MINISTRY OF EDUCATION, TERTIARY EDUCATION, SCIENCE AND TECHNOLOGY -

ZONE 3
ROSE BELLE

My Ref: ME/Z3/G/3 Date: 16 June 2022

FROM: Ag. Director, Ministry of Education, Tertiary Education, Science and Technology

TO : Head Masters of Government and Aided Primary Schools

SUBJECT: GRANT-IN-AID TO PTAs OF GOVERNMENT AND AIDED PRIMARY SCHOOLS

Financial Year 2022 - 2023

As you are aware, the following Grants-in-Aid are payable to registered PTAs of Government and
Aided Primary Schools excluding Z.E.P Schools:
(i) Per Capita grant Rs 3 for each pupil on roll as at 11 March 2022.
(to meet expenses incurred in connection with Independence Day Celebrations)
(ii) Basic grant One-stream school Rs 2,000
Two-stream school Rs 2,500
Three-stream school Rs 3,000
(to meet the cost of minor repairs)
(iii) Matching grant One-stream school Up to Rs 10,000
Two-stream school Up to Rs 12,000
Three-stream school Up to Rs 15,000
(to meet the cost of minor maintenance and improvement of the school and its facilities.
Priority is given for the purchase of library books, water tanks, etc.)

Stream No. of Sections

1 1 to 9
2 10 to 15
3 16 onwards

2. Applications for the grants should be made as follows:

(i) Per Capita & Basic grants - On application form as at ANNEX A
(ii) Matching grant - On application form as at ANNEX B & B(1)
3. You may wish to note that PTAs would be eligible to benefit from Government Grants if the
following conditions are met:
(i) The PTAs are fully registered with the Registrar of Associations;
(ii) They produce audited accounts showing evidence that the funds have been used for the
benefit of the school; and
(iii) The accounts would be available for verification by the Ministry as and when required.

4. Application forms duly filled in should be submitted to the Ag. Director at latest by 20 July
2022.

5. The treasurer of your PTA should be advised to prepare and be ready to produce all documents
(cash book, receipts – originals and photocopies, Bank Statement Account, etc.) for verification by
officers of the Ministry of Education, Tertiary Education, Science and Technology as from 17 August
2022.

6. It is imperative to strictly adhere to the deadlines. Late requests may not be entertained.

‘ S. D. Bachoo (Mrs)
Ag. Director
 ANNEX A

APPLICATION FOR PER CAPITA & BASIC GRANTS – PRIMARY SCHOOLS

To : Ag. Director (Education Zone 3)

Name of school:…………………………………………………………………………………………..…………... Tel No : ……………………………….

Address: ………………………………………………………………………………………….………………………………………………………………………
Bank’s name and address:……………………………………………………………………………..………………………………………………………..
PTA Bank Account No:……………………………………………………………………………………..………………………………………………………
1. In response to Circular letter (ME/Z3/G/3) dated 16 June 2022, the Parent Teacher Association (PTA) of
the above named school which is duly registered with the Registrar of Associations (File No:…………………..)
hereby apply for a Per Capita Grant of Rs ………………………… and a Basic Grant of Rs ………………………..
………….
which is payable during financial year 2022 – 2023.

2. The association confirms that:

(i) as at 11 March 2022 the number of pupils on roll was ……………………………………………………….………
(ii) the school is a “one/two/more than two - stream school”. (Delete as appropriate)
GRADE 1 2 3 4 5 6 TOTAL
NO. OF SECTIONS

3. Payment should be made to the above bank account.

Signature : ……………………………..…………………..
Seal of PTA
Name : ……………………..………………………………..
President PTA Date:: ……………………………..
-------------------------------------------------------------------------------------------------------------------------------------------------------

Note : I confirm that the above particulars are correct and I recommend the application.

Signature : …………………..……………………………..
Seal of School
Name : ………………………………………………………..
Headmaster Date: …………………………..
-------------------------------------------------------------------------------------------------------------------------------------------------------
FOR OFFICIAL USE

Per Capita Grant: Rs ……………………………………..

Basic Grant: Rs ……………………………………………..

