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12
TIME MANAGEMENT
The Definitive Cheat Sheet
METHOD
Eisenhower Box
(Urgent-Important Matrix)
Pomodoro Technique
Time Blocking
The 2-Minute Rule
The Four Ds
Kanban
Time Audit
Parkinson's Law
Batch Processing
ESCRIPTION
Categorize tasks by urgency
and importance
Focus on urgent and important
tasks first
Work intensively for 25 minutes
Take a 5-minute break
Repeat. After 4 cycles, take a
longer break
Allocate specific blocks of time
for particular activities
Protect those blocks from
interruptions
If it takes less than 2 minutes, do
itnow
Doitnow
Delegate it to someone else
Defer it for later
Delete it if it's unnecessary
Visualize workflow using columns
(eg., To Do, In Progress, Done)
Move tasks (often on sticky
notes) through columns as they
progress
Track how you spend your time
for a week
Analyze to find inefficiencies and
time-wasters.
"Work expands to fill the time
available for its completion."
Set shorter deadlines to work
more efficiently.
Group similar tasks and handle
them ina single time block
ADVANTAGE
Differentiates immediate tasks
from long-term objectives.
Maintains focus and reduces
fatigue
Guarantees dedicated time for
important tasks
Clears out quick tasks and reduces
backlog
Quick decision-making for task
triage
Clear visualization of task status and
bottlenecks
Offers insights into actual time
usage
Encourages faster task completion
Reduces the cognitive load of task-
switching TIME MANAGEMENT
The Definitive Cheat Sheet
METHOD
Eat the Frog
80/20 Rule
(Pareto Principle)
Biological Prime Time
Three MITSs
(Most Important Tasks)
The ONE Thing
Deep Work
Omar Halabieh
omarhalabieh.com
ESCRIPTION
Tackle the most challenging task
first thing in the morning
80% of results come from 20%
of efforts
Focus on tasks with the highest
impact
Track energy levels to determine
when you're most productive
during the day
‘Schedule critical tasks during this
window
Begin each day by identifying
three key tasks to accomplish
Focus on the single most
important task that will make
other tasks easier or unnecessary
‘Ask: "What's the ONE Thing I can
do such that by doing it
everything else will be easier or
unnecessary?"
Dedicate blocks of time to
intensive and undistracted work
Create a ritual or environment
conducive to deep concentration,
free from interruptions
Regularly schedule deep work
sessions and defend them from
potential disruptions
ADVANTAG'!
Boosts motivation and ensures
key tasks get completed
Maximizes results from minimal
efforts
Increases task efficiency and
quality of output
Ensures top priorities are addressed
daily
Drives prioritization and enables
concentrating efforts on
key activities
Enhances productivity and quality of
work by allowing for uninterrupted
concentration on complex tasks
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