NATIONAL POLICE COMMISSION

Online Registration Information System

PROJECT NAME NAPOLCOM ONLINE REGISTRATION INFORMATION SYSTEM

LEGAL BASIS Statutory Requirements Mandate of NAPOLCOM RA 6975

PROJECT BENEFICIARY
& LOCATION
NATIONWIDE

PRIORITY LEVEL HIGH

DURATION ONE YEAR

START AND END DATE MAY 1, 2023 – JUNE 1, 2024

PROJECT SPONSOR NATIONAL POLICE COMMISSION

PROJECT STAKEHOLDERS NATIONAL POLICE COMMISSION

PROJECT MANAGER NAPOLCOM CENTRAL OFFICE (ITMD)

 PROJECT OBJECTIVES
1. USER-FRIENDLY 2. ACCURACY 3. ACCESSIBILITY 4. SECURITY 5. REPORTING AND 6. INTEGRATION
INTERFACE ANALYTICS
Safeguarding the
The online confidentiality,
integrity, and Generating reports
registration Ensuring that the Making the availability of the and analytics on
information system information provided registration process data collected during registration data to
should have a by registrants is accessible to a wide the registration gain insights, track
simple and intuitive accurate and range of users. This process. This can trends, and make Integrating the
user interface that is complete. This can can involve include informed decisions. online registration
easy to navigate, be achieved by implementing This can include
providing alternative system with other
allowing users to implementing data formats, encryption, generating reports systems and
send their validation rules, accommodating authentication, and on registration processes, such as
applications error-checking different devices and authorization statistics, payment gateways,
without any mechanisms, and browsers, and measures to protect demographics, and to streamline
confusion or authentication/verifi adhering to against data trends to inform workflows and
difficulty. cation processes. accessibility breaches and planning and improve data
standards. unauthorized access. decision-making. accuracy.
 PROJECT GOALS
Efficient and streamlined registration process: The online registration
system should be designed to make the registration process as smooth and
efficient as possible, minimizing any unnecessary steps or barriers that
could potentially deter users from completing their registration. This could
include having a user-friendly interface, clear instructions, and easy-to-
understand forms. Accurate and up-to-date information: The online
registration system should provide accurate and up-to-date information to
users(NAPOLCOM), ensuring that the information collected during
registration is correctly captured and stored in a secure and reliable manner.
This may involve implementing data validation and verification
mechanisms to reduce the risk of errors or duplicate entries.
THE SOFTWARE DEVELOPMENT CYCLE
METHODOLOGY/PROCESS MODEL

The
SOFTWARE
DEVELOPMENT
CYCLE
 PROJECT INPUT
• Validation Checks: The system should have validation checks in place to ensure that the information
provided by users is accurate and complete. For example, validating email addresses to ensure they are in
the correct format, checking for valid phone numbers, and verifying the age or eligibility of users based
on their date of birth.

• Security Measures: The system should implement appropriate security measures to protect the personal
information of users. This may include encryption of sensitive data, implementation of CAPTCHA to
prevent bots from spamming the system, and adherence to data protection regulations such as GDPR
(General Data Protection Regulation).

• User Authentication: The system should have a secure and reliable user authentication mechanism to
ensure that only authorized users are able to access and modify registration information. This may
involve the use of username/password combinations, multi-factor authentication, or other authentication
methods.

• Reporting and Analytics: The system should provide reporting and analytics capabilities to enable
administrators to generate reports, analyze registration data, and gain insights into user registration
patterns. This may include features such as data visualization, export of data to other formats (e.g., CSV,
Excel), and custom reporting options.
• Admin Dashboard: The system should provide a comprehensive admin dashboard that allows
administrators to manage registration data, view and update user information, track registration
progress, and perform administrative tasks. The admin dashboard should be user-friendly and provide
necessary permissions and access controls to ensure secure and efficient management of registration
information.

• Mobile-Friendly Design: The system should be designed to be responsive and mobile-friendly, allowing
users to register and access their registration information using various devices, including smartphones
and tablets.

• Customization and Scalability: The system should be customizable and scalable to accommodate
different types of Data Backup and Recovery: The system should have regular data backup and recovery
mechanisms in place to ensure that registration data is protected and can be recovered in case of data
loss or system failure.

• Help and Support: The system should provide adequate help and support options, such as online
documentation, FAQs, and customer support channels, to assist users with their registration process and
address any issues or questions they may have

• Communication and Notification: The system should have communication and notification features to
keep users informed about the status of their registration, updates, and any changes in the registration
process. This may include automated email notifications, SMS alerts, and/or in-app notifications.
MATERIAL/REQUIREMENTS

• HARDWARE
Computers/Server

• SOFTWARE
Project Management Software,
Adobe Creative Suites

Subscriptions for the Domain

ESTIMATED COST

• HARDWARE - Php 300,000.00

• SOFTWARE/SUBSCRIPTION - Php 200,000.00

• PROGRAMMER - Php 500,000.00