Business Support Transformation Programme

XYZ Workstream
1. Progress This Period
o

2. Deliverables Completed This Period

o

3. Slipped Items & Deliverables – Mitigating actions and owners

o

4. Plans For Next Period– Deliverables/work Prioritised By

Importance
o

5. Emerging risks requiring management attention – please complete all greyed

fields.
Risk No Probability Impact Type Description Impact on Suggested
(if known) Rating Rating Project Actions
Low Low Programme
Medium Medium Workstream
High High
Low Low Programme
Medium Medium Workstream
High High
Low Low Programme
Medium Medium Workstream
High High

6. Major Milestone/Deliverables tracking tool

Major Milestone/Deliverable Status Due Date Revised Date Owner

 Business Support Transformation Programme

Weekly Report – Accompanying Notes

o Most of the form should be self explanatory – if you have questions please ask ……………. or
……………
o Items or deliverables for next period should be prioritised by importance
o Emerging risks – risks facing the work stream that will adversely affect the programme and that
require either management visibility or intervention to resolve. Please fill in all the grey fields in
the table.
o The milestone/deliverables tracking tool should be used to indicate progress against major
work stream milestones as detailed in the work stream charters. Some of this information will
be replicated from the first page but will provide visibility of timelines around work stream
activities:
o Please populate this table in time for the first Thursday morning Programme
Management meeting (18/04/02) using your work stream charters
o Status should be entered as green (if deliverable is on track), amber (if there is a
significant chance that the deliverable will slip) or red (if the deliverable has
slipped or there it is almost certain that it will slip).
o If a milestone/deliverable is either amber or red it is vital that both the revised
date is as accurate as possible and that the owner of the action is aware of the
status and of the priority against that deliverable.
o Please fill this form in and return to ………….. by 1200HRS every Wednesday so that the
information can be collated and processed prior to the Thursday morning programme
management meeting
o Additionally please send copies to …………………………
o The information on these forms should form the basis of your presentation to the other stream
leads at the Thursday morning Programme Management meeting
o Feedback on the usability of this form gratefully accepted – if you have suggestions as to how
it could be improved either raise them at the Thursday morning Programme Management
meeting or e-mail them directly to ……………………

In line with the principles sent out in previous e-mails – please keep bullet points as short and punchy as
possible. If any particular item needs to be dealt with in detail it can be covered during the Thursday
morning Programme Management meeting. Concise bullet points help us process the forms and, from
your perspective, reduce the time necessary to complete them.

RISK RECORDING NOTES.

Field Notes
Title Provide a title for the Risk.
Your name -
Your Workstream -
Probability Rating Assign a probability rating on the basis of the likelihood of the risk
occurring using the ratings low, medium, or high.
Impact Rating Assign an impact rating to the Risk based on the below criteria
 Low: Risks which do not require significant extra resource or cost to
resolve but will need to be resolved in the longer term.
 Medium: Risks which will hinder the success of Programme unless
resolved, and/or will require extra resource or cost to resolve.
 High: Risks which will stop or significantly obstruct the Programme
Type Define the type of Risk:
 Programme: a Risk that impacts the entire programme for attention of
the programme management team. These risks will be reviewed in the
Programme Management meetings on Thursdays.
 Workstream: a Risk which impacts only your workstream.
Description Describe the Risk in full
Impact on Project Define the impact the Risk is likely to have on the project
Suggested Mitigation Please describe any suggested actions which could be carried out to
resolve the Risk. This can range in its level of detail from a request for
Action management to resolve to specific, detail actions to be taken.
Date Submitted -