CAREER SERVICES CURRICULUM VITAE “ | UNIVERSITY Career Services oe MANITOBAPage |2 YOUR CURRICULUM VITAE (CV) Curriculum Vitae, translated from Latin means, “the course of one’s life.” Academics, scientists and medical professionals use their CVs to present a complete but succinct summary and highlight of their qualifications. is a living document that you will add to and revise over the lifetime of your career. Use it to clearly identify your qualifications and emphasize your strengths by presenting your education, skills, and achievements related to your academic, work, and volunteer experience. The CV's Purpose You might be asked to submit a CV as part of the application process for a variety of opportunities. SS Sar A Ye a) © Postgraduate studies © Graduate schoo! © Medical residencies '* Academic positions * Scholarships © Research experiences ‘+ Post-doctoral positions * Honour societies Research grants ‘© Professional programs + Fellowships ‘© Other opportunities ‘Some funding applications will request a Canadian Common CV, which is a distinct document that is appropriate only for funding opportunities which specifically specify this format. Other opportunities are better suited to a more tailored CV. STEP 1: DECIDE, CV OR RESUME Depending on your field and the specifics of the opportunity you are applying for, the style of CV expected will differ. You will need to decide if the appropriate document is an academic curriculum vitae, hybrid curriculum vitae, or a resumé, The terms CV and Resumé are sometimes used interchangeably, particularly internationally, so be sure to research the conventions in the country or industry to which you are applying, In some cases, an opportunity might specifically ask for a CV, but upon further consideration of your own credentials and your knowledge of the position, you may find that a resumé is really the document the employers is requesting. Here is an overview of the distinctions between these three types of documents. Consider which would be appropriate for your application: in | Academic and research achievements Apply for: ¥ Scholarly potential 7 ¥ Academic position Flexible; include all Subject knowledge BURA Funding. that is relevant. ¥ Awards/honours ¥ Grad school ¥ Accomplishments ¥ Service commitment Y Academic and research achievements pete Flexible; include all Knowledge and skills demonstrated with Y Medical residency that is relevant. bullet points ¥ Industry research Shorter than an Job related experience Y Academic position academic CV. ¥ Accomplishments ¥ Volunteer efforts Knowledge and skills demonstrated with Apply for: ‘Typically 2 pages; bullet points: Y Ajob include only what is” Job-related experience relevant. ¥ Accomplishments ¥ Volunteer effortsPage |3 Choose the format of your CV based on your knowledge of what the norm is in your field. To find out, inquire with individuals you know in similar positions or check out the websites of professors in your field. Many academics will post ‘a copy of their CV online, which you can use as inspiration for your own document. Check out our sample Academic CV, Hybrid CV, and Medicine CV in Appendix A. Does it sound like you actually need to write a resumé for the position you are applying to? Check out the Resumé Workbook to learn how. STEP 2: TARGET YOUR CV Prior to writing your CV, do your research. How do your knowledge, skills, and attributes align with the opportunity before you? Your CV must be completed with a specific goal in mind so you are able to clearly identify how you are a match for that specific educational program or employment position. What do educational programs and employers want? They want a person who: ‘The reader needs to evaluate your CV for 1. Your education, professional training, credentials, and certifications 2. Your relevant professional experience including research 3. Your ability to set and achieve goals and produce positive and if possible, measurable outcomes 4, Your depth of knowledge and competency within your field How to Target Your CV Determine what the hiring manager or selection committee is looking for in their ideal candidate and ensure your document clearly demonstrates that you are an excellent fit. If you are applying for a job with a hybrid CV, start by analyzing the job posting to determine the specific skills and experiences required for the position. Your hybrid CV should clearly state each of these requirements and not include irrelevant information. Use this same process when looking at the criteria for admissions to a graduate program or guidelines for a funding opportunity, using this information as a checklist as you create your CV. See Appendix C: Deconstructing a Job Posting for details. ‘Academic CVs tend to be much longer, making them less targeted and more general by nature. One way to make an academic CV more targeted is to strategically order your sections to put the emphasis on those that are most relevant or favourable. For example, if the position is teaching focused, you could put your teaching experience firstPage |4 STEP 3: WRITING YOUR CV Writing your CV is an investment in your future. Allow sufficient time to do your due diligence and edit several drafts, ensuring you have presented the right information in the best way. Every piece of information that is in your CV should be there for a