UM Training

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Preface
Congratulations with your purchase of Adrenalin Software. Adrenalin offers a comprehensive
and powerful HR System with Modules covering the complete life cycle of an employee in
your organization. Adrenalin is available as individual modules and also as an integrated suite
for Human Resource Management.
Adrenalin is designed to provide you ease of use and easy maintenance. The software itself
is subject to continuous development, incorporating the new and growing needs of the
industry, you can rest assured that you have made an investment for the future.
This document details the steps in completing forms in addition to information on the modules
and how to access the forms.
Copyright
Copyright © 2008 Adrenalin eSystems Limited. All rights reserved. Under the copyright laws,
this manual cannot be reproduced in any form without the prior written permission of
Adrenalin eSystems Limited.
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Disclaimer
This manual, as well as the software described in it, is furnished under license and may be
used or copied only in accordance with the terms of such license. The content of this manual
is furnished for informational use only, is subject to change without notice, and should not be
construed as a commitment by Adrenalin eSystems Limited. Adrenalin eSystems assumes no
responsibility or liability for any errors or inaccuracies that may appear in this document.
Except as permitted by such license, no part of this publication may be reproduced, stored in
a retrieval system, or transmitted, in any form or by any means, electronic, mechanical,
recording, or otherwise, without the prior written permission of Adrenalin eSystems. Any
references to company names in sample templates are for demonstration purposes only and
are not intended to refer to any actual organization.
Colors displayed in the user documentation may not match the Adrenalin HR Software screen
colors as implemented in an organization as the color theme can change from company to
company. The data shown in the screenshots are fictitious and are provided for ease of
understanding.
Updated till – 5.4.0

Adrenalin 5.0
Training Management System
Table of Contents
1 About this Manual ............................................................................................................ 1

1.1 Scope and Purpose of the Document ......................................................................... 1
1.2 Organization of the Document .................................................................................... 1
1.3 Text and Visual Conventions....................................................................................... 1
1.3.1 Textual Conventions ................................................................................................ 1
1.3.2 Visual Conventions .................................................................................................. 2
2 Training Management System ........................................................................................ 3
2.1 Process Flow ................................................................................................................. 4
2.2 Configurations .............................................................................................................. 5
2.3 Faculty ........................................................................................................................... 7
2.4 CPE or CPD Master ..................................................................................................... 11
2.5 Course Creation .......................................................................................................... 13
2.6 Career Development ................................................................................................... 22
2.7 Training Appraisal Mapping ...................................................................................... 25
2.8 Course Schedule/Reschedule ................................................................................... 27
2.9 Course Reschedule .................................................................................................... 36
2.10 Course Cancellation ................................................................................................... 38
2.11 Course Cancellation List ............................................................................................ 39
2.12 Training Calendar ....................................................................................................... 39
2.13 Course Nomination (Self) ........................................................................................... 41
2.14 Course Nomination Approval .................................................................................... 43
2.15 Nomination Withdrawal .............................................................................................. 45
2.16 Nominate Reportees ................................................................................................... 47
2.17 Status of Course Schedule ........................................................................................ 48
2.18 Pre-training Feedback ................................................................................................ 51
2.19 Registered for Courses .............................................................................................. 53
2.20 Training Attendance ................................................................................................... 54
2.21 Training Record Creation ........................................................................................... 55
2.22 Faculty Evaluation ...................................................................................................... 56
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2.23 Participant Feedback .................................................................................................. 58

2.24 Post Training Feedback ............................................................................................. 59
2.25 Participant Feedback View ........................................................................................ 60
2.26 Course Cost Entry ...................................................................................................... 62
3 Index ................................................................................................................................ 64
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1 About this Manual

1.1 Scope and Purpose of the Document
 This document, the user manual, is intended to guide the users through the
business screens, with appropriate descriptions of the steps involved and business
rules wherever applicable.
 Suitable illustrations are provided at relevant places to explain the actual steps
involved in the process/stage.
1.2 Organization of the Document

This document is organized as -
 Overview of the Module

 Referential process flow of the module
 Objective and overview of form/functionality
 Pre-requisites for working on the form/functionality.
 Procedure/steps for working on the form/functionality.
 Post activity steps.
1.3 Text and Visual Conventions
1.3.1 Textual Conventions

Abbreviations of terms used in the document.
Abbreviation Description
HRFAC HR Facilitator
Training FAC Training Facilitator
OU Organization Unit
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1.3.2 Visual Conventions

Styles: Following are few styles used in the document
Style Reference Description
Body Text This is the common style for text in the document, while writing the
general text.
Caption Caption is to provide a label to the screenshot/diagram.
 List Bullet Style for bulleted list.
A Tip or suggestion on how to use the functionality
Important. The user must take care and use the functionality as
described
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2 Training Management System

Adrenalin Training Management System enables the following:
 Maintain various training courses conducted

 Trainee/Participant Nomination
 Training Attendance
 Training Feedback by Participants, Manager & Faculty.
 Reports on course conducted, Participants details in the training, etc.
This module facilitates the Training Administrators to register courses & faculty for conducting
training programs, maintaining training records and creating & rescheduling training course
instances. Employees can nominate their names for various training programs. This module
also allows the managers to nominate their staff for attending training courses.
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2.1 Process Flow

The workflow illustrated in the Process Flow diagram is for illustration purpose only. Workflow
refers to any approval/rejection and notification as a part of the process. The actual workflow
may vary depending on the configuration set for your organization. Use the illustration for a
broad level understanding of the process.
Question Master &

Template Master
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2.2 Configurations
S.No Configuration Config

Description
Name Value
1 TRN_ATTEND Any To display past N days Course Schedule in training
numeric attendance Form.
value If the difference between the course start date - current
date + the configured days is greater than or equal to 0
then those courses will appear in Status of Course
Schedule form.
For example, current date is 31st and the course start
date is 27th. The configuration is given as 5. Now the
course start date - current date is -4 + configured days
of 5, which gives the result 1, which is greater than 0. In
this case, the courses whose start date 27th will appear
in the form.
Recommended range is 1 to 60.
2 TRN_BA_ADD 2 To display past N days Course Schedule in Status of
Course Schedule Form.
If the difference between the current date – course end
date is less than or equal to the configured days it will
appear in Status of Course Schedule form.
For example, current date is 31st and the course end
current date – course end date is 4, which is less than
the configured value of 5. In this case, the courses
whose end date 27th will appear in the form.
3 TRN_FEEDBACK 2 To display past N days Course Schedule in Participant
Feedback View form.
If the difference between the course start date - current
Schedule form.
For example, current date is 31st and the course start
course start date - current date is -4 + configured days
of 5, which gives the result 1, which is greater than 0. In
this case, the courses whose start date 27th will appear
in the form.
4 TRN_RECORD 2 To display past N days Course Schedule in Training
Record Form.
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S.No Configuration Config

