INSTRUCTIONS TO ALL THE

ENGINEERS OF TNPCB REGARDING

THE USE OF ONLINE CONSENT
MANAGEMENT & MONITORING
SYSTEM (OCMMS)
 All the Engineers shall login to OCMMS daily to check for receipt of any application for online processing.
 Whenever, industry submits an application, it will reach the concerned DEE login automatically. Simultaneously SMS and e-mail
alert will also be received by the DEE through his CUG phone and his personal e-mail ID which has been uploaded in OCMMS
software
 As soon as the new application is received by the DEE, he shall check whether the application is a 17 Category unit and if so he
shall forward it to the JCEE (M). Otherwise, he shall identify under which AE/AEE jurisdiction it falls and shall forward it to him/her
for scrutiny. He shall use the Forwarding activity to forward the file to the JCEE (M) or the concerned AE/AEE. While forwarding
the file he shall furnish his remarks in the Text field provided therein.
 As soon as the new application is received by the DEE, he shall check whether the application is a 17 Category unit and if so he
shall forward it to the JCEE (M). Otherwise, he shall identify under which AE/AEE jurisdiction it falls and shall forward it to him/her
for scrutiny. He shall use the Forwarding activity to forward the file to the JCEE (M) or the concerned AE/AEE. While forwarding the
file he shall furnish his remarks in the Text field provided therein.
 Application will be sent to AEE and will not be available in Recent application
 Application will be received by AEE
 The AE/AEE on receipt of the application from the DEE, shall check the instructions given by the higher officer by clicking and
viewing “Note History”.
 The AE/AEE on receipt of the application from the DEE, shall check the instructions given by the higher officer by clicking and
viewing “Note History”.
 Print out of Note History can also be taken
 He shall then check the correctness of the information provided by the unit in the application by verifying each and every column
of the form. The application can be viewed either by clicking the view form or print Air form, print Water form. He can either take
print out of the application for verification or he can verify the application online from the screen.
 The application can be viewed either by clicking the view form or print Air form, print Water form. He can either take print out of the
application for verification or he can verify the application online from the screen.
 The application can be viewed either by clicking the view form or print Air form, print Water form. He can either take print out of the
application for verification or he can verify the application online from the screen.
 After scrutiny, if the application is complete in all respect he can forward the file to the DEE with the remarks stating that “The
application is complete in all respect including consent fee”. If the application is incomplete the AE/AEE shall prepare the scrutiny
report in the following 3 headings:
 Corrections to be made in the Application
 Corrections/Clarifications required in the enclosures
 CF details (Demand: current & arrears; Remittance and balance)
He shall prepare the report either separately as a word document and attach or write in the text field provided in the forwarding activity
area and forward the file to the DEE.
 Application will not be available with AEE
 The DEE after receiving the scrutiny report from the AE/AEE shall go through the report and after satisfying himself with the
report he shall carryout one of the following three activities.
If either correction is to be made in the application or additional CF to be remitted by the unit then he shall use “Scrutiny” activity.
Here he will return the application to the unit by choosing “Incomplete” option from the drop down menu. If additional fee to be
remitted by the unit, the DEE shall prepare CF demand table which will appear on choosing the “Scrutiny incomplete” option. He
may prepare this table with the help of the scrutiny report received from the AE/AEE. This table along with the remittance and balance
can be viewed in “Industry Master Data”.
 On clicking ADD button, screen shown above will appear. Arrears of CF if any to be remitted can be noted
 On clicking ADD button, screen shown above will appear. Arrears of CF if any to be remitted will be saved
If either correction is to be made in the application or additional CF to be remitted by the unit then he shall use “Scrutiny” activity.
Here he will return the application to the unit by choosing “Incomplete” option from the drop down menu. If additional fee to be
remitted by the unit, the DEE shall prepare CF demand table which will appear on choosing the “Scrutiny incomplete” option. He
may prepare this table with the help of the scrutiny report received from the AE/AEE. This table along with the remittance and balance
can be viewed in “Industry Master Data”.
 Any documents to be sent to industry can be uploaded
 On clicking save button, the application will be returned to industry for editing data, remitting additional fees, attaching documents
etc
 At this point, SMS and e Mail alert will be sent to industry
 On clicking save as indicated in previous sheet, application will be sent to industry and industry will view the application as shown
above
 On clicking the View Reasons, a screen will popup as indicated at top.
 Industry can view CF demand and remittance details by pressing the button on top

