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Republic of the PhiliPPines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
DILG-NAPOLCoMCent.er,EDSAcornerQuezonAvenue,QUEZONCITY
www.dilg.gov.Ph

officeoftheUndersecretaryforLoca]Government

MEMORANDUM

TO ALL REGIONAL DIRECTORS

SUBJECT Disaster Risk Reduction Management Module for the LGU 201
Project

DATE 13 February 2014

This has reference to the LGU 201 Project's database br-rild-up'

Please be
service (ISTMS)
informed that the Information systems and Technology Management
(DRRM) module' another
has developed the Disaster Risk Reduction Management
component of rhe LGU 201 Web Application System.
In this regard, you are hereby
directed to implement the Gatheriig of Data and Uploading
to the DRRM Web
Application System on the following schedule:

o Data Collection February 17,2014 to March 7 '2074

-
o uploading to the DRRM Application System - March
10 to t4,2014

For inquiries regarding the technical details of this

undertaking, please direct your
(RITOs) to closely coordinate with
respective Regional Information Technology Officers
for your ready reference:
the ISTMS. Attached are the following documents

A. Guidelines and Procedures

B. DRRM Data CaPture Form (DCF)
C.GuidelinesinFilling-uptheDRRM_DCFinMSExcelformat

For vour information and strict compliance'

AUSTERE A. P
Undersecretary
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 ATTACHMENT A

LGU 201 Database Build'uP

Disaster Risk Reduction Management (DRRM) Module

Guidelines and Procedures

A. Distribution of Data Capture Form (DCF)

1'TheDataCaptureForm(DcF)withfi|enameDRRM-DcF.x|s.willbesentby
lsTMstotheDILGRegionalofficesthroughe-mail.ltisalsoavai|ablefor
r!"re Otfice
downloading at httes://intranet.diio-qW.e!/9{wnlqgds'ehp fgqional
officers.
r"16o* their respective fierd
sharr be
DRRM-DCF'xIs has four (4)
2. The DRRM Data capture Form (DcF)with filename
and Facility. The order of the
worksheet, nr*"lv'officer, n"iire,'Evacuation
worksheets should not be intercnahged, since
it may cause an error during
imPort Procedure'

B. Filling-uP of Data CaPture Form

1'Forthefie|dofficerswhowillfill-uptheDCF,p|easerefertotheGuide|ineson
Fi||inguptheDatacapturcForm.Donotaltertheworksheetbyinsertinga file'
during importing of the Excel
column or row, as this would not be accepted
CLGOO and MLGOO and
2. The DCF (in MS Excel) shall be filled-up by PLGOO,
save in this file format:

a'PRoVlNcE-<PRovtNcE>-DRRM.x|se'g.LAUNloN,
LAUNION-DRRM'x|s' e'g' city of
b. city / Municipality - <PROVINCE>-<GITYMUN>-DRRM'xIs
Batac, Province of llocos Norte'
t loCosruoRTE-BATAcclrY-DRRM'xls'

C. Submission / lmPorting of Data

except HUCs' shall be
1. Accomplished DRRM-DCF.x|s of cities/municipalities'
uploading online., CLGoos of
sent to the provincial office inrrgh e-mail. for
HUCs shall be responsible in'rproiJinl their
DCF' All accomplished DCFs of
email the
the province, City an6 fUunicilaliti"t inttt-99pJ -fumished.through
hegionat otrii. the centrat'office at lgu201@dilg.gov.ph.
"iio
encode the data in MS Excel' a
Note: For city / municipatw with no facitity to
for encoding fo MS Excel
fitted-up han copy shall be ,"niito tn" ProiinciatOffice
file.

2. The provincial Office shall imporuupload. the accomplished DCF of their

DRRM application system
respective province, cities/munifipatities .into theof HUCs' they will directlv
https:t/intrinet.dilg.gov.pnlt?r;.i,f,p. ln case
import /upload theii Jata. A link to video i
presentation on how to import the
URL and will also be
accomplisnlJO|f *ill Oe maOJ available on tne DRRM
sent to the RlTOs.
 LGU 201 Database Build-up ATTAcHMENT B

DRRM Module
... ... : t l
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*:sc*tcn'Ii.'; .EA,IAILADDRESS
iiffi .
t-..lr..l.1tl:.- lrif!:i+ t-!ii
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OFFICER t of4
 LGU 201 Database Build-up ATTACHMENT B
l
DRRM Module

TEAM LEADER / IJEAD OF RESCUE TOTAL NO. OF

NAME OF SEARCH AND RESCUE TEA ,I RESCUE CAPABILIW / EXPERTISE HOTLINE NO. /S
TEAM MANPOWER

RESCU E 2of4
 tGU 201 Database Build-up ATTACHMENT B
DRRM Module
NO. OF COMFORT ROOM /5