Description
Name Value
If the difference between the course end date - current
Schedule form.
course end date - current date is -4 + configured days of
5, which gives the result 1, which is greater than 0. In
this case, the courses whose end date is 27th will appear
in the form.
5 TRN_WDR_ADD 2 To display past N days Course Schedule in Course
Withdrawal Form.
If the difference between the course end date - current
Schedule form.
course end date - current date is -4 + configured days of
5, which gives the result 1, which is greater than 0. In
this case, the courses whose end date is 27th will appear
in the form.
6 TRN_FACUPLOAD pdf, xls, This is to specify the attachment of file type, based on
doc, xlsx, the file format specified in the configuration. By default
docx, txt the configuration supports (pdf, xls, doc, xlsx, docx, txt)
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2.3 Faculty
Why should I use this form?
Use this form to create Internal and External Trainer/Faculty with basic details like
experience, projects, expert in.. A Faculty could be internal (who is also an employee in the
organization) or external (who is not an employee in the organization). In case of external
faculty, the contact details are also captured here.
What are the Pre-requisites?

N/A
Who can access this form?

This form shall be visible to all employees to whom the visibility is given in Setup HRMS 
Module Role Mapping/ Module Administration.
How to navigate to this form?

Talent Development  Training Management  Faculty.
Figure 1 Faculty - Internal
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Figure 2 Faculty – External
Created faculties are listed in the grid. Use the filter section to filter records in the grid based
on some condition.
The field guidelines are as follows:
Field Name Description

Faculty Type Select type of the faculty either Internal or External.
Employee Name If the selected Faculty Type is ‘Internal’, then
Type ‘@@’ to select the employee as a Faculty. On entering ‘@@’, list
of employees is populated in the field, as shown below:
a. To search using Employee Name, enter few characters of the
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employee name and employee names matching the entered
characters populated in the field, as shown here:
If the selected Faculty Type is ‘External’, then fill in the following details:
b. Enter First Name, Last Name, Address, and Postal Code of the
Faculty.
c. Enter Phone, Mobile numbers of the Faculty.
d. Enter E-Mail ID of the Faculty.
Skilled In Enter the skill of the Faculty. This is used to select a Faculty by skill.
Experience (Years) Enter Years of Experience of the faculty in the particular skill.
Comments Enter comments, if any.
Batch handled Enter the number of batches handled by the Faculty.
Attach Resume Click the [Browse] button to select resume of the faculty. This helps the
employee to know the faculty better.
Click [Add New Course] to add courses that will be conducted by the Faculty. A grid will be
displayed in the form as given below:
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Figure 2 Add New Course
i. Enter Course/Program conducted by the faculty and Comments if any. These

records can be referred to when assigning a faculty to a training course using the
Course Registration form.
ii. As many courses can be added here by clicking the [Add New course] button.
iii. Clicking [Remove Course] after selecting a record in the grid (by clicking the check
box near course title) will delete the selected record.
Click [Submit] to save the data.
Clicking [Reset] will refresh the form.
To Modify any Faculty detail, select the Faculty from the grid. Selected Faculty details will be
populated in the form. Make necessary changes and click [Submit] to save the changes.
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2.4 CPE or CPD Master

Continuing Professional Education (CPE) is a specialized area of education for
professionals in their efforts to keep abreast of new techniques, skills, and knowledge.
Continuing Professional Development (CPD) is a continuous process of personal growth,

to improve the capability and realize the full potential of professional people at work. This can
be achieved by obtaining and developing a wide range of knowledge, skills and experience,
which are not normally acquired during initial training or routine work, and which together
develop and maintain competence to practice.
There are a number of reasons why you may wish to undertake CPD, including:
 The desire to develop your professional knowledge and skills.

 A condition placed on your continuing membership of a professional body.
 To demonstrate your professional standing to clients and employers.
 To assist you with your career development or a possible career change.
You can use this form to record/update CPE or CPD details for a unit or for a selected
employee.

Business Entity & Business Unit


Talent Development  Training Management  CPE or CPD Master.
Figure 3 CPE/CPD Master – Business Unit
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Figure 4 CPE/CPD Master – Employee

Calendar Year Current Calendar Year is shown here as default.
Business Unit/ Select whether the planning is to be done employee-wise or Business
Employee unit-wise.
Entity/OU Select Entity & OU for which the planning is to be done
Note: The Entity and OU fields will be available only if ‘Business Unit’ is selected.
Employee Type @@ to select employee’s name.
Note: The Employee field will be available only if ‘Employee’ is selected.
Formal Enter formal points. It is based on Job oriented Training. It is given
during the Course Schedule in Course Schedule/Course Reschedule
form.
Informal Enter informal points. It is based on the Skill based and other Training. It
is given during the Course Schedule in Course Schedule/Course
Reschedule form.
Total Addition of Formal and Informal Points
Plan Enter the planned Target points.
Actual After the training program completion and training attendance has been
given, values in Actual column are displayed automatically based on
the points given in Course Schedule/Reschedule form.
Variance Values in Variance column are displayed automatically based on the
difference between the plan and actual values.
Training Budget Enter the Budget amount for the selected Employee/Business Unit
Used After the training program completion and training attendance has been
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given, cost in Used field will be displayed automatically based on the
cost entered in course schedule/reschedule form.
Remaining Cost in Remaining field will be displayed automatically based on the
difference between the Budget and Used amounts.
Click [Submit] to save the details.
Click [Reset] to refresh the form.
2.5 Course Creation

Use this form to register a new course or modify details of an existing course. Courses can
have different set of target participants, such as Managers, Employees, Administrators, etc..
This is a central pool of all courses provided in the organization through internal and external
trainers/faculties. Different instances can be created from a course.