reason, drawing a picture of you as an accomplished professional who is the best candidate for the program or position. Ifa piece of information does not add to this narrative (or detracts from it), exclude it from your CV. If you're unsure about what to include, talk to a Career Consultant or someone who is knowledgeable in your field. Necessary Elements Pe TTS TMT) TTD In the header at the top of page 1, include: This comes next, after contact info at the top of the page’ Name Institution v E-mail Y Location ¥- Malling address ¥ Dates ¥ Phone number Degrees earned or expected. Use the “different first page” function to include yourlast_ ‘Thesis or dissertation tite if applicable name and page numbers only on following pages. Write this in reverse chronological order. Possible sections ta include in your Hybrid ar Academic CV Be strategic when selecting the sections to include on your CV: you want your section headings to showcase your most relevant and impressive experiences. Order your sections based on importance. Remember, different disciplines might have different conventions, so try to find examples of CVs within your field. POSSIBLE CV SECTION HEADINGS a Include academic List certification or Include monetary For hybrid CVs:this__Include conference awards, fellowships, license status, i.e: amounts. optional section is at __ presentations (oral or scholarships, medals, Mental Health First the end ofthe CV _poster) and invited and prizes. Aid (certified March, with no detail. it may lectures. List the title, 2015). be related to the authors, & audience. position or show you ina positive light. ee | GS DSS Ls eS) List membership or if you are an Include everything: Include current Hybrid CV only: list in leadership positions. undergraduate with works submitted, in research, research _reverse-chronological This section may little research progress (cite as assistantships, your order; include include student experience, highlight such), and reports. thesis, and post- demonstration organizations. research heavy Use standard citation doctoral fellowships. statements and school projects. style for your field. dates. xperiences Experience Check out our examples in Appendix A to see how these sections can be used in a CV.Page |S What if| Have Nothing to put on My CV? If you are newer to academia or an undergraduate student with no research experience, your academic CV might end up being quite sparse. If this isthe case for you, a hybrid CV is probably a better option. A hybrid CV will allow you to give more details about the value of seemingly unrelated experiences through targeted demonstration statements that focus ‘on your transferable skills. You might also include a section detailing school projects you have worked on, focusing on the aspects of the projects that relate to the position or program, such as research skills aboratory skills, or literature reviews. Formatting and Set-up Tips The format and visual style you choose for your CV can either detract or add to the document, so take the time to create ‘a template that will allow your individual personality to shine through while still being professional and organized. REVERSE POs Richy ratty ENTE LEFT JUSTIFY aU Putmost recent CVshaveno page Use the CVformat Left justifyyour CV Use 11-12 point size education and limit: include and orderthat best and.use spacesor —&a font like: experience first and everything thatis highlights your dashes for emphasis. work backwards. relevant and strengths and Don’t decrease ‘Times New Roman Put your dates along necessary. suitability. ‘margins to shorten Calibri the right. wv. Georgia Es BRAND WITH . iweorranrineo | BECONSISTENT |) YOUR NAME Peet ROT Headings should Beconsistent with Yournameand page Create an attractive Minimize the use of stand out. Try verb tenses, spacing, number should be on personalletterhead __tabs and highlighting. CAPITALLETTERS, dates, capitalization, each page. and also useiton techniques, such as larger font, and and bolding. other documents in _bolding. bold. your application, if appropriate. Looking at an example can make this all make more sense: check out Appendix A for sample CVs. What not to include: CUA Sa ae aU IT NO ACRONYMS Hybrid CV: Use a “Profile” instead. See Appendix D to learn more. Write out titles in full instead of using acronyms: your audience might not be familiar with the shorthand. Never use “|, you, their, me, he, she, ‘Academic CV: Consider writing a my’ etc. statement to highlight your area of research or teaching philosophy. Se UT AUS MITA ESS US TARTS Certain subjects are illegal for an employer to use when making a hiring decision, such as: © Religion © Health '* Sexual orientation © Race, nationality, or ethnicity © Marital status * Family status = Age '* Photograph of yourself ‘© Disability Political Affiliation © Gender (including pregnancy) '* Social insurance numberPage 16 Demonstration Statements for Hybrid CVs Demonstration statements are used in a hybrid CV to show an employer how you have demonstrated a specific skill. A hybrid CV will have demonstration statements beneath each work experience (e.g., Employment and Volunteer). Produce quality statements over quantity. The most compelling hybrid CV's are those that show HOW you have demonstrated a specific skill, not simply telling the ‘employer that you possess a