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Certifying your documents

How to certify your documents correctly

You'll be asked to upload a number of documents during your application. These must be certified
copies of the original documents.

How to certify your documents

All uploads to the online form must be certified copies of the original documents.

This means they are photocopies or scans of the originals, which are signed by someone who can
verify this (see below). All signatures must be dated within the last six months.

If your uploaded documents aren’t certified, we’ll contact you to request replacements. This will
extend the processing time of your application.

How to certify a document

1 Take a photocopy of your original document, or scan and print it (this is

to preserve and protect the original)

2 Show the original document to the person who is certifying it

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3 Ask the person certifying the document to write on the copy with the
following:
The statement "I certify that this is a true copy of the original document
seen by me"
Their signature and the date
Their name, professional title and their contact telephone number or
email address

4 Scan the certified copy, so that you have a digital file (PDF, JPG or PNG)

5 Upload this file to your application

The certification must be hand-written on the photocopy or printed copy of the original
document.

The certification must not be written on a separate piece of paper and scanned alongside the
original document.

This is because we need to be sure that the copy we see is genuine. To do this, we ask that the
certifier views the original document, and then confirms that the photocopy or scan is a true copy
of it.

Certification text

Certification is to ensure that the individual document provided is genuine and not forged. A
certified document must show the hand-written certification text. This must be provided on each
individual copy - we cannot accept batch certifications.

The certifier should hand-write the following on each individual copy of the document:

The words “I certify that this is a true copy of the original document seen by me”

The certifier's signature and the date

The certifier's name, professional title and their contact telephone number or email address

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Who can certify my documents?

The person certifying your documents must be a person of standing in the community with an
appropriate relationship to you.

Person of standing:

Most individuals who hold positions of professional responsibility are considered a person of
standing. Examples include:

Registered health and care professionals

Professionals such as lawyers, solicitors, accountants and notaries

Teachers and lecturers

Bank managers, investment managers, stockbrokers

Officers in the British Armed Forces

Justices of the Peace, consular officers or other judicial officials

Religious officials such as ministers of the Church of England, rabbis, imams and others

Members of Parliament

We accept certification from services such as the Post Office. If you are unsure whether we will
contact us
accept your certification, please /contact-us/registration/.

Appropriate relationship:

The person of standing must not be:

related to you;

living at the same address as you;

in a relationship with you; or

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your patient or employee.

As long as they meet all of the other requirements for someone certifying documents, the person
certifying your documents may be your employer.

Issues uploading documents

If your document doesn’t upload correctly or displays in a different section, this may signify that
you’ve already submitted an application for registration using a paper form. You’ll need to contact
our team to let them know which of these applications you wish to continue and which should be
withdrawn.

You can do this by emailing international@hcpc-uk.org mailto:registration@hcpc-uk.org with your

application numbers if you have them.

Documents you need to prepare and certify

Before applying, prepare and certify your documents to avoid delays to your application
https://www.hcpc-uk.org/registration/getting-on-the-register/international-applications/documents/

Page updated on: 13/07/2022

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Contact us
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184–186 Kennington Park Road,

London, SE11 4BU

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