ENTRY IN THIS COMPETITION CONSTITUTES YOUR ACCEPTANCE

OF THESE OFFICIAL RULES.

1. Binding Agreement

In order to enter the competition, you must agree to these official

rules. Therefore, please read these Rules prior to entry to ensure
you understand and agree. You agree that submission of a project
in the competition constitutes agreement to these rules. You may
not submit a project to the competition and are not eligible to
receive the prizes described in these rules unless you agree with
them.These rules form a binding legal agreement between you
and Infomatrix with respect to the competition.

2. Who is eligible?

Any (student) must be enrolled in a secondary school or lower

education (at most eighteen years old). Supervisors can be
anyone who is older than twenty years old. Student and
supervisor are two distinct roles and cannot be merged.

3. Fee

There is an entry fee of 100 euro per participant (including

supervisors and guests). This fee applies only to the finalists of
Infomatrix World Final. This will be used to cover the expenses
made by the organisation such as catering, transportation,
booths, rental equipment, complimentary t-shirts, medals,
certificates, other promotional materials and awards.

4. How to enter?

To enter the competition a supervisor must register an account.

All entries will be deemed made by the authorised account holder

of the email address submitted at the time of entry, and the
winner may be required to show proof of being the authorised
account holder for that email address.

Project Entry
The project must meet the following requirements:

 Entries must be in English.

 Each entrant must provide a project description which
should include
o descriptions on/or sketches of your ideas (images)
o early stage plans and/or designs
o iterations of your project during development
o software/hardware specifications
 Students cannot participate with more than one project.
 Subsequent entries will be disqualified.
 Entries are void if they are in whole or part illegible,
incomplete, damaged, altered, counterfeit, obtained through
fraud, or late.
 Each project can be represented by a team of maximum two
students and a supervisor.
 Projects from previous years cannot be resubmitted unless
there is a major change.
 All entries must be received by the deadline of the
registration.

5. How are the projects selected for World Final?

A panel of experts will go through the submitted projects and

decide which ones do qualify for the World Final based on the
initial criteria posted on the respective category pages on our
website. Failure to upload documentation or poor quality of
documentation may also result in disqualification as this is the
primary means of evaluating the quality of a project. A good
documentation should include a description of the project, list of
hardware and software used, name of people involved in
preparation, timeline of the project, early draft plans, problems
faced during preparation and how they have been solved etc.

Qualified projects for the World Final will be announced

at www.infomatrix.ro in 10 days following the deadline of the
registration.
Projects registered in Robotics category are directly qualified and
expected to show up in the World Final. However, it is
participant’s responsibility to build the robot according to the
given criteria. Failure to meet any criteria in this category may
result in disqualification of the project. This check will be
performed during check-in at the Infomatrix venue.

6. What do I do if my project is qualified for the World Final?

Getting Visa

Please visit this website http://www.mae.ro/en/node/2040 to

see if you need visa for Romania.

Romania is not yet part of the Schengen visa agreement but

Schengen Visa holders do not need to get a (special) Romanian
visa to visit Romania as long as their Schengen visa allows at
least two entries in Schengen space and the number of entries
and/ or length of stay has not been not exhausted.

An invitation letter will be produced for each attendee qualified

for the World Final. Participants are responsible for the accuracy
of the information they enter during registration (false
information or spelling mistakes) as these may lead to rejection of
your visa application. Invitation letters do not guarantee the
approval of visa application. In case an original copy of invitation
letter needed to be mailed by post, please send an email
at visa@infomatrix.ro

Dress Code

Infomatrix is not just about promoting professional excellence, it

also serves to promote intercultural dialogue and cooperation. In
this regard, we encourage participants to bring along their
traditional costumes to wear during the competition. Explicit
dresses are not allowed.

Participants, alternatively, may wear their Infomatrix t-shirt that

will given at check-in at the venue upon their arrival.
Accommodation

Infomatrix has a special discount for its participants at Grand Rin

Hotels (****). The prices for are as follows:

Single Room – 47€

Double Room – 52€

Prices include breakfast. The hotel does not provide any triple
room option. Please visit the website of the hotel
at grand.rinhotels.ro for more information.