N/A


Talent Development  Training Management  Course Creation.
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Figure 5 Course Creation
All the existing courses are listed in the grid. Use the filter section to filter records in the grid
based on some condition.
Click the [+] icon on the left top of the grid to show/hide the grid.
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Program Details

Program Title Enter title of the program
Program Category Select Program Category from the drop down field. If the required
Category is not found in the drop down, click the ellipse button to add
new Category. A pop up window appears, allowing adding new
Category.
If you want to search
any existing program
category, enter the
name and click [Search]
button.
If you want to add a new

program category, enter
name of the category here
and click [Add] button.
Add New Category
Enter the Category Name and click [Add]. Entered category will be
added to the list. Double-click the newly added category to select.
Note: Follow the same step to create new Program Type and Target
Participants
Program Type Select Program Type from the drop down field. If the required Type is
not found in the drop down, click the ellipse button to add new Type.
Target Participants Select Target Participants from the drop down field. For example, for
managerial courses, the ideal target participants would be managerial
employees.
If the required Target Participant is not found in the drop down, click the
ellipse button to add new Target Participant.
Select Owner Type ‘@@’ in this field to populate employees. Select required
employee from the list.
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Faculty Select if faculty for the course is already registered or a new faculty. If
Registered is selected, then the faculty for the course should be
selected from the list of existing faculties from the ‘Available Faculties’
field.
Faculty Type Select whether the Faculty is an Internal, external or Both.
Note: This field will be visible only if the Faculty is selected as
‘Registered’.
Duration Enter Duration of the course. Select the Duration as hours or days.
Batch size Enter minimum and maximum number of participants that a course can
accommodate.
Training Material Click [Browse…] button to upload Training Material. On clicking the
Upload Browse button, the File Open dialog box appears allowing selecting a
file to be uploaded. Click the [Add] button to add the selected file.
Attached files are shown as below:
To remove any attached document, click the delete button [ ] against
the file name.
Reference Material Click [Browse…] button to upload Reference Material. On clicking the
Upload Browse button, the File Open dialog box appears allowing selecting a
file to be uploaded. Click the [Add] button to add the selected file.
Attached files are shown as below:
the file name.
Program Contents Enter Program contents.
Program Objectives Enter Program objectives.
Apply Criteria

Tenure: (in months) It allows specifying the eligible criteria for the employees to attend the
Training. The eligible criteria can be selected from the dropdown field of
Tenure.
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 Less than – employees who are in the organization less than
the specified month are eligible for the training.
 Between – If this option is selected, then the period range has
to be given. Employees who are in the organization in between
the entered period (say greater than 24 months and less than
36 months) are eligible for the training.
 Greater than – employees who are in the organization greater
than the specified month are eligible for the training.
Training History To attend any training, if there is any prerequisite that is specified in the
Training History Rules. Click the ellipse button to open Training History
Rules.
 Program Title - The Program Title gets automatically
populated.
 Rule Description – If any rules to be followed during the
training, mention in the Rule Description.
 Attended – Select the conditions from the Attended drop down
field.
 Preceding Months – Enter the Preceding months.
 Program Name – Select the Program Name from the drop
down field.
 Add Row – Click [Add Row] to add additional rows.
 Delete Row – Select the Check Box close to the Attended field
and click [Delete Row] to delete the row.
 Save – Click [Save] to save the details.
 Reset – Click [Reset] to refresh the form.
 Close – Click [Close] to close the Training History Rules
Screen.
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Employment Status Select the Employment Status (All, Confirmed, Probationer, and
Trainee) who can attend the Training. Once the Employment Status is
selected a Green Tick mark appears confirming the field is entered. If
‘All’ check box is selected then, system selects all the available values
in this field, which means the training is applicable to all the employees,
irrespective of their employment status.
Performance Rating Select the Performance Rating (All, 1, 2, 3, 4, 5 and Not Rated) i.e. the
rating based on the last year’s appraisal, who can attend the Training.
Once the Performance Rating is selected a Green Tick mark appears
confirming the field is entered. If ‘All’ check box is selected then, system
selects all the available values in this field, which means the training is
applicable to all the employees, irrespective of their performance rating.
Applicable To
This section allows the user to specify applicability for each course that is being registered.
For example, if the user wants to set up a course only to any particular location, the required
location can be selected from here. Only those employees from the selected location able to
see the course details and nominate for the course.
 Click ellipse button of OU.
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Figure 7 Selection of OU
On clicking the ellipse button the screen opens with the OU list
Figure 8 Selection of OU
 Select the OU from the list.

Click After clicking the right arrow the selected OU moves to right side column.
In case, if the selected OU is not required, it can be removed by using or by [Clear].
 Click [Close] to close the window.
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Multiple OU’s can also be selected. After selecting multiple OU’s click the right arrow. The
selected OU’s will be populated on the right side column.
In case if all the OU’s are to be selected then click ‘Select All’ check box. Once the Select All
check box is selected the entire OU’s listed on the left side moves the right side.
 Click [Select]
The selected OU appears in the OU field
Follow the same steps to select Position, Location, Designation, Region, Grade, City and
Department.
Note: It is not mandatory to fill the ‘Applicable To’ part.
Skill Mapping Details
1. Skill Name will be loaded from ‘Competency/Skill Master’ and Levels are loaded
from ‘Two Field Master’ form.
2. More than one type of skills can be added by using ADD button and to remove
the skills use Remove Button.
Employees who are mapped themselves to the selected skills and levels in Skill Details form,
will be eligible to attend the Training. These ‘Skills’ are linked to Career Development which is
mapped to training development needs.
Skill Mapping Details
Training Path
If a training program is scheduled more than one day, it contains multiple sessions.
Each session is called as ‘Training Path’. Multiple Training Paths are consolidated as
a single Training Course. Documents attached against path will be available to the
Employee in ‘Training Details’ form to view after course completion and Training
Attendance given.
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1. ‘Create Training Path’ button is used to create multiple training path for single
training course.
2. Number of rows will be populated based on the numeric value entered in ‘No of
Training Paths’ field, if it is entered as ‘2’ in the ‘No of Training Paths’ field and
clicked ‘Create Training Path’ button, then two rows will be populated as shown
below.
3. Path Name – Existing Course name will be listed under Path Name dropdown
field. User selects the course name to be displayed as Path Name, from the
dropdown.
4. Document – The Document field is used to attach the document for

corresponding Path Name selected from the dropdown. Documents attached
against path will be available to the Employee in ‘Training Details’ form to view.
5. The Training Path given in the Course Creation form will be displayed in the
Course Schedule/Reschedule form with the details of Faculty Mapped, Program
Date, Time Duration, Venue and Alternate Venue.
Click [Submit] to register the course.
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Post Activity
On submission, based on the workflow defined form will be sent for approval. Mail notification
will be sent to the initiator and approver.
After approval, created courses will be available in Course Schedule or Reschedule forms.
2.6 Career Development