 Industry can view application forms and on Edit button can edit the details in application
 Industry can view CF demand and remittance details by pressing the button on top

 Industry can view application forms and on Edit button can edit the details in application
 Industry can view application forms and on clicking the Edit button can edit the details in application
 Industry can view application forms and on Edit button can edit all the details in the application
 On clicking CF tab, industry can remit additional fees. Additional fees can be entered. Reasons for remittance can be entered
 Click completed button
 Click submit button
 Offline payment screen

 On clicking offline button, payment details will appear as above

 Offline payment details

 Bank details screen will appear as shown above

 DD details can be entered and scanned copy of DD to be attached
 DD details and scanned copy of DD is saved
 Application will be resubmitted for processing
 Application received by DEE

 At this point, SMS and e Mail alert will be sent to DEE

 If no corrections are required in the application and the CF balance is “Nil”, but certain other clarifications or additional
documents are needed then he shall use “Raise Clarification” activity to request the unit to furnish the necessary
clarification/document keeping the file with himself. (DEE forwarding to DEE). In this case application will not be returned to unit.
 If no corrections are required in the application and the CF balance is “Nil”, but certain other clarifications or additional
documents are needed then he shall use “Raise Clarification” activity to request the unit to furnish the necessary
clarification/document keeping the file with himself. (DEE forwarding to DEE). In this case application will not be returned to unit.
 Symbol „C‟ will appear
 Symbol „C‟ will appear at industry login
 On clicking „C‟ symbol a popup screen will appear as shown above
 Document can be attached by the industry

