Republic of the Philippines

Province of Davao de Oro

MUNICIPAL DISASTER RISK REDUCTION AND MANAGEMENT OFFICE
Municipality of Mawab

TABLE OF CONTENTS

Page Number

Message of the Mayor 2

Introduction, Background and Objectives 3-4

Communication and Information 5-7

Transmission Flow of Emergency 8-9

Diagram for Lateral Coordination 10-11

Early Warning System Flow 12-13

Early Warning Messages 14

Early Warning System Communication Flow 15

Response Capability & Response Actions for 16-17

Flood Warning Levels

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 OFFICE OF THE MUNICIPAL MAYOR

MESSAGE

My warmest Greetings in the name of Public Service.

Communications and Early warning systems are both essential tools for
risk management and disaster preparedness that help save lives and
minimize the potential impact of disasters.

To be effective, communication and early warning systems need to rely

on the direct participation of at-risk communities, facilitate public education
and awareness of risks, disseminate messages and warnings efficiently, and
help maintain a constant state of preparedness to enable early action.

This Emergency and Risk Communication Plan & Early Warning

System Flow of the LGU Mawab is formulated to serve as our guide and
reference for all our actions in the event disaster or calamity hits our
municipality.

I am consistently grateful for the Municipal Risk Reduction and

Management Council/Office-Mawab, the BDRRMC and other stakeholders for
their concerted efforts which made this very important document a reality.

Lastly, I am very much optimistic that this will help us achieve our goal
of keeping Mawab a disaster resilient place.

MABUHAY ANG BAG-ONG MAWAB!

RUPERTO S. GONZAGA III

Municipal Mayor/MDRRMC Chairman

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 EMERGENCY AND RISK COMMUNICATION PLAN
&
EARLY WARNING SYSTEM FLOW

A. Introduction and Background

The Mawab Emergency and Risk Communication Plan and Early

Warning System Flow outline the procedures for responding major
emergencies that may threaten the health and safety of the Mawabeños
including officials, employees, clients, visitors or passersby from the
neighboring municipalities. This type of document identifies offices or
departments, and stakeholders that are directly responsible for the
emergency response and provides a management framework for
coordinating and deploying resources.

Planning ahead for emergencies or disasters is part of the

mandate of the Local Government Unit of Mawab and the Municipal
Disaster Risk Reduction and Management Council by sharing a
responsibility for preparedness, mitigation and response. The Mawab
Emergency and Risk Communication Plan and Early Warning System
Flow addresses all types of emergencies and other major calamities.

The Mawab Emergency and Risk Communication Plan and Early

Warning System Flow is formulated, reviewed and tested by the
Municipal Disaster Risk Reduction and Management Council. The
council provides general oversight for the entire emergency planning
process to address ongoing preparedness, mitigation, response and
recovery issues.

B. Objectives:

1. To reduce the significant risk brought on natural or man-made

hazard by establishing and institutionalizing accurate, effective and
timely disseminations of emergency and early warning
communication to community.

2. To fully equip and harness the Operations & Warning section of

MDRRM Office that implement 24/7 monitoring and warning
services, that means a sound systematic and scientific basis for
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 predicting and forecasting hazard from reliable forecasting
agencies.

3. Increase awareness of the community about emergency and

disaster preparedness and response by receiving accurate and
timely early warning messages.

4. Establish a mechanism that will synchronize and harmonize

emergency communication and information from the top sources
down to the grass root level.

5. To provide ample time for the M/BDRRMO to gather all Accredited

Community Disaster Volunteers (ACDVs), have them on standby
and be ready for any possible deployment.

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 COMMUNICATION AND INFORMATION
Refers to the process of orderly transmitting and receiving information, and feed- backing
mechanism.