This form can be accessed by the employee to recommend him/her for any courses to
improve their skills. Employee can compare his/her current skill level with expected skill level
which is mapped against employee position, based on the analysis employee recommend
himself/herself for the courses to improve the skill level.

Position Master, Skill Master, Skill Details & Course Creation


Talent Development  Training Management  Career Development.
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Figure 6 Career Development - My Position
1. My Position - On clicking it displays the skill details of the current position, with the
skill proficiency level of the employee.
2. Training Required – If an Employee requires any training to enhance his/her skill, it

can be done by clicking the [Training Required] button.
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Figure 7 Career Development - My Plan
1. My Plan - It shows the proficiency chart of current skill level with reporting to
position’s skill level.
2. Training Required – If an Employee requires any training to enhance his/her skill, it

can be done by clicking the [Training Required] button.
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Employees requested for any specific training, will be mapped to the Training Appraisal
mapping form, details of which will be available to the training facilitator during scheduling a
course.
2.7 Training Appraisal Mapping

This form facilitates mapping training courses to employees based on training recommended
in the appraisal process and through Career Development.
During the Performance Appraisal Process, it is possible for the Appraiser to recommend
specific training that they feel the appraised employee should undergo. After the
Normalization process is completed in Appraisal.
Through Career Development based on the comparison of Current Skill Level and Expected
Skill Level against Position level and employee recommend himself/herself to improve hi/her
skills by attending training courses.
The recommended training gets listed in this form, enabling the Training Role Player to act on
them.

Appraisal should have been conducted for the employee.


Talent Development  Training  Training Appraisal Mapping.
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Figure 8 Training Appraisal Mapping
1. The grid in the form displays the list of employees for whom normalization process
has been completed and they are marked with ‘training required’ option.
2. Select employee from the grid. The recommended training for that employee is
displayed in the ‘Identified Training Needs’ Box. The Training Manager has to map
this list against the list available under the box for ‘Select Courses’. If the course
suggested is not available in the ‘Select Course’ list then the Training Manager can
select ‘Others’. On selecting others the ‘Comments’ Box becomes editable and the
details of the specific course can be entered in this box.
3. Enter comments, if any (this field is editable when you select ‘Others’ in the ‘Select
Course’ Box).
4. Click [Submit] to save the details.
5. Clicking [Reset] will clear/refresh the form.
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Note: When the training courses are mapped, the column ‘Course Recommended’ in the
‘Course Registration’ Form and ‘Status of Course Schedule’ Form will appear with a link.
This will only appear for the mapped courses. On selecting this link a list will pop up for the
employees who have been mapped to this course. The training manager can thus –
Schedule a Course for such employees using the Course Registration form to identify which
course needs to be scheduled for employees who have gone through the Appraisal process.
Courses, which have already been scheduled, can accommodate an employee who have
gone through the Appraisal process and for whom training appraisal feedback has been
mapped to the training. The Training Coordinator can click on the Link for course
recommended for the training course to get the list of employees and then attach them as
nominees to a training batch.
2.8 Course Schedule/Reschedule

Use this form to schedule new batches or reschedule the existing batches. Also the
publishing of training can be edited. Eg. While ‘Course registration’ if the course publishing is
done for ‘Grade 1’ and ‘Grade 2’ employees, then while scheduling the batch this can be
altered and can be published only to ‘Grade 2’.
Note: It is not possible to add a Grade other than ‘Grade 1’ and ‘Grade 2’ since the publishing
can be modified only in ‘Course Registration’ form.

Faculty, Post Training Feedback, Participant Feedback Template, Holiday List should be
available.


Talent Development  Training Management  Course Schedule/Course Reschedule.
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Figure 9 Schedule Course
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Program Title Select the Program Title by entering ‘@@’.
New/Registered To create a new Course Schedule, click ‘New’ Radio button. If course is
already created, to be rescheduled or to cancel then click ‘Registered’.
Cancel Cancel Radio button ‘Yes’ and ‘No’ will be enabled only for Registered
course. By default Cancel field will be ‘No’. Select the Course from the
Batch Name drop down field. Click ‘Yes’ radio button of the Cancel and
Submit to cancel the course.
Course Number of Employees recommended for any courses through
Recommendation Performance Management or through Career Development will be
available in Course Recommendation field. Numeric values shows as a
hyperlink, click the link to know employee list.
Filter Criteria
This section allows the user to specify filter criteria, based on which the employee list will get
populated.

Batch Name It is Auto Generated, when the Course is scheduled. It will be created
automatically based on the naming convention
<TrainingProgram_StartDate_Venue_Serialnumber>
Appraisal Calendar Select the Appraisal Calendar from the Appraisal Calendar dropdown
field. For e.g. if Appraisal 2011-2012 is selected then employees falling
in the 2011-2012 calendar year alone will be appearing during the
search. By default, current year Appraisal Calendar is selected from the
list.
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Performance Rating Select the Performance Rating (All, 1, 2, 3, 4, 5 and Not Rated) i.e. the
rating based on the last year’s appraisal, who can attend the training.
Once the Performance Rating is selected a Green Tick mark appears
confirming the field is entered. If ‘All’ check box is selected then
automatically 1, 2, 3, 4, 5 and Not Rated will be selected, stating that
the Training is applicable to all the employees.
Host City Select the Host city