Checked by: …………………………………………………. Certified Correct: ……………………………………………
Liaison Officer Financial Operations Officer
Signature: ………………………………………..………….. Signature: ………………………………………..………….….
Date: ………………………………………………..………….. Date: …………………………………………………..…………..
 ANNEX B

APPLICATION FOR MATCHING GRANT – PRIMARY SCHOOLS

To: Ag. Director (Education Zone 3)

Name of school: ………………………………………………………..……………………… Tel No.: ……………………………………………………

Address: ……………………………………………………………………………………………………………………………………………………..………….
Bank’s name and address: ……………………………………………………………………………………………………………………….……………..
PTA Bank Account No.: …………………………………………………………………………………………………………………..……………………….
1. The Parent Teacher Association (PTA) of the above named school which is duly registered with the
Registrar
of Association (file No.: ……………………………) has during the period 01 July 2021 to 30 June 2022 raised a
sum of Rs …………………………………… as per details enclosed at Annex B(I).

2. As at 30 June 2022
(i) the cash in hand amounted to Rs …………………………………………….. and
(ii) the balance at bank was Rs ………………………………………………..

3. In accordance with circular letter ME/Z3/G/3 dated 16 June 2022, we hereby apply for a matching grant of

Rs ………………………….. as the school is a “one/two/more than two – stream school”. (Delete as

appropriate)

4. Payment should be made to the above Bank account.

5. During this financial year, the association proposes to undertake projects as per details enclosed at
Annex B(I).

6. We confirm that our accounts are in order and agree to produce all relevant books and documents for
inspection by any duly authorized officer from this Ministry.

Headmaster President PTA Treasurer PTA

Signature:……………………………………….. Signature: ……………………………………….. Signature: ………………………………………..

Name: ……………………………………………. Name: …………………………………………….. Name: ……………………………………………..
Mob. Phone No.: ……………………………..

Seal of School Seal of PTA

Date: …………………………… Date: ………………………
--------------------------------------------------------------------------------------------------------------------------------------------------
FOR OFFICIAL USE

Funds raised: Rs …………………………………………….. Grant to be approved: Rs …………………………………

Checked by: …………………………………………………. Certified Correct: ……………………………………………
Liaison Officer Financial Operations Officer
Signature: ………………………………………..………….. Signature: ………………………………………..………….….

Date: ………………………………………………..………….. Date: …………………………………………………..…………..

ANNEX B(I)
Ministry of Education, Tertiary Education, Science and Technology
Directorate (Education Zone 3)

Name of school: …………………………………………………………………………….…… PTA Reg. No.: …………………………………………

Address: ……………………………………………………………………………………………………………………………………………………..………….

A. Matching Grant – Financial Year 2022 - 2023

Funds raised from 01 July 2021 to 30 June 2022

This is to certify that the sum raised by the association amounts to Rs …………………………….……………………………… as
detailed hereunder:-
Rs For official use only
PTA contribution ………………………………. …………………………………….
Canteen funds ………………………………. …………………………………….
Corbeille menagère ………………………………. ……………………………………..
Produce from school garden ………………………………. ……………………………………..
Fancy Fair ………………………………. ………………………………………
Tombola ………………………………. ……………………………………….
Donation ………………………………. ………………………………………..
Others (specify) ………………………………. ………………………………………..
--------------------------- ------------------------------------
TOTAL
================= ======================

B. Matching Grant received in MATCHING GRANT

year 2021 – 2022 Rs …………………………… Proposed projects for 2022 - 2023

Expenses were made on the following items

from Matching Grant 2021 - 2022

(i) …………………………………………………………………….. (i) ……………………………………………………………………..

(ii) …………………………………………………………………….. (ii) ………………………………………………………………………
(iii) …………………………………………………………………….. (iii) ………………………………………………………………………
(iv) …………………………………………………………………….. (iv) ………………………………………………………………………
(v) …………………………………………………………………….. (v) ………………………………………………………………………

Note: Certified photocopies of receipts to be attached with seal of school and PTA.

The bank balance as at 30 June 2022 was Rs …………………………………………………………………………………………

(copy of bank balance to be attached)

Sig. of Treasurer: ……………………………………………………… Sig. of 1st Auditor: …………………………..……….

Name: ……………………………………………………………………… Name: ………………………………………………..……
Date: ……………………………………………………………………….. Date: ……………………………………………..………..
Sig. of Headmaster: ………………………………………………… Sig. of 2nd Auditor: ……………………………………
Name: ……………………………………………..……………..…….. Name: ………………….………………………..………….
Date: ……………………………………………………………….…….. Date: …………………………………………………..……