Introduction to Project

Management
Dr. David Rumeser
 Introduction
Learning Manager, Project Manager, Online Learning and Educational Games Expert,
Project Management Researcher, Training & Development Researcher, Part-Time Lecturer

Key experiences:
• Learning manager at PT. Pelabuhan Indonesia 2 (the largest port operator in Indonesia)
• HR, Operations, and Strategic project manager at PT. Pelabuhan Indonesia 2
• Learning manager at Blue Prism (a leading Robotic Process Automation company based in
London, United Kingdom)
• Teaching assistant and PhD researcher in project management, education, educational
games, training & development and online learning at The University of Manchester, United
Kingdom

https://www.linkedin.com/in/dr-david-rumeser-249b4854/
 Research

https://scholar.google.co.uk/citations?user=hqxCDuIAAAAJ&hl=en&oi=ao
 Curriculum
PERTEMUAN TOPIK PENGAJAR
1 Introduction to Project Management - Modern Project Management Dr. David Rumeser
2 Organization Strategy and Project Selection Dr. David Rumeser
3 Project Organization: Structure and Culture Dr. David Rumeser
4 Defining the Project Dr. David Rumeser
5 Quiz Dr. David Rumeser
6 Estimating Project Time and Costs Dr. David Rumeser
7 Managing Project Risk Dr. David Rumeser
8 UTS Dr. David Rumeser
9 Developing a Project Plan Dr. Dyah Santhi Dewi, ST, MEngSc
10 Scheduling Project Resources and Costs Dr. Dyah Santhi Dewi, ST, MEngSc
11 Reducing Project Duration Dr. Dyah Santhi Dewi, ST, MEngSc
12 Leadership: Being an Effective Project Manager Dr. Dyah Santhi Dewi, ST, MEngSc
13 Managing Project Teams Dr. Dyah Santhi Dewi, ST, MEngSc
14 Project Outsourcing Dr. Dyah Santhi Dewi, ST, MEngSc
15 Presentation of Final Project / Case Study Dr. Dyah Santhi Dewi, ST, MEngSc
16 UAS Dr. Dyah Santhi Dewi, ST, MEngSc
 Why is project management essential?
Project management (PM) is essential since, in order to survive, organizations need to innovate through the implementation
of new undertakings (Camilleri, 2011). These endeavors include for instance, new product development, major building
construction, and the implementation of new information systems.

DISCUSSION (5-10 minutes):

Is project management essential in your company / business? WHY?
 What is a project?

Routine, Repetitive Work Projects

Taking class notes
Responding to a supply-chain request
Practicing scales on the piano
Routine manufacture of an Apple iPod
Writing a term paper
VS Developing a supply-chain information system
Writing a new piano piece
Designing an iPod that is approximately 2 X 4 inches,
interfaces with PC, and stores 10,000 songs

DISCUSSION (5-10 minutes):

What are the characteristics of a project?
Projects…
Have a target
Have a beginning and an end
Involve multiple stakeholders (in most cases)
Unique (in most cases)
 What is project management?

https://www.youtube.com/watch?v=9LSnINglkQA&ab_channel=GavinWedell

https://www.youtube.com/watch?v=Jk-JwtScIlw&ab_channel=AssociationforProjectManagement
Portfolios, Programs, Projects

https://changesuccess.com.au/portfolio-program-and-project-management-3pm/
 Facts
• In numerous projects, PM practitioners, project managers, or Project Management Offices performed below expectation
(Ramazani and Jergeas, 2015). Reichelt and Lyneis (1999) reveal that in a sample of 10 large and complex projects, the
schedule overrun was 55 per cent on average, and the budget overrun was 86 per cent on average.

• The Chaos Report of 2009 reveals that (Johnson, 2009):

only 32 per cent of IT projects were delivered successfully,
44 per cent were delivered late, over budget, or with less than the required functions and features,
and 24 per cent were either cancelled before completion or completed but never used

DISCUSSION (5-10 minutes):

Why do you think projects are underperformed?
What is project “success”?

DISCUSSION (5-10 minutes):

Provide examples of successful and failed projects in your company?
Why are they successful? Why do they fail?
What is project “success”?

http://geekandpoke.typepad.com/
 What is project “success”?

“The project manager’s traditional role has been to balance

scope, schedule, and budget to deliver the specified output. But
often, achievement of these traditional objectives does not mean
that the project is perceived to be successful?”

DISCUSSION (5-10 minutes):

Agree or disagree? Why?
What is project “success”?

Learning from history, the Romans tended to view public project

“success” based on their long-term impact
It is seen based on how it affects the
sustainability of the firm (royal family)
What is project “success”?

“Clearly, a successful project is one

that delivers its outputs and
significantly contributes to the
fulfillment of agreed objectives.
Moreover, it should have only minor
negative effects, its objectives
should be consistent with needs and
priorities in society, and it should be
viable in the sense that the intended
long-term benefits resulting from
the project are produced.” (Samset
& Volden, 2015)
What is project “success”?

There is a paradox where despite the

importance of strategic decisions (e.g.
choosing the right project); the public
tends to be more concerned when
projects fail tactically rather than
strategically. For instance, the public
tends to put more attention on inefficient
projects which are over-budget or late
(type 2) rather than projects which are not
meeting society needs (type 3).

DISCUSSION (5-10 minutes):

Any examples of Type 1, 2, 3, 4 in your company?
Project Success: Traditional vs Modern View
Traditional View Modern View

VS

DISCUSSION (5-10 minutes):

Do your company adopt traditional or modern view of project success?
Project Lifecycle
 Project Lifecycle

https://www.youtube.com/watch?v=Msn6YHZPKyw&ab
_channel=I%27mMr.Meeseeks.Lookatme%21
 Project Focus: Traditional vs Modern View

Traditional View:
Focus on doing
projects “right”

Modern View: Focus on doing the “right” projects “right”

DISCUSSION (5-10 minutes):

Where do your company put in more effort: “doing the right” projects or “doing projects right”?
Project Focus: Traditional vs Modern View

DISCUSSION (5-10 minutes):

Can you see the paradox?
Project Competencies: Traditional vs Modern View

Few projects fail because of a mistake in the critical path method

analysis or an error in the cost charts (Belzer, 2001). More often,
projects fail because of problems in communication, motivation,
and stakeholder management.

DISCUSSION (5-10 minutes):

Any examples?
Project Competencies: Traditional vs Modern View
Proportion of project management
educational games in the last decades
PIM
100%
SM 80% SCOPE

60%
40%
PROC TIME
20%
0%

RISK COST

COMM QUALITY

HR
DISCUSSION (5-10 minutes):
Before 1998 1998-2007 2008-2017 What does it show?
Case Study (1)
Case Study (1) Feedback
Case Study (1)
Case Study (2)
Case Study (2)
Case Study (2) Feedback
 Conclusion

Success Definition
• Strategical (relevance,
sustainability,
effectiveness) and
• Tactical (on-time, on-
budget, satisfy quality Required Competencies
requirements) Modern Most important: soft
PM skills (leadership,
communication), not
technical skills

Focus
• Doing the “right” projects
(front-end phase), and
• Doing projects “right”
(implementation phase)
Q/A