OU Select the required OU
Region Select the Region
Designation Select the Designation
Location Select the Location
Department Select the Department
City Select the City
Position Select the Position
Grade Select the Grade
Click [Go]
Eligible Filtered Population shows the list of employees above mentioned fields selected
combination.
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Figure 10 Selections of Employees - Admin Finalization
Figure 11 Selections of Employees – Shortlist for Manager Nomination
Eligible Filtered Population

Admin Finalization System gives the flexibility to select employees and mark as ‘Admin
Finalization’ which means the selected employees will be nominated by
default for the course with ‘Approved’ status during Status of Course
Schedule.
Shortlist For Manager Employees under Shortlist For Manager Nomination are restricted to
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Nomination Self Nomination. Only their Managers can nominate them to attend the
Training.
Select the check box of the

employee to be removed and
click [Remove] button to
Remove the employees from
the grid.
Figure 12 Selected Employees - Admin Finalization and Manager Nomination
Figure 13 Course Schedule
Course Schedule Details

From Date, To Date Select duration of the course by selecting From Date and To Date.
Duration (Days) The Duration of the course will be calculated and displayed in this field
after clicking [Populate] button.
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Last Nomination Date Choose the Last Nomination Date. Up to the date mentioned here,
employees can be nominated for this course.
Batch Size Enter the Batch Size of the course instance. Minimum and Maximum
number of employees to be accommodate in a Batch is highlighted
adjacent to the Batch Size field in Red Color.
Venue Select Venue for the course. If the required venue is not available in the
drop down field, click the ellipse button to add new venue.
CPE/CPD Formal Enter CPE/CPD Formal Value
Value
CPE/CPD Informal Enter CPE/CPD Informal Value.
Value
Note: CPE/CPD formal and informal values will be used in ‘Actual’ column of CPE/CPD Master
form. (Training Management  CPE/CPD Master)
Post Training Select the Post Training Feedback Template. This field shows the list of
Feedback Template available templates that have been created (HR Foundation  Setup
Adrenalin  Template Master)
Faculty Name Select Faculty for this course instance. This field shows the list of
faculties who have been selected for this course at the time of course
registration.
Schedule Documents Click [Browse…] button to upload. On clicking the Browse button, the
File Open dialog box appears allowing selecting a file to be uploaded.
Click the [Add] button to add the selected file.
the file name.
Currency Select Currency in which the training cost would be met.
Cost Per person Enter the cost of the course, per person.
Include This is for indicating the days when the training is included. Select the
check box for a day to specify that the training is scheduled on that
particular day. For example, if ‘Sunday’ check box is selected, it means
that the training is scheduled on Sunday.
From Time Select starting time of the course
To Time Select the end time of the course
Alternate Venue Select Alternate Venue for the course. If the required venue is not
available in the drop down field, click the ellipse button to add new
venue.
Comments Enter Comments, if any.
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Holiday List Select a Calendar from the Holiday List drop down field. Values in this
field are populated from the Holiday Master. (HR Foundation  Setup
Adrenalin  Holiday Master). If a calendar is selected in this field,
holidays defined as per the calendar will be considered and the program
will not be scheduled on those days. For example, if Training is
scheduled from 27th to 29th of a month and 28th is defined as a Holiday
in the selected calendar, 28th will not be taken into account for
scheduling the course.
Participant Feedback Select the Participant Feedback Template. This field shows the list of
Template available templates that have been created (HR Foundation  Setup
Adrenalin  Template Master)
Choose Period from If this option is selected then, the period has to be selected from the
list available list.
If ‘Monthly’ is chosen, then the period is defined as a month from the
end date of the training course and the remainder will be sent to the
manager 7 days before end of this period.
If ‘Yearly’ is chosen, then the Period is defined as a Year from the end
date of the Training course and the remainder will be sent to the
manager 7 days before end of this period.
The same is followed for ‘Quarterly’ (3 Months from Course End Date)
and ‘Half Yearly’ (6 Months from Course End Date) options.
Post Training Choose the period, to give the visibility and update Date to the
Reporting Managers for Post Training Feedback.
Note: This field will be available only if the ‘Choose Period from list’
option has been selected.
If ‘Enter Period in Days’ option is selected, then the text box next to this
field will be enabled, where in the number of days can be entered.
Participant Participant Expectation Template used to map the template to fill the pre
Expectation Template training feedback.
Participant Participant Expectation begins field is used to specify the number of
Expectation begins days prior, to open the Participant Expectation Template.
Training Certificate 1. Training certificate is designed in Document designer under
letter type “Training Certificate”
2. During Program Schedule, Training Certificate is mapped
against the Program in Course Schedule/Re-Schedule
form.
3. Training Certificate is generated and available in the
Training Details form after the Training Record Creation
form submitted successfully.
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Enter Period in Days If this option is chosen, then the number of days should be entered,
after which the post training feedback should be conducted. The
remainder will be sent according to the period.
If ‘100’ is entered as the Period, then the Period is defined as 100 days
from the End Date of the Training course and the remainder will be sent
to the Manager 7 days before the end of this period. In this case on the
93rd day from the Course End Date.
Do you want to open This is to specify whether the course is available for Reporting
this for Manager Managers for nominating their reporting employees. (Nominate
Nominations? Reportees). If the option is selected as ‘Yes’, then this course will be
available in ‘Nominate Reportees’ form.
Do you want to open This is to specify if the course is available for employees for nominating
this for Self themselves. (Self Nomination). If the option is selected as ‘Yes’, then
Nominations? this course will be available in ‘Self Nomination’ form.
Note: If no filter option is selected under ‘Filter Criteria’, then the above two fields will be
applicable to the population as defined in ‘Course Registration’ form.
Provide the details and click [Populate]. For every day of the course the details will be
populated. Refer image below:
If more than 1 Faculty is mapped in Course Registration Form for scheduled course, selection
of Faculties Day wise or Hour basis is possible by clicking ‘Add’ link. In the same way Date,
From Time, To Time, Venue and alternate Venue can be changed by clicking ‘Add’ link.
Click [Add] to add more schedules.
Click [Delete Row] after selecting the row will delete the selected row.
Only the dates occurring in between can be deleted. It is not possible to

delete a ‘from date’ or ‘to date’ of the training. For example, if a training is
scheduled from Monday through Thursday, it is possible to delete the in
between days (Tuesday or Wednesday), but Monday’s schedule or
Thursday’s schedule cannot be deleted.
Click [Submit] to save the details.
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Post Activity
On submission, based on the workflow definition it will be sent for approval. Mail notification
will be sent to the initiator and approver.
After approval, Course scheduled/rescheduled will be available in course Nomination/

Manager Nomination and Status of Course schedule forms.
2.9 Course Reschedule

Use this form to reschedule or change details of a course instance (Scheduled course which
appears in the training calendar) before the start date of the selected course. This form can
also be used to make a scheduled course Inactive.