EMERGENCY COMMUNICATION AND INFORMATION

ACTIVITY FLOW

EMERGENCY TRANSMISSION FEEDBACK

MONITORING OF AND
AND WARNING ADVISORIES MONITORING

MEDIA
RELATIONS

Activity Output Responsible Needs

Person
1. EMERGENCY Emergency MDRRMO  Stable
MONITORING situations Internet
Operations &
monitored connection
Warning FOCAL  Computer
 Standby
Power
 TV Monitor

Policies and Guidelines:

a.) Monitoring and warning of emergency shall be the responsibility of
the Municipal Disaster Risk Reduction and Management Office
through the Operations & Warning Section. Monitoring shall be done
all the time with or without emergency.
b.) Partner agencies (Barangay Disaster Risk Reduction and
Management Committee, Philippine National Police, Philippine Army,

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 Bureau of Fire Protection, Municipal Health Offices, Municipal
Agriculturist Office, Municipal Environment and Natural Resources
Office and Department of Science and Technology, Department of
Education) shall likewise monitor any emergency either natural or
manmade and shall provide the Municipal Disaster Risk Reduction
and Management Office information regarding the emergency
situations.
c.) Any information received shall be validated with concerned agencies
and/or Local Government units.
d.) Prior to the occurrence of emergency situation, all concerned
agencies shall establish their respective emergency communication
facility.
e.) In cases where the civilian communication facilities are damaged by
a disaster, the military communication facility shall be automatically
installed at the Emergency Operations Centers at all levels.

2. TRANSMISSION Advisories MDRRMO  Radio Repeater

OF ADVISORIES transmitted  Standby Power
Operations &
 Cellular Phone
Warning  Office Supplies
 Stable Internet
Connection
 Computers and
Printers

Policies and Guidelines:

a.) The MDRRMO- Operations and Warning Section shall be responsible
in transmitting the emergency situation to all concerned agencies
such as but not limited to the following:
1. Barangay Disaster Risk Reduction and Management
Committees
2. Philippine National Police
3. Philippine Army
4. Bureau of Fire
5. Municipal Agriculturist Office
6. Municipal Environment and Natural Resources Office
7. Department of Education
8. Municipal Health Office

b.) Upon receipt of the advisory, the BDRRMCs (Early Warning Focal)
shall transmit as fastest means and any form of communication to
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 ALL PUROKS, and concerned agencies shall likewise transmit the
same to their respective network or down line.
c.) All forms of media transmission shall be utilized to ensure efficacy.
d.) MDRRMO and BDRRMCs shall establish an information board at the
most conspicuous place within the vicinity of the M/B Disaster
Operations Center.
e.) All advisories shall be transmitted only with the explicit authority from
the MDRRM Officer and Local Chief Executive.
f.) All advisories transmitted shall be properly logged.

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 TRANSMISSION FLOW OF EMERGENCY

MDRRMO
WARNING AGENCIES OPERATIONS
DOST-PAGASA, & WARNING
PHIVOLCS MGB, OCD,
DILG

PNP, MAGRO MENRO MHO DepEd

ARMY,
BDRRMC’ BFP
s

PUROKs District
Offices

HOUSEHOLD Schools
S

3. FEED BACK Feed-back and All concerned  Standardized

AND reporting well- agencies Report forms
REPORTING coordinated  Office
Supplies
 Radio
Repeaters
 Stable
Internet
connection
 Cellular
Phones

Policies and Guidelines:

a.) All reports going up shall be synchronized and consistent at all levels
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 as follows:
1. Coordination among BDRRMC and AFP Detachments at
the Barangay Level.
2. Coordination among the MDRRMC, Municipal Police
Stations and AFP Companies and/or Battalion.
3. Coordination among the PDRRMC, CVPPO, 1001st
Brigade.
4. Coordination among the OCD XI, PRO XI, 10th ID.
b.) Information officers of all concerned agencies shall work as team at
all levels to come up with a validated uniform report.
c.) All reports submitted to the higher level shall be released only with
the explicit authority of the head of the agency.
d.) Confidential and classified information of the PNP and AFP shall not
be covered by this manual.

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 DIAGRAM FOR LATERAL COORDINATION

PRO XI OCD XI 10TH ID PA

CVP PPO PDRRMC 1001ST BDE

MPS MDRRMC COMPANY/

BATALLION

POLICE BDRRMC AFP PATROL

VISIBILTY BASE/
POINT DETACHMEN
T

 Check-
in Form
4. MEDIA Media relations MDRRMO
 Update
RELATIONS established d report
 Conferenc
e Room
 LCD
Projector
 Sound
System
 Meals

Policies and Guidelines:

a.) All media practitioners shall check in at the Emergency Operation
Center.
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b.) Media briefing shall be scheduled twice a day.
c.) Only the Local Chief Executive or his duly authorized
representative shall be allowed to provide media with verified
information.
d.) All updates shall be posted in the most conspicuous place within
the vicinity of the Emergency Operations Center with authorization
from the LCE.
e.) Media practitioners discouraged entry at the incident site when
their safety is at stake.

