2015
School Electronic/
Digital Library System
A Proposal for Gindeberet Preparatory School
“An initiation from former students’ of Gindeberet Senior Secondary
School (GSSS) & Evangelical Churches Fellowship of Gindeberet (ECF‐GDR)
to kindly capacitate the two libraries of Gindeberet Secondary School (GSS)
& Gindeberet Preparatory School (GPS) to have better reference materials
both in quality and quantity laid a turning point to prepare this proposal
which primarily focuses on the use and implementation of modern school
digital library system.”
Contact Address
No Name Position Address
1 Tamene Feyissa Coordinator & System Designer ª+251‐911‐254193, tfeyissa@gmail.com
2 Tefera Abate Coordinator / Facilitator ª+251‐911‐507336, teferra.abate@yahoo.com
3 Desalegn Edossa GPS, Director ª+251‐911‐042622
4 Hirko Keneni ECF‐GDR, chairperson ª+251‐910‐847072
School Electronic/ Digital Library System March 9, 2015
1. Overview
The establishment of Gindeberet Senior Secondary School (GSSS) dates back to 1946 G.C
when it was first aimed to run grades 1‐6 at elementary level. Since 1982 G.C it was
promoted to comprehensive secondary school to include grades 7 & 8. In the late 1986
G.C, it reached at a level to enroll grade 10 students & momentarily extended to senior
secondary school level reaching grade 12. Since 2004 G.C, the then GSSS, is divided in to
two schools which are named Gindeberet Secondary School (9th & 10th) and Gindeberet
Preparatory School (11th & 12th). At this time these two splits have separate
administration & resources of their own.
Currently, Gindeberet Secondary School (GSS) has got a total number of 3,114 students
attending classes in 22 sections (9th) and 20 sections (10th) in two shifts. Gindeberet
Preparatory School (GPS) has got a total number of 1,600 students attending classes in
14 sections (11th) and 10 sections (12th) in two shifts.
Though it has been a paving road for education and the main source in producing
capable & competent scholars working worldwide, GSSS has always been forgotten by
the fruits it has produced for many years. Apart from the normally going system run by
government, it is generally neglected by many of its former students now engaged in
many professional carriers. The schools (both GSS & GPS) have limited reference books
at their library that doesn’t meet students’ ratio. Moreover, both libraries in the two
schools have no such quality reference materials that are up to date and which are the
keys for students’ success in exams and even good inputs at the levels of colleges &
universities.
2. Objective
The objective of this project work is stated as:‐
9 To boost the content of old libraries of GSS & GSS
9 To install digital library system for GPS
9 To increase the number of students joining higher education by empowering
their work performance
9 To avail better reference materials for teachers and other staffs
9 To create a strong relationship between former students & the schools
3. Scope of the project
The current problem facing the two schools (GSS & GPS) needs consecutive approaches
to be addressed. A phase by phase approach is needed to address the problems. The
scope of this project is limited to boost the content of the two libraries by both hard
copy as well as digital reference materials. Taking this in to consideration, hard copy
reference materials for both GSS & GPS is needed as much as possible. But the digital
library system implementation is limited to GPS as a pilot project.
2 Proposed for GSS & GPS | Prepared By Tamene Feyissa
School Electronic/ Digital Library System March 9, 2015
4. Timeline, Cost & Budget
The following table summarizes the time & allocated budget for the intended system.
Date set for Unit Cost Expected
No Task / Duity Accomplishment Resource Needed Quantity (Average in Total Cost Budget Source
(GC) Needed Birr) In Birr
1 Collecting electronic books Till March 10 Ebooks, Software ~5,000 60.00 300,000.00 Covered
2 Developing Application Software Till March 15 Professional Knowledge Pkg. 50,000.00 50,000.00 Covered
3 Personal Computers Till March 20 Used DELL Optiplex 20 4,500.00 90,000.00 Required
GX755, 2.33ghz, 2GB
RAM, 160GB HDD, 17In
LCD Display
4 Server Computer Till March 20 Medium capacity, DELL 1 50,000.00 50,000.00 Required
Power edge 720 …
5 Purchase of RACK 19U Till March 20 1 10,000.00 10,000.00 Required
6 RJ 45 cat 6 Wall Plate double port Till March 20 30 120.00 3,600.00 Required
7 Cat 6 Patch panel 48 port Till March 20 1 2,000.00 2,000.00 Required
8 UTP Cat 6 patch cord 50cm Till March 20 30 30.00 900.00 Required
9 UTP Cat 6 patch cord 2m Till March 20 30 70.0 2,100.00 Required
10 Electrical Cables & Wall Sockets, Fishers Till March 20 50M, 8 1000.00 Required
11 Purchase of Network Switch Till March 20 48 port Dlink/ HP switch 1 3,000.00 3,000.00 Required
12 Network Cable Till March 20 UTP Cat 6E Full Copper 300m 13.00 3,900.00 Required
13 Network Cable Connectors Till March 20 RJ 45 Cat 6E Connectors 30 3.00 90.00 Required
14 Purchase of Cable Trunking Till March 20 Trunking (16*25) 50M 40.00 1,000.00 Required
15 Purchase of UPS & Power Dividers Till March 20 UPSs & Dividers 1UPS, 6Div 2000/200 3,200.00 Required
16 Installation & Configuration March 24,25 Professional Knowledge Pkg. 50,000.00 50,000.00 Covered
17 Deployment & Training March 25,26 Professional Knowledge Pkg. 10,000.00 10,000.00 Covered
18 Purchase of Books (Hard Copy) for GSS Till March 20 Ref. Books (9th&10th) ‐ ‐ ‐ *Required
19 Other Miscellaneous Expenses Till March 27 Transportation & related ‐ 15,000.00
Total Cost 595,790.00
Total Cost Covered by Anaf Computer Systems PLC (Tamene Feyissa) 410,000.00
Total Cost Required from former students & any other willing parties to donate 185,790.00
* Hard Copy Reference Books are expected to be donated in kind or in money from any willing party ‐ ‐
Table 1: Material Cost vs Budget Line, An Average Estimate
3 Proposed for GSS & GPS | Prepared By Tamene Feyissa