Faculty, Post Training Feedback, Participant Feedback Template, Holiday list should be
available.


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If the selected training

program is mapped for any
employee in Training Appraisal
Mapping form, then the
employee count will be shown
here. On clicking the link,
details will be displayed.
Figure 14 Course Reschedule
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Adrenalin 5.0
 Select the Program Title.

 Click Registered Radio button.
 The courses related to the Program title appears in the Batch Name dropdown.
 Select the course to be rescheduled.
 Details of the selected course will be populated in the data section of the form.
 Select the field to be modified or rescheduled.
 Make necessary changes and click [Submit]
All fields other than Program Title, Duration, Batch size, Cost per person, Post
Training Feedback, Participant Feedback, Holiday List and Period can be modified.
Post Activity
On submission, it will be sent for approval. Mail notification will be sent to the initiator and
approver.
After approval, Course scheduled/rescheduled will be available in course Nomination/

Manager Nomination and Status of Course schedule forms.
2.10 Course Cancellation

Use this form to cancel the created course.

Course Instance should have been created.


Figure 15 Course Cancellation
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 Select the Program Title. If there are any approved courses available, then the
‘Registered’ option will get enabled. On selecting this option, then the existing
courses get populated in ‘Batch Name’ drop down field.
 Select the course that need to be cancelled. On selecting a Batch name, details of
the selected course will be populated in the form.
 Now select the option ‘Yes’ against the field ‘Cancel’.
 Click [Submit]. The selected course will be cancelled.
2.11 Course Cancellation List

Use this form to view the list of courses that are cancelled.



Talent Development  Training Management  Course Cancellation List.
Figure 16 Course Cancellation List
Course Cancellation List shows the list of courses cancelled. The details of cancelled course
can be availed specifically through the filters of Program Title, Category, Target Participant,
Start Date and End Date.
2.12 Training Calendar

This form shows the courses scheduled for a particular month. Employees are given an
option to do nominations from this form. In case nomination has already been raised for the
employee and approved, then nomination withdrawal can be done from this form.
Note: Training courses are displayed in this training calendar based on the applicability, as
set in course registration form.
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Adrenalin 5.0

Course schedule should be done.


Self Service  Training Management  Training Calendar.
Figure 17 Training Calendar
Dates in which training is scheduled is shown with an icon. When the mouse is moved over
the icon, the course title is shown as a tooltip.
Click the link to nominate for the course. On clicking the link, the Course Nomination form is
shown.
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Figure 18 Training Calendar – Course Nomination
In case the employee has already nominated for the course and it is approved, then on
clicking the date, system shows the Nomination Withdrawal form.
Note: All scheduled courses will not display for all employees, based on mapping done in
Course Registration form the courses will be displayed for the employees and they can go for
nomination of the courses.
2.13 Course Nomination (Self)

Whenever a course is scheduled, the employees can nominate themselves for undergoing
the training. This will be approved by the reporting manager.
Note: Courses will be displayed in the form based on the applicability set for the course. For
example, if a course is registered for employees belonging to ‘Bangalore’ location, only those
employees will be able to see that course in their Course nomination form.

Training should be scheduled.

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Self Service  Training Management  Course Nomination.
Figure 19 Lists of Courses for Nomination
Select the course for which nomination has to be done. Details of the selected course will be
displayed.
Figure 20 Course Nomination Form
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Figure 21 Course Nomination Form
By clicking the Program Title in Course Nomination form new screen will pop up with Faculty
Name, Start Date, Start Time, End Time and Venue.
 Enter the Program objective

 Enter the Program Contents
 Enter Comments if any
 click [Nominate].
 Click [Reset] to refresh the form
Routing and Approval
On submission, the form will be sent to the Manager for approval. On approval/rejection, mail
intimation will be sent to the initiator and approver.
Note: All scheduled courses will not display for all employees, based on mapping done in
Course Registration form the courses will be displayed for the employees and they can go for
nomination of the courses.
Post Activity
Approved nominations will be available in Status of Course Schedule, Nomination
Withdrawal, and Manager Nomination form.
2.14 Course Nomination Approval

Only the approvers who have been configured in the workflow manager will be able to
approve the nominations that are raised by the initiator. In general, the course nominations
are approved by the reporting manager of the employee.
To approve nomination form,
Type ‘Forms Pending for your Approval’ in ZOLOG search bar and select ‘Course
Nomination’ from the Pending Forms List.
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On selecting the form name, the list of nominations that are waiting for approval will be shown
as below:
Figure 22 Forms Pending for Approval
Click a record to view details of the nomination. The nomination details will be displayed as
shown here:
Enter Comments and click [Accept] to approve the nomination. Click [Reject] to reject the
request.
Approved nominations will be available in Status of Course Schedule, Nomination

Withdrawal, and Manager Nomination forms.
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2.15 Nomination Withdrawal

This form facilitates the employee to withdraw approved nomination for a training course. All
employees whose nomination(s) are approved can use this form.
When an employee requests for withdrawal of an approved nomination for a schedule course
then, depending on the workflow, which has been configured, it will go to an approver or be
directly withdrawn. As a result of the action (or Approval by manager), the Nominee is
removed from the batch to which he or she was assigned. In case workflow has been set
then the Employee will get a notification after the Manager approves or rejects the request.

Training nomination should be approved.


Self Service  Training Management  Nomination Withdrawal.
Figure 23 Nomination Withdrawal
1. List of all the approved nominations are shown in the grid. Select the Program Title
to be withdrawn.
2. Details of selected program will be displayed.
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Figure 28 Nomination Withdrawal
3. Enter Reasons for Withdrawal and click [Withdraw].
4. Click [Reset] to refresh the form.
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2.16 Nominate Reportees

Managers can use this form to nominate employees for training. They can only nominate
those employees who report to them.

