Chapter 2:

Office
Equipment
 Reporters

Camile Marjorie
C. Miga C.
Portinto
What is
OFFICE
EQUIPTMENT ?
 OFFICE
EQUIPMENT
It refers to the various tools, devices, and
machines used in a typical office
environment to facilitate work and
productivity.
Encompasses everything necessary for
day-to-day operations of an office or
workplace.
Computer/
Typewriter
 COMPUTER /
TYPEWRITER
COMPUTER - is a versatile electronic device
capable of processing and storing data,
running software app., and performing
various taks.

- has monitors, keyboard, and central

proccesing unit (CPU) that works together to
execute instructions and manipulate data.
 COMPUTER /
TYPEWRITER
TYPEWRITER - is a mechanical or
electromechanical device used for writing
text on paper. Don’t have electronic
coponents or digital components

- invovles pressing keys that caused

typebars or other mechanisms to strike an
inked ribbon and transfer characters onto
papers.
DICTATION
EQUIPMENT
 DICTATION
EQUIPMENT
it refers to devices and systems designed to
assist in the process of recording spoken
words or dictation. These tools are often used
in various professional settings where
accurate transcriptions of spoken content
are required.

Dictation equipment can include:

 DICTAPHONES
Portable handheld devices used for
recording voice. They often have features
like voice activation and various recording
modes.
 DIGITAL VOICE
RECORDERS
Modern devices that record audio digitally.
They offer better audio quality, storage
capacity, and ease of file management
compared to analog devices.
SPEECH RECOGNITION
SOFTWARE
Software applications that convert spoken
words into text. This technology is often
used in conjunction with a microphone
and a computer.
 CONFERENCE
RECORDING SYSTEMS
Equipment designed for recording multiple
voices during meetings, conferences, or
interviews. They may include
microphones, audio mixers, and recording
devices.
 TRANSCRIPTION
SOFTWARE
Software designed to transcribe recorded
audio into written text. Some transcription
software also have voice recognition
capabilities to assist human transcribers.
 PHONE DICTATION
SYSTEMS
Systems that allow users to dictate
messages or documents over the phone.
These can be used for leaving voicemail
messages or sending dictated notes.
Reprographics
 PRINTER
It is a common peripheral device used to
produce hard copies or physical
representations of digital documents,
graphics, images, or text stored on a
computer or other electronic devices. There
are several types of printers, each with its
own technology and capabilities.

Some of the most common types of printers

include:
 INKJET PRINTERS
These printers use liquid ink cartridges to
create images or text on paper. They are
versatile and suitable for both text and
color graphics. Inkjet printers are popular
for home use and small office
environments.
 THERMAL PRINTERS
Thermal printers use heat to transfer ink
onto paper or other materials. They are
commonly used for printing receipts,
labels, and in certain specialized
applications.
 DYE-SUBLIMATION
PRINTERS
These printers use heat to transfer dye
onto paper or other materials, resulting in
high-quality, long-lasting color prints.
They are often used for photo printing.
 3D PRINTERS
3D printers create three-dimensional
objects by adding material layer by layer.
They are used in various industries for
rapid prototyping, manufacturing, and
even hobbyist applications.
 SCANNER
Scanning is pretty much a necessary task
these days as many businesses digitize
everything and so you want some form of a
scanner in your office. If you seldom scan,
you can get by running over to Staples and
have them do it for you, but you’ll tire of this
pretty fast.

There are various types of scanners

designed for different purposes:
 FLATBED SCANNERS
These are the most common type of
scanners and are similar in appearance to
photocopiers. Flatbed scanners have a
flat, glass surface on which you place the
document or object you want to scan. A
movable scanning arm or sensor then
moves across the document, capturing
the image.
 HANDHELD SCANNERS
Handheld scanners are small, portable
devices that you manually move over the
document or object you want to scan.
They are useful for scanning items that
cannot be easily placed on a flatbed
scanner, such as books, magazines, or
irregularly shaped objects.
 FILM AND SLIDE
SCANNERS
These scanners are specifically designed
for digitizing photographic negatives,
slides, and film strips. They often have high
resolutions to capture fine details in
images.
 3D SCANNERS
3D scanners create digital 3D models of
physical objects by capturing the object's
shape and geometry. They are used in
industries like manufacturing, design, and
3D printing.
 PHOTOCOPIER
Small individual photocopiers, in my
experience, aren’t very good but they can
do the job. If you photocopy in any volume,
it’s worth investing in a large upright
business machine.
Telecommunications
Equipment
TELECOMMUNICATIONS
is the transmission of text, data, voice, and
images (graphics and pictures). From one
location to another. Initially
phones could only “talk” with phones and
computers with computers.
TELECOMMUNICATION
PIPELINES
the information that is transmitted
by today’s telecommunication systems
travels through a variety of
electronic pipelines.
 CABLE
is a pipeline that connects computers to
coaxial cable line to provide voice
and data transmission.
 DIGITAL SUBSCRIBER
LINE (DLS)
is a technology that transmits and
receives digital data over existing
telephone lines. Because DSL systems
use broadband access, the download and
access times are similar to those of cable
modem.
 SATELLITE
is a device that orbits the earth and relays
signals between
telecommunications stations.
 WIRELESS
COMMUNICATION
is the transfer of information over a given
distance without the use of a physical
connection.
 BLUETOOTH
is the name given to a technology that
uses short-range
signals to connect and exchange
information between devices such as
mobile phones, laptops, printers, digital
cameras, and other handheld
devices.
 WIFI
(or wireless fidelity) is medium-range
radio transmission technology. WIFI uses
the same radio frequencies as Bluetooth,
but with a higher power output resulting in
a stronger connection.
TELECOMMUNICATIONS
DEVICES
 STANDARD
TELEPHONES
have been used to conduct business and
to maintain contact with family and
friends since their development in 1876.
 MOBILE PHONES
the most common mobile telephones
today include more than just the voice
function of a telephone. Mobile phones
now include digital cameras, radios, and
small video screens.
 PERSONAL DIGITAL
ASSISTANTS (PDAS)
the personal digital
assistant is an electronic device that was
originally designed as a portable
electronic calendar and data organizer.
VOICE OVER INTERNET
PROTOCOL (VOIP)
also called internet telephony, is a
technology that allows a user to make
voice telephone call using an internet
connection instead of a regular phone
line.
Other Office
Equipment
 Desk
Chair
 Filing Sofa
cabinet(s)
Meeting table Bookcase
and chairs
Stationary Paper
Typewriter Mug and
coaster
Coffee maker Mini-fridge
Thank You
for your participation