aa ROAD DEVELOPMENT AGENCY Se ETEIEPPnIEnneemeeesner Governmemt / Fairley Road, P.O. Box 50003, Lusaka - Zambia, Tel: +260 211 253088 / 253501 Fax: +260 211 253404 / 251420. Email: rda_hq@roads.gov.zm In reply please quote No. RDAHQ/101/12/85 April 24, 2023 To: All Consultants and Contractors Dear Sir/Madam, RE: INVITATION TO MEETING TO DISCUSS PROJECT CLOSURES Reference is made to the above subject. As you may be aware, the Road Development Agency (RDA) is in the process of closing selected contracts in compliance with the prevailing Statutory provisions. With a view to expediting the process, there is need for a meeting to ensure all parties are apprised on the pertinent requirements and timelines. Consequently, we write to invite you to the aforementioned meeting scheduled for Wednesday, April 26, 2023 at the Road Development Agency (RDA) Head Office in the Main Conference Room. The meeting is expected to convene at 10:00hrs. Please find attached proposed agenda for your consideration. Your respective attendance will be highly appreciated. Kindly contact the undersigned should you need any further clarification. Yours Faithfully, ROAD DEVELOPMENT AGENCY Eng. Joseph Mwinga Ag. Director Construction & Rehabilitation FOR/ DIRECTOR AND CHIEF EXECUTIVE OFFICER ‘All communications should be addressed to the Director / CEO ee. PROJECT CLOSURE MEETING SCHEDULED FOR APRIL 26, 2023 AT RDAHQ PROPOSED AGENDA DATE: Wednesday, April 26, 2023 TIME: 10:00 hrs VENUE: RDA Head Office Main Conference Room Welcoming Remarks Introductions and Apologies Adoption of Agenda Handover of Project Vehicles Handover of Equipment Procured on Projects which is to revert to the Client Final Accounts Closing Remarks NOweune