Tender reference No : 1000377311 (REG-2) System ID : 91116

Tender title : EXPRESSION OF INTEREST (EOI) FOR ENROLLING BIDDERS FOR LONG TERM ARRANGEMENT OF SUPPLY OF DENATURED ANHYDROUS ETHANOL TO OMCs LOCATIONS FOR
THE PERIOD TILL 30.11.2025

Domain : bpcleproc.in

Parent department: BPCL

Tender Document
Department : CPO (M) Department officer : Rajesh Gehlot

System ID : 91116 Tender Reference No. : 1000377311

(REG-2)

Tender Title : EXPRESSION OF Tender Date : 07/01/2022

INTEREST (EOI)
FOR
ENROLLING
BIDDERS FOR
LONG TERM
ARRANGEMENT
OF SUPPLY OF
DENATURED
ANHYDROUS
ETHANOL TO
OMCs
LOCATIONS
FOR THE
PERIOD TILL
30.11.2025

Tender Description : EXPRESSION OF INTEREST (EOI) FOR ENROLLING BIDDERS FOR

LONG TERM ARRANGEMENT OF SUPPLY OF DENATURED
ANHYDROUS ETHANOL TO OIL MARKETING COMPANIES’ (OMCs)
LOCATIONS FOR THE PERIOD TILL 30.11.2025

Envelope Bidding Type : Single Part bidding Envelope Bidding Option : +

Bid validity period (in days) : 90 Project duration / delivery or : -

completion period (in days)

Form of Contract : Buy

Bid submission configuration

Bidding access : Open/Press

Base currency : INR Bidding type : National

Key configuration
Bidding : Buy Mode : Offline
variant of pre-
bid
meeting

Pre Bid :
Meeting
Venue In order to avoid congregation of bidders at one place, pre bid meeting will be conducted on 10th January 2021 at 11:00 hrs through Video Conference
through Microsoft Teams application. (Link of the same is given below, Pl. copy & paste the below given link in browser)

https://teams.microsoft.com/l/meetup-
join/19%3ameeting_MWUwOGNhNjEtMmRlZS00ODBiLThhYTQtODJiNmYxMGM0ZGI0%40thread.v2/0?context=%7b%22Tid%22%3a%22222f3a7c-
d45e-4818-9aa4-33d44420ec32%22%2c%22Oid%22%3a%228f87b268-1689-4932-86d8-12cb5c34e859%22%7d

Dates configuration
Document downloading start : 07/01/2022 Document downloading end : 17/01/2022
date 16:25:00 date 11:00:00

Bid submission start date : 07/01/2022 Bid submission end date : 17/01/2022
16:25:00 11:00:00

Pre-bid meeting start date : 10/01/2022 Pre-bid meeting end date : 10/01/2022
11:00:00 12:00:00

Bid opening date : 17/01/2022

11:01:00

Document / EMD / Security fee detail

Tender fees : Not Applicable EMD amount : 200000.00

EMD payable at : BHARAT Emd Clause :

PETROLEUM
EARNEST MONEY

page 1 of 7
Tender reference No : 1000377311 (REG-2) System ID : 91116
Tender title : EXPRESSION OF INTEREST (EOI) FOR ENROLLING BIDDERS FOR LONG TERM ARRANGEMENT OF SUPPLY OF DENATURED ANHYDROUS ETHANOL TO OMCs LOCATIONS FOR
THE PERIOD TILL 30.11.2025
CORPORATION
LIMITED DEPOSIT (EMD)

All the bidders who intend

to participate in this EOI
will be required to submit
an interest free Earnest
Money Deposit of Rs. 2.0
lacs. Details of NEFT mode
of EMD submission is
given below:

NEFT/RTGS

EMD amount is required to

be transferred through
NEFT/RTGS to BPCL bank
account and bidder needs to
upload following details in
the EMD envelope on e-
procurement portal .:

Name of the company.,

Vendor code, if any., UTR
Number., Bank from which
money has been
transferred., Scanned copy
of transaction details.

Bank account details of

BPCL are as follows:

Name of Bank & Branch -

Standard Chartered
Bank, Fort Branch.