specific skill. One of the best ways to clearly outline a skill in a demonstration statement is to be strategic in the choice of action verbs. The action verb should clearly indicate the skill that you are trying to demonstrate. For example, beginning with the word “collaborated” indicates that you are demonstrating your teamwork skis NOUN Procite Who? What? Use Adjectives and Numbers to jazz up your statements What was achieved? dents ages 7-14 lundergraduate Chemistry students, ae Brine) providing written feedback and ideas 0 university students requiring laboratory complex penne ‘additional helplimproving overall physics research || l2nsside a team of highly respected novel ohysicsts, identifying crystalline sola program Demonstrating the Right Skill in the Right Way ‘Acommon mistake when creating a hybrid CV is to focus on irrelevant skills, simply listing the duties performed in a particular position without taking the time to tailor each statement to your application goal. The following two tableseel? provide examples of the difference between a targeted demonstration statement and an untargeted duty statement for a medical student applying to a residency program and a PhD graduate applying to a post-doctoral position in industry. CV Goal: Pediatrics Residency Program Not Targeted: Duty | Competency for Program Coordinator, Ellice Neighbourhood _PeVeloPed cookbook Association Shift Supervisor, Provided excellent Starbucks Coffee customer service Volunteer, Health Science Centre Deliver meal trays to hospital patients Teamwork / Multicultural experience Leadership Communication / Experience with children and their families BE Co UII Oe NCCC LIS Collaborated with inner-city youth to develop a ‘cookbook which showcased diverse cultures in ‘a meaningful way Led teammates, ensuring all staff are aware of responsibilities and clearly communicating feedback to improve store operations ‘Communicate compassionately with pediatric patients and parents, supporting families in times of extreme stress CV Goal: Postdoctoral Fellow in Wheat Research, Manitoba Grain Commission eee ay) oe Targeted Demonstration Statements Research Assistant, PCR, gel electrophoresis, Department of DNAextraction, dynamic Food Science oscillatory rheology Head Labourer, Taughtothe sa how to Smith Family Farm Mand harvest vegetables ‘ona farm Teaching Assistant, University of Manitoba Prepared equipment for laboratory sections estore ie se tere gC students could consider infusing language around the CanMEDS roles into their CVs. Engi ‘Conduct research ‘on maize, corn, and wheat ‘Supervise a team / Experience with crop irrigation Knowledge of health and safety requirements Researched the effect of a variety of. chemotypes of Fg on wheat genes, demonstrating the impact of a specific chemotype in fusarium head blight disease of wheat ‘Managed field operations, supervising team members in the maintenance of center pivot irrigation for over 700 acres of farmland ‘Adhered to Health and Safety guidelines, ensuring all equipment and materials met WHMIS standards Sees a ar should include language consistent with the posting and industry. Future academic professionals should use vocabulary suitable for the department to which they are applying.Page |8 STEP 4; THE APPLICATION PROCESS Have Someone Proof Your CV should have perfect spelling, flawless grammar, and be easy to read and understand. If you have a relationship with an academic or industry professional in the field, ask if they will take a look at your CV and give you feedback. You might also ask a friend to read over your documents to check for spelling, grammar, and readability. Career Services also provides one-on-one CV support for students who are creating CVs to apply for employment opportunities. Call us to make an appointment. Submitting Your Application Documents Be sure to clearly follow the submission instructions for your application. Graduate programs will often have very specific directions for document titles and types to be submitted. I you are applying for an industry position by email, clearly indicate in the subject heading the purpose of your email (e.g. RE: Environmental Geologist, Competition # 34567 Anna Choo). In the body text of the email, provide a short message to the employer, indicating what documents are attached and to which position(s) you are applying. If you need an example, find one in Appendix F. File names of attachments should include your full name and refer to the Position you are applying for so it is easy for the employer to find, ‘Some companies may ask you to paste your application into an online form. 