Shuttle Bus

Infomatrix will provide shuttle bus service for its participants

between these points Airport – Train Station – Hotel –
Venue.Infomatrix do not provide any transportation service if
participants decide to stay in another hotel other than the agreed
one (see accommodation section).

Catering

The participants will be provided a total of 7 meals.

Booth

Each project qualified for the World Final (with the exception of
robots) will be assigned a booth. Participants are expected to
design their own booth to showcase their project and thus make
sure all the materials (e.g. poster, brochure, flyer, local
refreshments or anything that can help promote the project and
your local culture) are ready before arriving at the venue.
Participants must bring along all the hardware and software or
any other equipment that they need for their project to work fully.

The venue will be open to public visit. Participants are expected to

briefly describe their project to visitors if need be.

Judging
Each team should prepare a presentation for the jury
(presentation is a generic term here and does not necessarily
refer to a presentation with on-screen slides). The type of
presentation is completely up to the team. Each team will be
given 15 minutes in total for the entire presentation. This time
includes both the presentation time and QA for the jury.

Each team is expected to give out some form of documentation to

help the jury to identify their project. The handout should not
contain repetitions or prolongations. It should be concise and
focused on the subject, and not having omissions. Participants
can use any of the materials mentioned above (posters, brochures
etc.) to serve this purpose.

A jury assistant will contact you to set the date and the time for
the delivery of your presentation. Please be prompt. If you are
unable to present at the set day/time, contact your jury assistant
to reschedule.

Jury rooms are open to everybody to visit. Anyone can monitor

the judging of any project at any time they wish. Infomatrix
believes that this sets the transparency and the fairness of its
judging process.

7. Prizes

Please refer to the prizes page for details.

8. General Conditions

All provincial and local laws and regulations apply. Infomatrix

reserves the right to disqualify any entrant from the competition
if, in Infomatrix’s sole discretion, it reasonably believes that the
entrant has attempted to undermine the legitimate operation of
the competition by cheating, deception, or other unfair playing
practices or annoys, abuses, threatens or harasses any other
entrants, Infomatrix, sponsors, partners, affiliated institutions or
the judges.
9. Intellectual Property Rights

By submitting a project in this competition, the entrant warrants

and represents that the project, including the programming and
related material, is open source and not subject to the proprietary
rights of any person or entity. As between Infomatrix and the
entrant, the entrant retains ownership of all intellectual and
industrial property rights (including moral rights). As a condition
of entry, entrant grants Infomatrix a perpetual, irrevocable,
worldwide, transferable, royalty-free, and non-exclusive license
to publicly display the project for any purpose, including display
on the Infomatrix website, without any attribution or
compensation to entrant.

10. Privacy

Participant acknowledges and agrees that Infomatrix may collect,

store, share and otherwise use personally identifiable information
provided during the registration process and the competition,
including, but not limited to, name, mailing address, phone
number, and email address. Infomatrix will use these information
including for administering the competition and verifying
participant’s identity, postal address and telephone number in the
event an entry qualifies for a prize.

If a participant does not provide the mandatory data required at

registration, Infomatrix reserves the right to disqualify the entry.

Participant has the right to request access, review, rectification or

deletion of any personal data held by Infomatrix in connection
with the competition by writing to Infomatrix at this email
address info@infomatrix.ro.

11. Publicity

By accepting a prize, entrant agrees to sponsor/partner and its

agencies use of his or her name and/or likeness and project for
advertising and promotional purposes without additional
compensation, unless prohibited by law.
12. Warranty And Indemnity

Participants warrant that their projects are their own original

work and, as such, they are the sole and exclusive owner and
rights holder of the submitted project and that they have the right
to submit the project in the competition and grant all required
licenses. Each entrant agrees not to submit any project that (1)
infringes any third party proprietary rights, intellectual property
rights, industrial property rights, personal or moral rights or any
other rights, including without limitation, copyright, trademark,
patent, trade secret, privacy, publicity or confidentiality
obligations; or (2) otherwise violates the applicable state, federal,
local or provincial law.

