocation sites, drying pavement/waiting sheds, trading center, multi-purpose building, livelihood
production learning centers, slope protection, flood control structures, pump house
5. Potable Water System
6. Installation of Street lights/Electrification Projects
7. Housing Projects
8. Capacity Building of IPs/Literacy Interventions
9. Cash for work projects/ Cash Assistance
10. Reforestation projects
11. Crop production and marketing
12. Food Processing Projects
13. Livestock and Poultry productions
14. Animal Breeding Centers
 SECTION 3: COVERAGE

shall apply to projects, programs, and

COVERAGE
activities for the delivery of basic services or
livelihood projects involving community and
promotion of economic and sustainable
development to be undertaken by
Government Agencies, including GOCCs,
NON-COVERAGE and Local Government Units within or
affecting ancestral domains.
 SECTION 4: NON-COVERAGE

Large scale projects and programs of

COVERAGE government agencies to be undertaken that
do not coincide or conform with the
NON-COVERAGE development plans of the community and/or
in any way will adversely affect the well-
being of the ICCs/IPs, a regular FPIC
process shall be undertaken.
 PROCEDURES

VALIDATION PROCESS

GOVERNMENT PROJECTS FOR THE

projects, programs and activities for the delivery
DELIVERY OF BASIC SERVICES OR
of basic services or livelihood projects involving
LIVELIHOOD PROJECTS INVOLVING
community and promotion of economic and
COMMUNITY AND PROMOTION OF
sustainable development to be undertaken
ECONOMIC AND SUSTAINABLE
inside ancestral domains wherein the ICCs/IPs
DEVELOPMENT TO BE UNDERTAKEN
were not involved during the project
INSIDE ANCESTRAL DOMAINS TO BE
development.
UNDERTAKEN WITHIN OR AFFECTING
ANCESTRAL
 PROCEDURES

ASSESSMENT PROCESS

GOVERNMENT PROJECTS FOR THE

projects, programs and activities for the
DELIVERY OF BASIC SERVICES OR
delivery of basic services or livelihood projects
LIVELIHOOD PROJECTS INVOLVING
involving community and promotion of
COMMUNITY AND PROMOTION OF
economic and sustainable development
ECONOMIC AND SUSTAINABLE
wherein ICCs/IPs were involved during the
DEVELOPMENT TO BE UNDERTAKEN
development stage of the proposed projects
INSIDE ANCESTRAL DOMAINS TO BE
and programs.
UNDERTAKEN WITHIN OR AFFECTING
ANCESTRAL
 VALIDATION/ASSESSMENT TEAM & PROPONENT’S REPRESENTATIVE

NCIP VALIDATION TEAM:

PROPONENT’S
Sec. 5.1.1 & Sec. 5.2.1.
REPRESENTATIVE/S:

The Regional Director, motu proprio

or upon receipt of the written
request for validation, shall
constitute a team composed of not
more than three (3) staff from the
provincial office or CSC, as the
case may be, to conduct a field
validation or investigation
Section 5.1.2 & Sec. 5.2.2
1.2. The proponent shall identify their
own representative/s who will assist
NCIP and the ICCs/IPs in all activities
of the validation process.
 VALIDATION PROCESS FLOWCHART

Sec. 5.1 Filing of application Notification of IPs

by proponent and Proponent
Validation process for projects,
programs and activities for the
Conduct of validation
delivery of basic services or RO issues Work
activities (community
Order to validation
assembly/interviews)
livelihood projects involving team (2 days)

community and promotion of

economic and sustainable
Preparation and
development to be undertaken Pre-validation submission of
meeting with Report
inside ancestral domains wherein (15 days upon receipt
proponent and IPs
of the Work Order)
the ICCs/IPs were not involved
during the project development
 CONTENT OF THE VALIDATION REPORT