 After attaching click „Save‟

 After furnishing clarification close the popup
 The documents sent by industry can be viewed in Not History by clicking „view document‟
 After ensuring the completeness of the application the DEE shall „Raise inspection‟ by clicking “Yes button” in the above activity. It
shall be noted that AE/AEE/DEE can’t submit IR without prior “Raise inspection”. Here the DEE can either forward the file
to AE/AEE or keep it with himself for preparing IR.
 When inspection is raised by DEE, „ i ‟ symbol will appear in AEE Login
 On clicking „i‟ button, popup screen will appear as above
 After “Raise inspection”, the concerned inspecting officer shall inspect the unit after serving the “Inspection Notice” to the industry
offline in the prescribed format as per the procedure laid down under the Water (P&CP) Act, 1974 as amended and the Air (P&CP)
Act, 1981 as amended.
 After inspecting the site, the inspecting officer shall use “Submit Inspection” activity to prepare IR. It shall be noted that “Industry
Master Data” has to prepared and saved first to prepare IR. It shall also be noted that there are certain information coming from
“Industry Master Data” and hence it is important to fill this data first and properly. The inspecting officer shall also prepare topo
sketch of the site and scan it and store it as soft copy to upload along with IR.
 It shall be noted that “Industry Master Data” has to prepared and saved first to prepare IR. It shall also be noted that there are
certain information coming from “Industry Master Data” and hence it is important to fill this data first and properly.
 On click of „save‟ button, industry master data will be saved
 To prepare IR, press „prepare fresh inspection report‟
 To upload any document click upload additional document if any
 Note down the date of inspection
 On click of the „Prepare First Inspection Report‟ button, inspection report tab will open in a separate window. IR can be
prepared only by the officer in whose login the file is pending. In IR the inspecting officer need to fill only date of
inspection, any other information and specific recommendations. If it is a joint inspection then there is a provision in the
“Industry Master Data” to add the additional officer in the IR. There is a provision to upload topo sketch in the IR.
Additional documents like photographs can also be uploaded along with IR using the “Upload additional document if any”
provision in “Submit Inspection” activity.
 Details of officer accompanied inspection alone must be entered.
 AE can view IR after preparation. If any corrections are needed he can again prepare IR with correct details
 AE can view the IR by clickinf „view Fresh inspection report‟
 After completing the above activities, If AE/AEE is the inspecting officer he shall submit the IR and forward the file to the DEE. The
DEE after receiving the file shall add “DEE Recommendation” (available on the top of activities screen) if the IR is in full shape. If
not the DEE may forward the file to AE/AEE for necessary modification. If the DEE is the inspecting officer and IR is prepared from
his login he shall add “DEE recommendation” before submitting the IR.
 The DEE shall then state that the IR is approved if it is to be placed in the DLCCC, and shall forward the file to the AE/AEE with the
instruction to prepare note for DLCCC. If the unit has to be placed in ZLCCC, the DEE shall submit the IR and forward it to the JCEE
(M).
 For preparing note „prepare note‟ tab may be used. Any additional information/conditions to be added can be prepared as
word file and attached.
 AE can view the Note prepared
 AE shall send the application to DEE
 The DEE/JCEE (M) shall go through the Note and if it is OK, then they can ask the AE/EE to take copies and place
before the DLCCC/ZLCCC.
 On receipt of application by DEE/JCEE(M), he will approve the Note for DLCCC/ZLCCC as the case may be and can
instruct the AE/EE(M) to take print out of the note and provide copies to all the Engineers in District Office/DEEs at
Zonal level to attend the DLCCC/ZLCCC meeting in a date fixed by DEE/JCEE(M).
 AE/EE(M) will take print out of the note and provide copies to all the Engineers in District Office/DEEs at Zonal level to
attend the DLCCC/ZLCCC meeting in a date fixed by DEE/JCEE(M).
 The DLCCC/ZLCCC meeting shall be conducted and minutes of the meeting shall be prepared industry wise separately and
shall be got signed by all the members and DEE/JCEE (M). The signed copy shall be scanned and uploaded by the DEE in
case of DLCCC or by the JCEE (M) in case of ZLCCC in the Note file. Simultaneously DEE shall approve the consent by
clicking the „approval status‟ button and assign it to AE/AEE concerned requesting him to prepare consent order or refusal
order. The JCEE (M) similarly shall approve by clicking the „approval status‟ button and forward the file to the concerned
DEE. The DEE in turn forward the file to the concerned AE/AEE to prepare CO.
 On receipt of application by AE, he shall check the note file and if the DEE has requested to prepare consent order he shall
prepare the consent order by pressing the button named „prepare consent order‟ which is available on top.
 While preparing the consent order, the AE must be careful in choosing the appropriate drop down wordings. He shall also be
careful in choosing the validity date of consent order. He shall also enter the conditions which are to be incorporated in water
consent order at appropriate location and the conditions that should appear in Air consent order at appropriate location. He shall
also select the office from which consent order is issued. He shall also select where the decision was taken(DLCCC/ZLCCC)
 After completing the consent order he can view the consent order for its correctness and completeness and after satisfying
himself he can forward the application to DEE for approval of the consent order. AE can make corrections in the consent
order any number of times till he sends it to DEE.
 On receipt of application by the DEE, he shall verify all the details in the consent order and satisfy himself for the correctness and
completeness of the consent order. It is the responsibility of the DEE to ensure for the correctness and completeness of the
consent order prepared.
 After verification of the consent order, the DEE must state that the consent order is approved and must click the button named
„scrutiny status‟ as „scrutiny complete‟ and then press the button named „close application after approval‟ and send the
application to record room for storage purpose.
 As per the present procedure, a signed, hologram pasted hard copy of consent order in water marked paper shall be sent
to Industry, with copy to Board office, DEE office, JCEE (M) according to the category of industry, and to local body
without fail.
 Once CO is approved, the application will move to „completed application‟ tab

 Wherever the application is closed after approval, the DEE at District office and JCEE concerned at Board who are
processing the file for consent shall taken print out of application form, Note History, inspection report, Industry
master data, Agenda note, consent order copy and have a signed hard copy for record purposes.
 Industry can view the status of application. If CO is granted, it can be viewed by unit
 Once, the DEE clicks the button named „close application after approval‟, the consent order under Water and Air Act will be
sent to the industry online and the industry will be able to view the consent order.