SAN BEDA UNIVERSITY

COLLEGE OF ARTS AND SCIENCES

A.Y 2023-2024

In Partial Fulfillment to the Course Requirement in

ACCOUNTING INFORMATION SYSTEM LABORATORY

CURRENT AND RECOMMENDED FLOWCHART

ON THE EXPENDITURE CYCLE OF
TIM HORTONS, MENDIOLA BRANCH

Submitted by:
DOMONDON, Maika Nicole C.
INOCENCIO, Mikaela Izabelle B.
MONASTERIAL, Jaynalyn Mae D.
OLITA, Alyanna Daphne M.

Submitted to:
Prof. Jude Caponpon
 CURRENT EXPENDITURE CYCLE OF TIM HORTONS

Identify the items Purchase

START Create a purchase
with low Requisition
requisition
inventory stock. Form

Create a Purchase
Are the goods Purchase
Order through
Delivery Note received?
Viber or Email Order Form

If YES If NO

Check the delivered Contact the

goods based on the supplier.
delivery template

Do the goods Request for re-

match the If NO Inform the supplier. delivery and product
purchase order? replacement

Check the quality Is the quality

of the received approved? If NO
If YES goods.

Contact the
supplier
If YES

Request for product

Accounts payable invoice
AP INVOICE Replacement
is received from the
vendor.

Authorization of
payment

CHECK Processing the

payment

Documenting and organizing

the transaction records

END
 RECOMMENDED EXPENDITURE CYCLE OF TIM HORTONS

Identify the items Purchase

START Create a purchase
with low Requisition
requisition
inventory stock. Form

Create a Purchase
Are the goods Purchase
Delivery Note Order through
received? Order Form
Viber or Email

If YES If NO

Check the delivered Contact the

goods based on the supplier.
delivery template

Do the goods Request for re-

match the If NO Inform the supplier. delivery and product
purchase order? replacement

Check the quality

of the received Is the quality
approved? If NO
If YES goods.

Contact the
supplier
If YES

Request for product

Accounts payable invoice
Is the AP ACCOUNTS replacement
is received from the
If NO invoice PAYABLE INVOICE vendor.
correct?

Is there a
Authorization of replacement
Contact If YES If YES
payment done?
supplier to
re-issue the
invoice
Are there any Processing the
If NO
payment payment
If NO
confirmation?
Escalate the issue
Documenting and organizing to higher level
the transaction records manager
If YES
Ask/Follow
up to
supplier the
receipts Purchase Receipts
END