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 EARLY WARNING SYSTEM FLOW
(Weather Forecast, Warning Alert Level)

24/7 Early Warning System and Monitoring

The MDRRM Office through the Operations & Warning Section
with its Early Warning Focal established the 24/7 Early Warning System
and Monitoring to facilitate weather forecast and monitor weather
disturbances for possibility of flooding and land sliding in the area of
Mawab.

Community based EWS

Most of the Barangays have organized their own Early Warning

Focal as local observers near river banks and upstream, to monitor
water level by installing flood and water level markers (bridges, river
banks).

Technology Based EWS

Different technology-based weather forecasting and monitoring

has been set up by the DOST-PAGASA, Water Level of River -Water
level monitoring sensors (DOST), Amount of Rainfall- automatic rain
gauges (DOST ARG) and the Internet Based PAGASA- Project Noah to
monitor Weather disturbances (Thunderstorm, ITCZ, LPA, Tail- end of a
Cold Front, and TYPHOON).

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Convert the Information/Observation to Warning

After gathering sources of data from the different reliable

information ( PAGASA weather forecast) and observation from the field
(local observers from barangay) all the information/ observations shall be
converted to early warning.

Early Warning Communication and Dissemination

The Operations & Warning section shall lead the early warning
system communication process. Whenever a hazard information is
available, the data passes through some validation between the
technology based and the local EWS. It is best tried by the section that
the EWS communication dissemination is always prompt and timely
delivered to create appropriate response and action.

ESTABLISH WARNING LEVELS

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 EARLY WARNING MESSAGES

Color Mensahe Warning Signal Mga Angayan Buhaton

Pagbagting sulod sa Ang mga residente nga
tulo(3) ka minuto nga naa sa delikadong lugar
Yellow Ready dugay ang sal-ang mangandam sa posibleng
gamit ang “batingaw o pagbakwit. Andamon ang
batingting”. Ug ang “GO BAG o GO BALDE”
pagpatingog sa siren
sulod sa 3 ka minuto. Pagmonitor sa kahimtang
sa palibot.
Yellow nga Flag ang
ibutang diha sa mga Padayon sa pagpaminaw
strategic nga lugar sa mga advisories nga
ipagawas sa MDRRMO
Pagbagting sulod sa Ang mga residente nga
duha (2) ka minuto nga naa sa delikadong lugar
Orange Get Set mubo lang ang sal-ang andam na sa mga
gamit ang “batingaw o angayan dalhon sa
batingting”. Ug ang pagbakwit.
pagpatingog sa siren
sulod sa 3 ka minuto.

Orange nga Flag ang

ibutang diha sa mga
strategic nga lugar
Pagbagting sulod sa Pagbakwit ngadto sa
usa (1) ka minuto nga luwas nga lugar o
walay sal-ang o paspas evacuation center dala
Red Go nga pagbagting. Ug ang “GO BAG o GO
ang pagpatingog sa BALDE”
siren sulod sa 5 ka
minuto.

Pula nga Flag ibutang

diha sa mga strategic
nga lugar.

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EARLY WARNING SYSTEM COMMUNICATION FLOW

The MDRRMC and the BDRRMCs already established and agreed

on warning signals for different levels and designated an early
warning team/focal to disseminate information on warning levels.
This is through the different mode of communications: Handheld
Radio, Mobile phone Megaphone, Siren, Neighborhood Ronda, Bell
or “batingting” and Color signals.

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RESPONSE CAPABILITY

MDRRMO and BDRRMCs are already armed with various a response

equipage and vehicle, well trained and organized community-based first
responders and volunteers, built a strong partnership and linkages with
other LGUs, NGAs, NGOs and Private sectors to help in the response
period. Prepositioning and stock filling of foods and other logistical
supports are ready and in place.

RESPONSE ACTION FOR FLOOD WARNING LEVELS

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Note: The Municipal Disaster Risk Reduction and Management Council-Mawab is
responsible for the establishment of mechanisms and procedures for feedbacking, regular
meetings, review and updating of this Emergency and Risk Communication Plan & Early
Warning System Flow.

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