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Write letters and reports that are logically structured and contain all relevant information. ‘Adapt writing style in consideration of different audiences. ‘Ask and answer questions, clarify, and summarize what others are communicating. Provide clear explanations and directions while instructing, educating and providing feedback. ‘Communicate with others using a variety of communication strategies to negotiate, mediate, resolve difficult issues and sell ideas. Demonstrate respect and care. Is open and supportive of the thoughts, opinions, and contributions of others. ‘Actively contribute to team projects/tasks; fulfils required roles, participates in discussion to improve effectiveness. ‘Accept and share responsibility. Learn from constructive criticism and give positive and constructive feedback. Uru ace ee ae ‘Accept responsibility for decisions and display a positive attitude and perseverance. Models a strong desire to succeed by demonstrating adaptability to achieve goals. Take initiative in leading, supporting and motivating others in developing individual skills or tasks to achieve goals. Effectively apply organizing and planning skills to manage work. Work effectively to complete deadlines when under pressure. Proactively plans and manages work; monitors results through to successfully complete plans. Make decisions in accordance to accepted practices and guidelines, Use problem-solving strategies to identify and resolve problems, issues and determine solutions. Recognize inconsistencies in reasoning, Makes decisions in situations that fall outside established guidelines or where the choice among options is less obvious.Page |a Gather relevant secondary data and organize information in a logical manner. Collect primary data and/or assist in carrying out surveys, focus groups, and lab analysi ‘Analyze samples/surveys for quantitative/qualitative research. Perform calculations for adding, subtracting, multiplying and dividing, and converting between fractions and decimals. Perform complex calculations and operations that require using advanced multi-step mathematical strategies. ‘Analyze or compare numerical data to identify trends or compare statistics. Pym eae ye ee} USCS Oa ee Performs basic computer tasks, such as creating. documents, saving files, and sending email Design web pages and a wide range of software skills Demonstrate in depth knowledge of computer software and information technology systems. Present basic information to one or more people using appropriate resources, vocabulary, and non-verbal language. Prepare and present advanced information with clarity with the ability to respond to questions in a timely manner. Facilitate interactive presentations of advanced information customized to the interests and needs of the audience, PERSONAL MANAGEMENT sacs Oa ee Demonstrate professionalism in recognizing expectations in work culture to maximize success in the workplace. Embrace new opportunities, learn continuously, and identify importance in every job/task. ‘Anticipate the unexpected and respond quickly to sudden ‘changes in circumstances.Page |2 APPENDIX C: DECONSTRUCTING A JOB POSTING Print off the job posting for the position you are interested in. If the job posting is very minimal, research the skills required for similar jot ‘+ Look at related job postings ‘© Use the National Occupational ‘© Speak with contacts in the field Classification (NOC) to obtain a generic ‘© Research professionals on Linkedin duties listing ind uh ight the required qualifications as well as the skills and abilities (sometimes called PTE AT Hep competences):Colourcode to stay organized, For example, yellow may indicate sks. Employers often list the most important qualifications or skills and abilities higher on the job posting. Document where and how you have gained the skills asked for in the job posting, writing ‘them out for your reference. LTTE} [:]1 [a9 You have now identified the skilsthe employer cares about and how you meet that need. As ‘you write and update your resumé, focus on the knowledge, skills, and attributes that are of interest to the employer. Pee Employers Are Seeking Specific Skills TECHNICAL SKILLS PCOS TSU (MES Eee Penns De COMMUNICATION | ORGANIZATIONAL La SKILLS SKILLS SKILLS ‘Transferable skills are equally, or in some employment situations, more important than technical skills. Employers ‘can often train their new employees to develop thelr technical skills but usually find it hard to train or modify PeerPege 13 DECONSTRUCTING A JOB POSTING: Caer ies) ey ]OW DO | MAKE A TAILORED RESUME OR CV? Bom eet Seeks) DeVore ee Fill out the table and use it as a checklist for what needs to be on your resumé and emphasized. \ce these are the things the employer cares about, take a look at the rest of your resumé and try to remove or take the focus away from things which are not of interest to the employerPage |4 APPENDIX D Optional: Writing your Profile or Highlight of Qualifications Your profile isa short blurb or bullet points located at the top of your CV or resumé. If you choose to use this section, it should be tailored to the position or program, clearly communicating what you can do for the company or school while driving the content forthe rest of your CV. Its typically three statements of upto five lines that sum up your relevant experiences and special skills Your profile should cover: Brand yourself by using your title, then touch on the most relevant technical and transferable skills you have to offer the employer. Be sure to make a statement that underscores the impact you have made in your previous experiences. Some profiles are accompanied by bulleted skills of interest. See the final resumé example at the end of this workbook to see appropriate profile placement on your document, Highly motivated and self-directed individual with over 3 years of experience meeting customer needs. Proven track record of working effectively in a team in highly stressful and demanding environments. Exceptional