EVACUATION
 ATTACHMENT B
tGU 201 Database Build-uP
.)
ra
DRRM MOdUIE

TOTAL NO.
PERSON RSPONSIBLE [@lLE NO. LAI{DLINE }O.
DESCRIPT]ON Of FACILITY LOCATION
FACILITYCATEGORY oF'FAe'tlrY

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 ATTACHMENT C

LGU 201 Database Build-up

Disaster Risk Reduction Management (DRRM) Module

Guidelines on Filling-up the Data Capture Form

OFFICER: This worksheet should contain information about the designated DRRM Officer
in the LGU
COLUMN NAME DESCRIPTION
Region Resion Name (e.e. CARAGA)
Province Province Name (e.e. CEBU)
City / Municipality Ciw / Municipality Name (e.g. CEBU CITY)
DRRM Officer Full name of the Designated DRRM Officer in the LGU
Mobile No. Mobile No. of the DRRM Officer (e.g. 09156345522)
Landline No. Landphone Telephone of the DRRM Officer (Area Code +

landline No. e.g. 046-41212345)

Email Address Email address of the DRRM Officer (e.g. drrm-lgu@gmail,com)
Radio Monitoring Radio Monitoring Frequency of the Command Center e.g. AM,
Frequency/Band FM, SSB, etc.
Call Sign The code or name assigned in the Command Center used for radio
communication. (e.g. ULTIMAX, others used 2 digit number)

SEARCH AND RESCUE: This worksheet should contain information about rescue teams
and other volunteer groups or organizations, who are or will be involved in actual rescue

COLUMN NAME
Name of Search and Rescue Team The complete name of the Search and Rescue Team
(e.g. BAGGAO RESCUE)
Rescue capability / Expertise State the expertise of rescue team (e.g. Flood, Fire,
Landslide, Others)
Hotline No. Hotline telephone no. of the Rescue Team if
available. If none, any contact no.
Team Leader / Head of Rescue Team Full name of the Head of the Rescue Team
Total No. of Manpower Total No. of personnel who is actually responding /
on the actual disaster

EVACUATION: This worksheet should contain information of the location and description
of the evacuation centers in the LGU.
COLUMN NAME DESCRIPTION
Name of Evacuation Center Indicate the Complete Name of Evacuation Center
(e.e Pung-ol Sibugay Sports Complex)

Location Exact location and description (ifany), Street, Barangay

(e.g. Near M,ttti"iP"! H"tl, Ot*"fl" St.,B
Floor Area Total floor Area of the Evacuation Center in square
meters

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 Guidelines on Filling-up the Data Capture Form

Total Capacity The total individual capaciry of the Evacuation Center

No. of Comfort Rooms (Female)
No. of Comfort Rooms (Male)
Source of Water (Potable)
Source of Water (Non-Potable)
Indicate the no. of Female comfort rooms available in
the Evacuation Center
Indicate the no. of Male comfort rooms available in the
Evacuation Center
Identify the source of potable water in the evacuation
center (e.g. deep well, Municipal Water District)
Identify the source of non-potable water in the
evacuation center (e.g. deep well)

FACILITY: This worksheet should contain information of available facilities / resources used
during a disaster.

COLUMN NAME DESCRIPTION

Facility Category Valid entries are VEHICLE, EqUIPMENT, LIFE SAVING
DEVICE, OTHERS
Description of Facility Identify the kind and description of facility (e.g. Life Vest,
Rubber Boat, back hoe, bolt cutter, two way radio,
generator, siren, ambulance etc.
Location Exact location of where facilty/ies is stored / parked,
stating the name of the Building, Street, Barangay
(e.g. Barangay Hall, P Burgos St,. Barangay San Vicente)
Total No. of Facilitv Identify the total no. of available facility
Person Responsible Full Name of the person responsible for safekeeping of the
faciliw
Mobile No Personal mobile No. of the Person responsible (e.9.
0916ss238e5)
Landline No. Landpline No. of the Person responsible (Area Code +
landline No. e.q. 047-4322667)

NOTE: For same facilities located in different location, it should be encoded in another row.
Example:
TOTAL
FACILITY DESCRIPTION PERSON MOBILE LANDLINE
LOCATION NO, OF
CATEGORY of FACILITY RESPONSIBLE NO. NO.
FACILITY
LIFE Brgy hall,
SAVING LIFE VEST Street l, l0 Officer A 09192456732 02936s855
DEVICE Barangay 1
LIFE Brgy hall,
SAVING LIFE VEST Street 5, 50 Officer B 9652356814 023658742
DEVICE Barangay 8

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