Account No. 22205020131

IFSC CODE:
SCBL0036001

EMD Payment Method : Bank Guarantee

Documents

Sr. File
No. File name File description size (in Date and time Status
MB)

1 Affidavit cum Indemnity Affidavit cum Indemnity Bond 0.786 07/01/2022 Approved
Bond 1.pdf 16:12:02

2 COVER LETTER COVER LETTER 1.464 07/01/2022 Approved

07012022.pdf 15:06:38

3 PRE REQUISITES AND PRE REQUISITES AND 1.582 07/01/2022 Approved

SPECIAL SPECIAL CONDITIONS 14:50:05
CONDITIONS 07012022
07012022.pdf

4 GENERAL GENERAL INSTRUCTION 0.331 05/01/2022 Approved

INSTRUCTION TO TO BIDDERS FOR E 15:57:17
BIDDERS FOR E TENDERING
TENDERING.pdf

5 GPC.pdf GPC 0.694 05/01/2022 Approved

15:57:17

6 DRAFT DRAFT AGREEMENT 1.201 05/01/2022 Approved

AGREEMENT.pdf 15:55:20

7 SPECIFICATIONS FOR SPECIFICATIONS FOR 0.744 05/01/2022 Approved

DENATURED DENATURED 15:55:20
ANHYDROUS ANHYDROUS ETHANOL
ETHANOL.pdf

8 IP document OMCs IP document OMCs Combined 9.555 05/01/2022 Approved

Combined.pdf 15:55:20

Bidding forms
Document
fees and
EMD
Annexure I - NEFT EMD Form

page 2 of 7
Tender reference No : 1000377311 (REG-2) System ID : 91116
Tender title : EXPRESSION OF INTEREST (EOI) FOR ENROLLING BIDDERS FOR LONG TERM ARRANGEMENT OF SUPPLY OF DENATURED ANHYDROUS ETHANOL TO OMCs LOCATIONS FOR
THE PERIOD TILL 30.11.2025
Annexure I - EMD Form

EMD Form

Details Bidder's Response

EMD Amount offering

EMD payment method

UTR / Instrument No.

UTR / Instrument Date

Name of the Company and vendor code, if any.

Name of the bank

Technical
bid
Annexure II - General instruction to bidders for e-
tendering
Annexure II - General instruction to bidders for e-tendering

General instruction to bidders for e-tendering

Sr. Item Description Bidder's

No. Confirmation

1 I/We Hereby read and confirm all terms and conditions mentioned in
the attached document of General instruction to bidders for e-
tendering.

Technical
bid
Annexure III - Pre-requisites and special conditions
Annexure VII - Pre-requisites and special conditions

Pre-requisites and special conditions

Description Bidder's
Confirmation

I /We hereby agree to supply as per terms and conditions of the attached
Annexure for Pre-requisites and special conditions.

Technical
bid
Annexure IV - Bidders Address with Latitude &
Longitude
Bidder Address

State Of Address Of Latitude of Longitude of

Type of Feedstock for Bidder's Bidder's Bidder's Bidder's Plant
Ethanol Plant or Plant or Unit Plant or Unit or Unit
Unit

Sugarcane Juice / Sugar /

Sugar Syrup

B Heavy Molasses

C Heavy Molasses

Damaged Food Grains

/Maize/ Other Sources

SURPLUS RICE
PROCURED FROM FOOD
CORPORATION OF INDIA
(FCI)

Note: If you do not want to enter data-Enter " NA "

Technical
bid
Annexure V - Pollution Control Board (PCB)-Consent to

page 3 of 7
Tender reference No : 1000377311 (REG-2) System ID : 91116
Tender title : EXPRESSION OF INTEREST (EOI) FOR ENROLLING BIDDERS FOR LONG TERM ARRANGEMENT OF SUPPLY OF DENATURED ANHYDROUS ETHANOL TO OMCs LOCATIONS FOR
THE PERIOD TILL 30.11.2025

Operate (CTO)
Annexure V - Pollution Control Board (PCB)-Consent to Operate (CTO)

PCB

Document Name License Valid From License Valid to

Date Date

Pollution Control Board (PCB)-Consent to

Operate (CTO)

