UNIVERSITY OF THE PHILIPPINES DILIMAN

HUMAN RESOURCE DEVELOPMENT OFFICE PAGE 1 OF 3

BULLETIN OF VACANT POSITIONS NO. 202309-44-1

16 October 2023
Senior Scholarship Affairs Officer DEADLINE OF SUBMISSIONS

SG 19-1 OFFICE OF SCHOLARSHIPS AND GRANTS, OFFICE OF THE VICE CHANCELLOR

FOR STUDENT AFFAIRS
ITEM NO. UPSB-SRSAO-7-1998

DUTIES AND RESPONSIBILITIES

• Supervise the day-to-day activities of the six (6) Scholarship staff.

◦ Lead the planning, target setting, and performance rating of the Scholarship staff
based on the output of the staff under the Scholarship section.
◦ Coordinates with prospective donors of scholarships in drafting the Memorandum of
Agreement (MOA) and the implementing Rules and Regulations (IRR) of the proposed
scholarship grant.
◦ Drafts MOA and rules after the donor agrees with the minimum qualifications, benefits,
terms, and conditions of the proposed scholarships.
◦ Monitors the processing of the MOA and IRR until reviewed by the Diliman Legal Office
for UP Diliman Scholarships or the OVPLA for System Scholarships until finally approved
by the Chancellor or by the UP President.
◦ Prepares Deed of Donation per request by scholarship donors for the issuance of BIR
Form, Certificate of Donation, to avail the 150% deductibility and exemption from
Donor’s Tax.
• Take charge of all the UPAA Scholarship programs.
• Checks/reviews processed and ranked applications for accuracy and compliance with
the qualification standards set for the grant prior to recommendation for approval.
• Check for accuracy and availability of funds of vouchers/payrolls for the payment
monthly or per semester benefits of scholarship grantees.
• Lead the meetings with donors and potential donors.
• To provide inputs and recommendations on the various aspects of Program
administration for planning, design, and development.
• In charge of the immediate response of communications and queries from donors.
• Monitor that emails/queries from the students are answered by the appropriate staff from
the Scholarship Section.
• Efficiently check and countersign all Disbursement Vouchers, letters, and all outgoing
communication from Scholarship Sections.
• Prepare/write the monthly progress report of the Scholarship Section, Report to Donors,
and Project Proposal of Scholarships among others.
• Monitor the on-time delivery of status reports of the scholarships to donors and recipients.
• Facilitate the meeting of the Scholarship Section.
• Monitor the status/progress of the digitization program of the Scholarship section.
• Report the updates of the Scholarship Section during the monthly Staff Meeting.
• Other tasks that may be assigned by the Officer-in-Charge of the Office of Scholarship
and Grants related to scholarship.

MINIMUM QUALIFICATIONS
UNIVERSITY OF THE PHILIPPINES DILIMAN
HUMAN RESOURCE DEVELOPMENT OFFICE PAGE 2 OF 3

EDUCATION EXPERIENCE

Bachelor's degree with two (2) years of relevant experience

ADDITIONAL DETAILS

Competency:
Core Competency:
- Good Leadership and Problem-solving skills- Good leadership entails the ability to inspire, guide, and motivate a team toward
a shared vision, fostering collaboration and growth. Effective problem-solving skills involve analyzing challenges methodically,
identifying root causes, and developing innovative solutions to overcome obstacles and achieve the desired outcomes.
- Excellent writing skills- Proficiency in report and project proposal writing involves the ability to compile comprehensive, well-
structured documents that present data, objectives, and strategies coherently, ultimately facilitating informed assessments and
strategic planning.
- Articulate and confident, strong personality with the ability to lead, and direct his/her section to the OSG’s goal. - Capacity to
generate resources- The capacity to generate resources signifies the adeptness at identifying, acquiring, and cultivating
various resources and opportunities to fulfill and support the students’ financial needs effectively.
- Negotiation skills with donors encompass the ability to adeptly communicate the OSG’s mission, align it with a donor’s
interests, and navigate discussions to establish mutually advantageous partnerships that support meaningful projects and
initiatives.

TRAINING ELIGIBILITY

Eight (8) hours of relevant training Career Service (Professional)/Second Level Eligibility
UNIVERSITY OF THE PHILIPPINES DILIMAN
HUMAN RESOURCE DEVELOPMENT OFFICE PAGE 3 OF 3

APPLICATION INSTRUCTIONS

Interested applicants must submit on or before the set deadline the following to hrdorecruitment.upd@up.edu.ph.
01. Fully accomplished RSS Form (in spreadsheet file format only)
02. Application Documents merged into a single PDF file (tools for merging documents are available in the internet, please feel
free to search and use merging tool suitable for you)
Application Documents

• Letter of application (indicate the position title, item number, college/unit, and certifying that all attached documents are
true and correct)
• Fully accomplished Personal Data Sheet (PDS) (CS Form No. 212 Revised 2017) with signature and recent photo taken within
the last six (6) months. To help you accomplish the PDS, please read and understand the GUIDE TO FILLING OUT THE
PERSONAL DATA SHEET. Any misrepresentation made in the PDS and the Work Experience Sheet shall cause the filing of
administrative/criminal case/s against the person concerned
• Fully accomplished Work Experience Sheet with signature
• Performance Rating (a. For applicants employed in the government service, last and previous ratings are required for
appointment by promotion or transfer (January - June 2023); b. For applicants working in private companies and/or
classified as Job Orders/Contract of Service, submit two (2) latest rating periods)
• E-copy of General Weighted Average (GWA) (for newly graduated students)
• E-copy of Certificate of Eligibility/board rating/valid license
• E-copy of School Credentials (a. TOR & Diploma for positions requiring Graduate Studies, Bachelor's degree or 2-year studies
in College/Vocational/Trade Course; b. High School/Elementary School Diploma or Certificate from DepEd, etc. for positions
requiring completed basic education)
• E-copy of relevant Training/Seminar Certificates; and
• E-copy of previous and current Employment Certificates with duties & responsibilities, if applicable
Please take note of the following:

• Applicants must submit a separate set of application if applying for more than one job vacancy.
• All documents submitted shall be considered as property of UPD-HRRD Office and has the prerogative to make any actions that
are deemed appropriate.
• Application with incomplete documents shall not be considered in the list of qualified applicants.
• Late submission shall not be accepted and entertained.
• Only documents received on or before the deadline shall be used as basis for evaluation.
For complete details on how the application process is performed, please visit the Job Application Process page.
As an advocate of the Equal Employment Opportunity Principle (EEOP), the UP Diliman Human Resource Development Office
encourages and welcomes all applicants regardless of age, school, gender, civil status, disability, religion, ethnicity (indigenous
people), social status, income, class, filiation, political affiliation or other similar factors/personal circumstances particularly in
the Recruitment, Selection and Placement (RSP).

ARTHUR A. GONZALES III

Director, HRDO

29 September 2023