To the maximum extent permitted by law, each entrant

indemnifies and agrees to keep indemnified competition entities
at all times from and against any liability, claims, demands,
losses, damages, costs and expenses resulting from any act,
default or omission of the entrant and/or a breach of any
warranty set forth herein. To the maximum extent permitted by
law, each entrant agrees to defend, indemnify and hold harmless
the competition entities from and against any and all claims,
actions, suits or proceedings, as well as any and all losses,
liabilities, damages, costs and expenses (including reasonable
attorneys fees) arising out of or accruing from (a) any project or
other material uploaded or otherwise provided by the entrant that
infringes any copyright, trademark, trade secret, trade dress,
patent or other intellectual property right of any person or
defames any person or violates their rights of publicity or privacy,
(b) any misrepresentation made by the entrant in connection with
the competition; (c) any non-compliance by the entrant with
these rules; (d) claims brought by persons or entities other than
the parties to these rules arising from or related to the entrant’s
involvement with the competition; (e) acceptance, possession,
misuse or use of any prize or participation in any competition-
related activity or participation in this competition; (f) any
malfunction or other problem with the competition site; (g) any
error in the collection, processing, or retention of entry
information; or (h) any typographical or other error in the
printing, offering or announcement of any prize or winners.

13. Elimination

Any false information provided within the context of the

competition by any entrant concerning identity, mailing address,
telephone number, email address, ownership of right or non-
compliance with these rules or the like may result in the
immediate elimination of the entrant from the competition.

14. Internet

Competition entities are not responsible for any malfunction of

the entire competition site or any late, lost, damaged,
misdirected, incomplete, illegible, undeliverable, or destroyed
projects or entry materials due to system errors, failed,
incomplete or garbled computer or other telecommunication
transmission malfunctions, hardware or software failures of any
kind, lost or unavailable network connections, typographical or
system/human errors and failures, technical malfunction(s) of
any telephone network or lines, cable connections, satellite
transmissions, servers or providers, or computer equipment,
traffic congestion on the Internet or at the competition site, or
any combination thereof, including other telecommunication,
cable, digital or satellite malfunctions which may limit an
entrant’s ability to participate.

15. Right To Cancel, Modify Or Disqualify

If for any reason the competition is not capable of running as

planned, including infection by computer virus, bugs, tampering,
unauthorised intervention, fraud, technical failures, or any other
causes which corrupt or affect the administration, security,
fairness, integrity, or proper conduct of the competition,
Infomatrix reserves the right at its sole discretion to cancel,
terminate, modify or suspend the competition. Infomatrix further
reserves the right to disqualify any entrant who tampers with the
submission process or any other part of the competition or
competition site. Any attempt by an entrant to deliberately
damage any web site, including the competition site, or
undermine the legitimate operation of the competition is a
violation of criminal and civil laws and should such an attempt be
made, Infomatrix reserves the right to seek damages from any
such entrant to the fullest extent of the applicable law.

16. Not An Offer Or Contract Of Employment

Under no circumstances shall the submission of an project into

the competition, the awarding of a prize, or anything in these
rules be construed as an offer or contract of employment with
either Infomatrix, or the competition entities. You acknowledge
that you have submitted your project voluntarily and not in
confidence or in trust. You acknowledge that no confidential,
fiduciary, agency or other relationship or implied-in-fact contract
now exists between you and Infomatrix or the competition
entities and that no such relationship is established by your
submission of an project under these rules.

17. Forum And Recourse To Judicial Procedures

These rules shall be governed by, subject to, and construed in

accordance with the laws of Romania, excluding all conflict of law
rules. If any provision(s) of these rules are held to be invalid or
unenforceable, all remaining provisions hereof will remain in full
force and effect. To the extent permitted by law, the rights to
litigate, seek injunctive relief or make any other recourse to
judicial or any other procedure in case of disputes or claims
resulting from or in connection with this competition are hereby
excluded, and all participants expressly waive any and all such
rights.

ALL RULES ARE SUBJECT TO CHANGE WITHOUT ANY PRIOR

NOTICE.