Technical
bid
Annexure VI - PESO License
Annexure VI - PESO License

PESO License

Document Name License Valid From Date License Valid to Date

PESO License

Technical
bid
Annexure VII - Specifications for Denatured Anhydrous
Ethanol
Annexure VII - Specifications for Denatured Anhydrous Ethanol

Specifications for Denatured Anhydrous Ethanol

Description Bidder's
Confirmation

I /We hereby agree to supply as per specification & terms and conditions of
the attached Annexure for Specifications for Denatured Anhydrous Ethanol

Technical
bid
Annexure VIII - Draft Agreement
Annexure VII - Draft Agreement

Draft Agreement

Description Bidder's
Confirmation

I /We hereby agree to supply as per terms and conditions of the attached
Annexure for Draft Agreement

Technical
bid
Annexure IX - General Purchase Conditions
Annexure IX - General Purchase Conditions

GPC

Description Bidder's
Confirmation

I /We hereby agree to all the terms and conditions of the attached Annexure
for General Purchase Conditions

Technical
bid
Annexure X - Integrity Pact(IP)
Bidder shall have to essentially sign the Integrity Pact(IP) of all 3 Oil Marketing Companies -
IOCL, BPCL & HPCL for participating in the tender. Bidder is required to download the IP
document of all three Oil Companies, sign for each company and also take 02 witnesses names,
addresses & signatures and upload the same.

IP

Sr. Bidder's

page 4 of 7
Tender reference No : 1000377311 (REG-2) System ID : 91116
Tender title : EXPRESSION OF INTEREST (EOI) FOR ENROLLING BIDDERS FOR LONG TERM ARRANGEMENT OF SUPPLY OF DENATURED ANHYDROUS ETHANOL TO OMCs LOCATIONS FOR
THE PERIOD TILL 30.11.2025
Item Description
No. Confirmation

1 Download the Integrity Pact of IOCL, BPCL and HPCL. The same is
required to be signed for each company by the vendor and also take
the witness signatures and upload the same.

Technical
bid
Annexure XI - Affidavit cum Indemnity Bond
Annexure XI - Affidavit cum Indemnity Bond

Indemnity Bond

Sr. Item Description Bidder's

No. Confirmation

1 1. For this EOI, I/We confirm that I/ We are/shall be meeting all the
qualification criteria for production/ manufacturing/supplying of Ethanol
complying to IS 15464:2004, as required under said EOI.

2. That I/ We is/ are/shall be producing Ethanol from feed stock from

Sugar cane juice/Sugar/Sugar Syrup, B Heavy molasses/ C Heavy
Molasses/ Damaged food grains such as broken rice, wheat etc. which
are unfit for human consumption, Maize/ Surplus Rice procured from
FOOD CORPORATION OF INDIA (FCI).

3. I/ We confirm that the sources of feed stock/ raw

materials/intermediate stock are/shall be of indigenous origin only and
no imported Feed stock / Raw materials/ intermediate stock will be used
for manufacturing Ethanol.

4. Applicable for existing distilleries:

I/ We is/am/ are/shall be holding all the required statutory approvals/
certificates/ licenses/documents etc. and shall continue to hold the same
during the contract period and shall also obtain and hold any additional
approvals/ certificates/ licenses which may be required by any statutory
authority during the contract period.

5. I/ We is/am/ shall at all times follow and abide by all central and state
rule regulations and shall be solely liable for any violation or non-
compliance of any of the above requirements.

6. I/ We shall indemnify and hold harmless Oil Marketing Companies

(IOCL/HPCL/BPCL), their officers, directors, employees etc. against
any and all claims, damages, penalty/ies, liability/ies, losses, demands,
action, suits etc. arising out of non-compliance of any of the above
requirements.

7. I/ We do hereby agree that in case of the non-compliance of any of

the above requirements, Oil Marketing Companies shall be free to take
any action including but not limited to the termination of contract and
such decision of Oil Marketing Companies shall be final and binding on
us.

8. I/We confirm that we shall be able to supply Ethanol to OMCs from

the beginning of the month of the quarter as quoted in price bid.

2 I/ We is/am/ are reconfirming that my/ our company are/shall be holding

all the required statuary approvals/ certificates/ licenses/documents etc.
as of date of commencement of supplies as mentioned in Price Bid and
shall continue to hold the same during the contract period and shall also
obtain and hold any additional approvals/ certificates/ licenses which
may be required by any statutory authority during the contract period.