Training should be scheduled


Self Service  Training Management  Nominate Reportees.
Figure 24 Manager Nomination
1. Courses which are set with ‘Open for Manager Nomination’ option as ‘Yes’ (in Course
Schedule form), and start date is greater than the current date will get displayed in
the grid..
2. Select a course for which reportees need to be nominated.
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Adrenalin 5.0
3. Details of the selected course such as start date, end date, last nomination, program
objectives etc., will be populated.
4. The ‘Reportees’ text box shows the list of employees reporting to the logged in
manager. Click on employee names and click “>” to select the employees for
nomination. If any employee(s) has been shortlisted for Manager Nomination, then
those employees will also be displayed here.
5. The ‘Selected Reportees’ text box shows the list of subordinates/employees

selected for the course.
6. The ‘Nominated’ text box shows the list of subordinates/employees who have been
already nominated by the manager.
7. Enter Comments
8. Click [Nominate] to nominate the selected subordinates/employees. Since Manager

is nominating the employees, the form is auto-approved. Any notification will be
based on the set workflow.
9. Clicking [Reset] will refresh the form.
10. Click Export option to export the details in the Grid.
Approved nominations will be available in Status of Course Schedule, Nomination Withdrawal

forms.
2.17 Status of Course Schedule

Use this form to create a batch for a scheduled course. Employees can be nominated for
training and added to the batch.



Talent Development  Training Management  Status of Course Schedule.
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Figure 25 Status of Course Schedule – Selection of Batch

Training Course Select the Training Course Name from the dropdown field.
Name
Batch Name Select the Batch Name for which the Nomination status to be known
and Click [Go].
On clicking Go button, the Start Date, End Date, Venue and Batch Size etc. gets displayed
automatically as per the details given in Course Schedule form.
Figure 26 Batch details with status
If any employee(s) is selected during Course Schedule (by selecting under ‘Admin
Finalization’ option), those employees will be displayed in the form, with ‘Finalization Status
as ‘Approved’. Training Fac can also add / remove nominees for the selected course.
Adhoc Nomination – Training Fac can nominate employees without the approval of their
respective managers. Intimation mail will be triggered to the respective employee after the
submission.
Click [Adhoc Nomination] and select the employee to nominate.
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Figure 27 Addition of New Nomination
1. Employees basis the parameter – Employees are listed based on the ‘Applicable
To parameters’ defined in the Course Registration or ‘Filter Criteria’ in the Course
Schedule Form.
2. All Employees – All Active Employees are listed irrespective of Parameters.
Select the Employee from the grid and Click [Choose] to add the employee to Nomination list.
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Figure 28 Newly added Nomination
1. Select the Employee from the grid and Click [Remove Participant] to remove the
employee from the Nomination list.
2. Click [Save] to save the details.
3. Click [Submit] to create batch with the given details. Employees who are self-
nominated or nominated by manager should get submitted in this form, only then their
details will be available for recording Training Attendance.
5. To modify any record from the grid, select the record by clicking on the grid.
Selected record will be populated in the form. Make Changes and click [Submit] to
save the data.
Note: When nominees are added to a batch for a scheduled course instance, the Nominee,
Reporting Manager, and the Faculty will get an e-Mail notification based on the workflow set.
This will include the details of the course.
2.18 Pre-training Feedback

Pre-Training Feedback template will be populated in Participant Feedback form, based on the
number of days specified in 'Participant Expectation begins' field in Course Schedule /
Reschedule form.
If any Pre-training feedback is mapped to any course, then the nominees for the course are
required to fill-in the template prior commencement of the course.
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1. List of courses nominated and approved appears on the grid. Select a course for
which feedback has to be given.
2. The Pre-training Feedback Template that has been attached to the selected course in
the Course Schedule will be populated.
3. Fill in feedback and click [Submit] to save the entries.
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2.19 Registered for Courses

This form shows the list of courses for which the logged in employee has been nominated
(both self-nomination and manager nomination).

Self/Manager nomination should have been completed.


Self Service  Training Management  Registered for Courses.
Figure 29 Registered for Courses
List of courses for the employee who has been nominated is shown in the grid. Click on a
record to view the details.
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2.20 Training Attendance

Manage participant attendance using this form. This form allows attendance to be captured
separately for each day of training, if a training course is spread across a number of days.

N/A


Talent Development  Training Management  Training Attendance.
Figure 34 Training Attendance
1. Filter section is provided in the form, so as to enable searching for existing records.
2. Select the program for which attendance has to be recorded. Details of selected
program along with the participants will be displayed in the data section.
3. Select the check box to record attendance for the participants for each day of
attendance.
4. Click [Submit] to save the attendance details.
5. Attendance can be marked only to the programs whose starting date is equal to
current date. This is configurable. You can configure this using the Adrenalin
Configuration Editor form. (Administration  Setup HRMS  Adrenalin Configuration
Editor)
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Adrenalin 5.0
6. To change the number of days from 2 (Default) to 5 - Set the Value of TRN_ATTEND
as 5. This will allow for attendance to be recorded for the participant within 5 days
after the end of training.
7. Click [Reset] to cancel the selections made and refresh the form.
8. Click Training Course Name given as Link to view the details of the course.
Note: After Attendance is marked the information is available for Training Record Creation.
2.21 Training Record Creation

Use this form to create a training record for a participant. This form is required to verify the
attendance details and course details, if required, before creating the attendance record for
the employee. When this record is submitted after selecting the employees for whom it
should be created, the information is made available as training records under HR
Foundation  Job Data  Training Details.
The CPE or CPD Master is also updated, if the values for the same had been entered in the
Course Schedule Form. If the Formal and Informal Plan for CPE and CPD has been
maintained in the CPE or CPD Master then the variance will be displayed in the CPE or CPD
Master form.

Training should be scheduled.