I. AUTHORITY OF THE VALIDATION TEAM

II. BRIEF DESCRIPTION OF THE PROJECT

III. BRIEF DESCRIPTION OF THE PROPONENT

IV. METHOD ON HOW THE VALIDATION WAS CONDUCTED

V. RESULT OF VALIDATION, ANALYSIS/FINDINGS

VI. RECOMMENDATION
 ATTACHMENT OF THE VALIDATION REPORT

1. Work Order/Memorandum Order of the Validation Team, Approved Travel Order,

Certificate of Appearance.
2. Documentation of the Validation activity such as Invitation letters received by the
ICCs/IPs, Activity report/ Minutes of Meeting, Certified Attendance Sheets of participants
and Photo Documentation, etc;
3. Project and Proponent profiles
4. Map showing the actual location of the project vis a vis the AD
5. Resolution of Consent of the ICCs/IPs/ Resolution requesting the Project addressed to
the concerned govt. agency
6. Signed and Notarized FPIC MOA, if any
7. Resolution authorizing the signatories of the FPIC MOA
✓ For Local Chief Executives, Resolution from the Sangguniang Bayan or Panlalawigan
✓ For ICCs/IPs, Resolutions signed by the leaders/elders
 VALIDATION PROCESS FLOWCHART

Review of validation
Sec. 5.1 report (3 days) and
Filing of application Notification of IPs Endorsement of CP by
by proponent and Proponent RO (2 days)
Validation process for projects,
programs and activities for the Concurrence of the CP
Conduct of validation by the Ethnographic
delivery of basic services or RO issues Work
activities (community Commissioner
Order to validation
assembly/interviews)
livelihood projects involving team (2 days)

community and promotion of Office of Ethno Comm

transmits to ADO and
economic and sustainable RO the signed CP and
Preparation and complete validation
development to be undertaken submission of report
Pre-validation
meeting with Report
inside ancestral domains wherein (15 days upon receipt
proponent and IPs
of the Work Order)
the ICCs/IPs were not involved RO release CP to
proponent
during the project development
Total processing time: 25 working days
 ASSESSMENT PROCESS FLOWCHART

Section 5.2
Filing of application Preparation and
by proponent submission of
Assessment process for projects, Report
(5 days upon receipt of
programs and activities for the the Work Order)

delivery of basic services or RO issues Work

Order to the
livelihood projects involving validation team
(2 days)
community and promotion of
economic and sustainable
development wherein ICCs/IPs Conduct of
were involved during the assessment of data

development stage of the proposed

projects and programs.
 CONTENT OF THE ASSESSMENT REPORT

I. AUTHORITY OF THE ASSESSMENT TEAM

II. BRIEF DESCRIPTION OF THE PROJECT

III. BRIEF DESCRIPTION OF THE PROPONENT

IV. NARRATIVE THAT THE ICCS/IPS WERE INDEED INVOLVED DURING THE PROJECT
DEVELOPMENT STAGE OF THE PROPOSED PROGRAMS, PROJECTS, AND ACTIVITIES TO BE
UNDERTAKEN

V. RECOMMENDATION
 ATTACHMENT OF THE ASSESSMENT REPORT

1. Work Order/ Memorandum Order of the Assessment team;

2. Project and proponent profile
3. Map showing the actual location of the project vis a vis the AD
4. Certification from the PO/CSC Head that the proposed project/s is/are included in
the ADSDPP or in the absence of the ADSDPP, gathered through needs and
assessment consultation workshops with the community;
5. Resolutions from the ICCs/IPs soliciting the project/s addressed to the concerned
government agencies.
6. Documentations to show that the ICCs/IPs indeed participated in the
conceptualization of the proposed project such as minutes of meetings, photo
documentation, and attendance sheets, etc.
 ASSESSMENT PROCESS FLOWCHART

Section 5.2
RO transmits to ADO
Filing of application Preparation and thru email the signed
by proponent submission of CP and complete
Assessment process for projects, Report validation report
(5 days upon receipt of
programs and activities for the the Work Order)

delivery of basic services or RO issues Work

Order to the
livelihood projects involving ADO confirms the
validation team Review of assessment receipt of the signed CP
(2 days) report by TMSD and validation report
community and promotion of
(3 days) (1 day)
economic and sustainable
development wherein ICCs/IPs Conduct of
assessment of data Approval of the CP by
were involved during the RD (2 days) RO release CP to
proponent
development stage of the proposed
projects and programs.
Total processing time: 15 working days
CERTIFICATION PRECONDITION

Signatories of the CP
 Thank you for listening!

Thank you for listening!