Technical
bid
Annexure XII - Declaration For Documents
Annexure XII - Declaration For Documents

Declaration

Declaration Vender's
Response

a. I/we hereby undertake that the statements made herein/information given in the
bids through e-tendering system/annexures /forms/uploaded documents referred are
true in all respects and that in the event of any such statement or information being
found to be incorrect in any particular, the same may be construed to be a
misrepresentation entitling BPCL/IOCL/HPCL to avoid any resultant contract. This
may also include holiday listing of the vendor for a period deemed fit by OMCs.

b. I/we further undertake as and when called upon by BPCL/IOCL/HPCL to

produce, for its inspection, original(s)of the document(s) for verification.

Technical
bid
Annexure XIII - Declaration of holiday listing
BPCL's Holiday Listing Policy and Bidder's Declaration :

Bidders are required to accept Holiday Listing Policy of BPCL and provide declaration as
mentioned below. Offers received without this declaration shall be liable for rejection. Any wrong
declaration by Bidder in this context is liable for action under this Holiday Listing Policy.

page 5 of 7
Tender reference No : 1000377311 (REG-2) System ID : 91116
Tender title : EXPRESSION OF INTEREST (EOI) FOR ENROLLING BIDDERS FOR LONG TERM ARRANGEMENT OF SUPPLY OF DENATURED ANHYDROUS ETHANOL TO OMCs LOCATIONS FOR
THE PERIOD TILL 30.11.2025

Particulars Bidder
Response

Acceptance of Holiday listing Policy as per General purchase condition of this

tender

Bidder Declaration.
I / We hereby declare that I/we are not currently serving any holiday listing
orders issued by BPCL and/ or IOCL and/ or HPCL and/ or MOP&NG and/ or
any other OIL PSE debarring us from carrying on business dealings with BPCL
and/ or IOCL and/ or HPCL and/ or MOP&NG and/ or any other OIL PSE.

Technical
bid
Annexure XIV - Compliance of restrictions for countries
which share land border with India
Compliance of restrictions for countries which share land border with India

Restrictions under Rule 144(xi) of the General Financial Rules, 2017 – Reference OM no.
6/18/2019 – PPD dtd. 23.07.2020 (read along with any subsequent clarifications/amendments
thereof) issued by Ministry of Finance, Public Procurement Division
(https://doe.gov.in/procurement-policy-divisions)

Description Bidder
Response

(I)Any bidder* from a country which shares a land border with India will be eligible
to bid in this tender only if bidder is registered with Competent Authority. The
Competent authority for the purpose of registration shall be the Registration
Committee constituted by the Department of Promotion of Internal Trade (DPIIT) of
Govt. of India. (* In case of domestic tenders, the term “bidder” shall mean
domestic bidders as defined under clause III below)

(II)“Bidder” (Including the term ‘Tenderer’, ‘Consultant’ or ‘Service Provider’

in certain contexts) means any person or firm or company, including any member of
a consortium or joint venture (that is an association of several persons, or firms or
companies), every artificial juridical person not falling in any of the descriptions of
bidders stated herein before, including any agency branch or office controlled by
such person, participating in a procurement process.

(III)“Bidder from a country which shares a land border with India” means:
a)An entity incorporated, established or registered in such country; or
b)A subsidiary of an entity incorporated, established or registered in such country;
or
c)An entity substantially controlled through entities incorporated, established or
registered in such country; or
d)An entity whose beneficial owner is situated in such a country; or
e)An Indian (or other) agent of such an entity; or
f)A natural person who is a citizen of such a country; or
g)A consortium or joint venture where any member of the consortium or joint
venture falls under any of the above.