Talent Development  Training Management  Training Record Creation.
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Figure 30 Training Record Creation
1. Filter section is provided in the form, to enable searching of existing records.
2. Select the Training program for which training record has to be created. Details of
selected training course along with the list of participants and their attendance
percentage will be displayed. The Training Manager will decide based on the
Attendance %, whether to create the training record for that employee or not.
3. Select the participants for whom training record is to be created by clicking the
check box.
The check box will not be available if the training record has already been
created.
4. Click [Submit].
2.22 Faculty Evaluation

This form facilitates initiating feedback for participant who has attended the training program.
Overall feedback on test is recorded here including the Grade.
This is a pre-configured form and cannot be changed by the user.

Training Attendance should be marked.
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Talent Development  Training Management  Participant Evaluation.
Figure 31 Faculty Evaluation
All the courses that are handled by the faculty are shown in the grid. Filter section is provided
in the form, to enable searching for existing records.
1. Select the batch for which feedback has to be provided. Make necessary selections
and click [Submit].
Post Activity
Once Faculty evaluation has been provided, details will be available as a link in Participant
Feedback View under “Faculty Feedback” column.
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2.23 Participant Feedback

This form facilitates trainees to provide feedback on the training program they have attended.
Any employee who has attended the training program can access this form.

Training Attendance should be marked


Self Service  Training Management  Participant Feedback.
Figure 32 Participant Feedback
1. List of courses attended by the employee appears on the grid. Select a course for
which feedback has to be collected.
2. The questionnaire that has been attached to the selected course in the Course
Registration Form will be populated.
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Adrenalin 5.0
3. Fill in feedback and click [Submit] to save the entries.
Post Activity
Once submitted, these details will be available as a link in Participant Feedback View under
“Participant Feedback” column.
2.24 Post Training Feedback

Use this form to provide feedback about your subordinates/employees who have attended the
training course, after the training is completed.

Training completion.


Self Service  Training Management  Post Training Feedback.
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Figure 33 Post Training Feedback
1. Click on a record from the grid. Template mapped for Post training in the Course
Schedule Form for this course will be displayed.
2. Provide information as requested in the Template and click [Submit]. The

information is recorded in the Adrenalin Database. This can be viewed later through
Reports.
2.25 Participant Feedback View

Use this form to view a consolidated list of feedback given by Participants, Faculty and the
Manager. If feedback given for a training course, it will be displayed as a link. When you
click on the link, details of feedback will be displayed.

N/A

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Talent Development  Training Management  Participant Feedback View.
Figure 34 Participant Feedback View
1. Click Feedback link to view the feedback filled by the employee in the Pre-training
Feedback form.
Figure 35 Participant Feedback View
1. Filter section is provided in the form, to enable searching for existing records.
2. Click on a program from the grid to view the participant feedback. List of participants
who attended that training course is populated in the form.
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3. If feedback is given by participant, the link ‘Feedback’ appears under ‘Participant

Feedback View’ column. Click on the link to view the feedback given by participant.
4. If feedback is given by Faculty, the link ‘Feedback’ appears under ‘Faculty Feedback
View’ column. Click on the link to view the feedback given by Faculty.
5. If feedback is given by Manager, the link ‘Feedback’ appears under ‘Post Training
Feedback View’ column. Click on the link to view the feedback given by Manager.
6. If no feedback is given, the grid shows ‘Not Created’.
2.26 Course Cost Entry

Use this form to enter the cost details for a training course. This form is required because
there may be changes during the actual course or during the actual course setup because of
change in a Trainer, Venue, and Logistics, etc. This form can be used before or after the
Training Record Creation Form to finalize the Cost per Employee of the Training Course. On
submitting the form the relevant training record form is updated.

Training Record should be created.


Talent Development  Training Management  Course Cost Entry.
Figure 36 Course Cost Entry
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1. List of completed course appears on the grid. Select a course for which cost details
have to be provided.
2. List of participants for the selected course will be populated on the form.
3. Enter Cost per person.
4. Click [Submit] to save the data.
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3 Index
Course Cancellation List ......................... 39 Participant Feedback ....................... 51, 58
Course Cost Entry .................................. 62 Post Training Feedback ......................... 59
Course Nomination ................................. 41 Registered for Courses .......................... 53
Course Registration ................................ 13 Status of Course Schedule .................... 48
Course Reschedule ................................ 36 Training Appraisal Mapping ................... 25
CPE or CPD Master ............................... 11 Training Calendar .................................. 39
Faculty ...................................................... 7 Training Record Creation ....................... 55
Faculty Evaluation .................................. 56
64

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Updated till – 5.4.0

1 About this Manual ............................................................................................................ 1

2.23 Participant Feedback .................................................................................................. 58

1 About this Manual

1.2 Organization of the Document

 Overview of the Module

1.3 Text and Visual Conventions

1.3.1 Textual Conventions

1.3.2 Visual Conventions

Style Reference Description

2 Training Management System

 Maintain various training courses conducted

2.1 Process Flow

Question Master &

S.No Configuration Config

S.No Configuration Config

What are the Pre-requisites?

Who can access this form?

How to navigate to this form?

Figure 1 Faculty - Internal

Figure 2 Faculty – External

The field guidelines are as follows:

Field Name Description

a. To search using Employee Name, enter few characters of the

Field Name Description

Figure 2 Add New Course

i. Enter Course/Program conducted by the faculty and Comments if any. These

Click [Submit] to save the data.

Clicking [Reset] will refresh the form.

2.4 CPE or CPD Master

Continuing Professional Development (CPD) is a continuous process of personal growth,

 The desire to develop your professional knowledge and skills.

What are the Pre-requisites?

Who can access this form?

How to navigate to this form?

Figure 3 CPE/CPD Master – Business Unit

Figure 4 CPE/CPD Master – Employee

The field guidelines are as follows:

Field Name Description

Field Name Description

Click [Submit] to save the details.

Click [Reset] to refresh the form.

2.5 Course Creation

What are the Pre-requisites?

Who can access this form?

How to navigate to this form?

Figure 5 Course Creation

The field guidelines are as follows:

Field Name Description

If you want to add a new

Add New Category

Field Name Description

Field Name Description

Field Name Description

Field Name Description

 Click ellipse button of OU.

 Select the OU from the list.

In case, if the selected OU is not required, it can be removed by using or by [Clear].

 Click [Close] to close the window.

Note: It is not mandatory to fill the ‘Applicable To’ part.

Skill Mapping Details