communicator fluent in multiple languages with the ability to multi-task and prioritize effectively to complete tasks according to timeline + Electrical Engineer with experience in the field of power and energy Systems and primary focus on renewable energy + Excellent interpersonal and communication skills coupled with solid technical skills gained both through on the job experience and academic projects + Strong critical thinker with the ability to use creativity to solve problems + Enjoys working as part of team to meet project goals and excels in a challenging work environment | swims | cweels APPENDIX E ACTION VERBS FOR RESUMES & CVs ANALYTICAL SKILLS Analyzed Classified Expedited Recommended Studied ‘Answered Collected Extrapolated Reconciled Surveyed Appraised Compiled Forecasted Resolved Synthesized Assembled Critiqued Interpreted Reviewed Systematized Assessed Estimated Investigated Specified Validated Clarified Evaluated Processed Structured COMMUNICATION/PEOPLE SKILLS ‘Addressed Corresponded Formulated Negotiated Resolved ‘Authored Directed Influenced Persuaded Spoke Collaborated Drafted Interpreted Promoted Translated Composed Edited Lectured Publicized Wrote Contacted Elicited Mediated Reconciled Convinced Explained Moderated Recruited CREATIVE SKILLS Acted Designed Founded Invented Revitalized Adapted Developed Hlustrated Modified Shaped Composed Devised Initiated Originated Solved Conceptualized Directed Instituted Performed Created Established Integrated Planned Customized Fashioned Introduced Revised DATA/FINANCIAL SKILLS Administered Audited Developed Planned Reduced Allocated Budgeted Estimated Projected Researched Analyzed Balanced Forecasted Purchased Tabulated Appraised Calculated Managed Quantified Tracked Applied Computed Marked Reconciled EDUCATION SKILLS Advised Demonstrated Evaluated Guided Supplemented Adapted Designed Familiarized Informed Taught Corrected Developed Facilitated Instructed Trained Coached Enabled Fostered Persuaded Tutored Communicated Encouraged Graded Solved HELPING SKILLS ‘Advocated Coached Encouraged Informed Rehabilitated Aided Counseled Expedited Instructed Represented Assessed Demonstrated Facilitated Intervened Resolved Assisted Diagnosed Familiarized Motivated Supported Clarified Educated Guided Referred TaughtMANAGEMENT/LEADERSHIP SKILLS Administered Coordinated Analyzed Delegated Approved Directed Assigned Enhanced Attained Engineered Chaired Established Consolidated Evaluated Contracted Executed ORGANIZATIONAL SKILLS Accomplished Consolidated Achieved Controlled Administered Coordinated Arranged Cultivated Assigned Delegated Attained Demonstrated Collaborated Dispatched Communicated Encouraged RESEARCH SKILLS Analyzed Critiqued Clarified Diagnosed Collected Evaluated Compared Examined Conducted Gathered ACTION VERBS FOR RESUMES Increased Improved Initiated Inspected Instituted Led Managed Modeled Ensured Expanded Facilitated Formalized Generated Guided Implemented Integrated Extracted Identified Interpreted Interviewed Investigated Motivated Organized Overhauled Oversaw Pioneered Planned Prioritized Recommended Launched Monitored Orchestrated Overhauled Persuaded Prioritized Redesigned Reshaped Located Organized Researched Reviewed Solved Reorganized Reviewed Scheduled Spearheaded Supervised Troubleshot Revitalized Secured Streamlined Surpassed Synchronized Targeted Transformed Upgraded Summarized Surveyed Synthesized Systematized Teste‘APPENDIX F: SUBMITTING AN APPLICATION BY EMAIL Joe Smith To: jobs.mb.gc.ca Subject: Civil Engineer position #123456 Attachments: Joe Smith Civil engineering position #123456.pdf Dear Ms. Klein, Please find attached my application for the Civil Engineer position #123456 as advertised on the Government of Manitoba’s website. | have enclosed both my resume and cover letter. The file is submitted in PDF format, if you have any difficulty opening it please allow me the opportunity to resubmit in a compatible format. | can be reached at (204) 555-5555. Thank you for considering my application. Sincerely, Joe SmithPage [8 APPENDIX 6 Applicant Tracking Systems (ATS) ATS is an initial computerized screening tool that has become more affordable and is now being used even by small organizations. When submitting an online CV, especially one you copy and paste into boxes on a website, make sure you follow these guidelines REPEAT Tm aT Tm PLAINTEXT |’ keyworns || copy/paste | EXPERIENCE” | _ EXPERIENCE (Type text]age |9 References used while com; ling this workbook: Alison Doyle website: http://jobsearch.about.com/od/evadvice/tp/cvtips.htm, Categories to include on a curriculum vitae, Careers In Medicine, April 2010 https://www.aamc.org/cim/specialty/skillsandexperiences/educationalexperience/337856/cvcategories.html Coghill-Berends, Will and Anthony, Rebecca. CV Handbook, A curriculum vitae owner’s manual. United States of ‘America: PhD Books LLC, 2011. 73-74, Print Creating your academic CV for Masters and PhDs, University of Toronto https://www.studentlife.utoronto.ca/.../Creating your academic cv handout O.pdf Whitecomb, Susan Britton. Resume Magic, Trade Secrets of a Professional Resume Writer. Indianapolis: JIST Publishing, 2010. 107. Print, Writing a Curriculum Vitae, Careers In Medicine, April 2013, https://www.aamc.org/cim/residency/application/applying/337854/writingcy. htm! (Type text]