(IV)“Beneficial owner” for the purpose of para (III) above will be as under:
1.In case of a company or Limited Liability Partnership, the beneficial owner is the
natural person(s), who, whether acting alone or together, or through one or more
juridical person(s), has a controlling ownership interest or who exercises control
through other means. Explanation:
a.“Controlling ownership interest “means ownership of an entitlement to more than
twenty-five percent of shares or capital or profits of the company;
b.“Control shall include the right to appoint majority of the directors or to control
the management or policy decisions including by virtue of their shareholding or
management rights or shareholders agreements or voting agreements;
2.In case of a partnership firm, the beneficial owner is the natural person(s) who,
whether acting alone or together, or through one or more juridical person, has
ownership of entitlement to more than fifteen percent of capital or profits of the
partnership;
3.In case of an unincorporated association or body of individuals, the beneficial
owner is the natural person(s), who, whether acting alone or together, or through one
or through one or more juridical person(s), has ownership of or entitlement to more
than fifteen percent of the property or capital or profits of such association or body
of individuals;
4.Where no natural person is identified under (1) or (2) or (3) above, the beneficial
owner is the relevant natural person who holds the position of senior managing
official;
5.In case of a trust, the identification of beneficial owner(s) shall include
identification of the author of the trust, the trustee, the beneficiaries with fifteen
percent or more interest in the trust and any other natural person exercising ultimate
effective control over the trust through a chain of control or ownership.

(V)An “Agent” is a person employed to do any act for another, or to represent

another in dealings with third person.

(VI)The successful bidder shall not be allowed to sub-contract works to any

contractor from a country which shares a land border with India unless such
contractor is registered with the Competent Authority.

*Undertaking with respect to Compliance of Restrictions for Countries whichshare

land border with India – as stipulated by Govt. of India.*

In line with the guidelines issued for compliance of Restrictions for Countries which
share land border with India – as issued by Govt. of India in July’2020,

I/We have read the clause regarding restrictions on procurements from a bidder of a
country which shares a land border with India and on sub-contracting to contractors
from such countries.

a.I/We certify that this bidder is not from such a country or if from such a country
has been registered with the competent authority. I hereby certify that this bidder
fulfills all requirements in this regard and is eligible to be considered*.

b.I/We certify that this bidder is not from such a country or if from such a country
has been registered with the competent authority and will not sub-contract any work
to a contractor from such countries unless such contractor is registered with the

page 6 of 7
Tender reference No : 1000377311 (REG-2) System ID : 91116
Tender title : EXPRESSION OF INTEREST (EOI) FOR ENROLLING BIDDERS FOR LONG TERM ARRANGEMENT OF SUPPLY OF DENATURED ANHYDROUS ETHANOL TO OMCs LOCATIONS FOR
THE PERIOD TILL 30.11.2025
competent authority. I hereby certify that this bidder fulfills all requirements in this
regard and is eligible to be considered*.(Applicable for works involving possibility
of sub-contracting)

I/We hereby certify that I/We fulfill all requirements in this regard and am/are
eligible to be considered.

[*Where applicable, evidence of a valid registration by the Competent Authority

shall be attached]

Prebid committee published

Start date 10/01/2022 11:00:00 End date 10/01/2022 12:00:00

Mode of pre bid Offline Published date 07/01/2022 16:22:19

Published by Rajesh Gehlot (CPO (M)) Remarks okay

Pre bid report

Sr. File
No. File name File description size (in Date and time Status
MB)

1 PRE BID MEETING PRE BID MEETING MoM 0.409 11/01/2022 Approved
MoM 10012022.pdf 10012022 08:49:46

2 PRE BID MEETING PRE BID MEETING PPT 0.882 11/01/2022 Approved
PPT 10012022.pdf 10012022 08:49:46

Corrigendum / Amendment
Corrigendum / 1 Corrigendum ID 54033
amendment No.
Date and time 11/01/2022 08:54:13 Officer Rajesh Gehlot (CPO (M))

Corrigendum / PRE-BID Remarks okay

amendment text PRESENTATION &
MoM ARE
ATTACHED.

BIDDERS TO TAKE A
NOTE OF THE SAME
WHILE BIDDING.

Field name Old value New value

Tender Date 07/01/2022 16:22:18 07/01/2022 00:00:00

Document uploaded at time of publishing corrigendum / amendment

Sr. File
No. File name File description size (in Date and time Status
MB)

1 PRE BID MEETING PRE BID MEETING PPT 0.882 11/01/2022 Approved
PPT 10012022.pdf 10012022 08:52:24

2 PRE BID MEETING PRE BID MEETING MoM 0.409 11/01/2022 Approved
MoM 10012022.pdf 10012022 08:52:24

page 7 of 7