COMPANY POLICY:

ATTENDANCE SHIFT TIMING:

Every employee should report for work on time and should be in office till the stipulated Shift time.

TOTAL SHIFT SHIFT LEVEL DEPARTMENTWISE SHIFT SHIFT HOURS

1 1 PRODUCTION 09:00 AM to 18:00 PM
2 1+ GENERAL SHIFT 09:30 AM to 18:00 PM
3 2 PRODUCTION 18:00 PM to 02:30 AM
4 2+ PRODUCTION 20:00 PM to 04:30 AM
5 3 DRIVER/ SECURITY 08:00 AM to 20:00 PM
6 3+ HOUSE KEEPING 08:00 AM to 17:00 PM
7 4 SALES/ SERVICE 08:00 AM to 22:00 PM
8 5 OFFICE BOY 08:30 AM to 18:00 PM
9 6 FLEXIBLE 00:00 AM to 00:00 PM

1) For Staff (Two shifts)

SHIFT LEVEL DEPARTMENTWISE SHIFT SHIFT HOURS

+
1 GENERAL SHIFT 09:30 AM to 18:00 PM
6 FLEXIBLE 00:00 AM to 00:00 PM

2) For Production (Three shift)

SHIFT LEVEL DEPARTMENTWISE SHIFT SHIFT HOURS

1 PRODUCTION 09:00 AM to 18:00 PM
2 PRODUCTION 18:00 PM to 02:30 AM
2+ PRODUCTION 20:00 PM to 04:30 AM

3) For Sales/ Service (One shift)

SHIFT LEVEL DEPARTMENTWISE SHIFT SHIFT HOURS

4 SALES/ SERVICE 08:00 AM to 22:00 PM

4) For Admin (Three shifts)

SHIFT LEVEL DEPARTMENTWISE SHIFT SHIFT HOURS

3 DRIVER/ SECURITY 08:00 AM to 20:00 PM
3+ HOUSE KEEPING 08:00 AM to 17:00 PM
5 OFFICE BOY 08:30 AM to 18:00 PM
EMPLOYEE HIERARCHY CLASSIFICATION:
Company employees are classified into three classifications.
EMPLOYEE HIERARCHY CLASSIFICATION
GENERAL STAFF SALES/ SERVICE PRODUCTION
+
A
A HOD HOD HOD
B+ Manager Manager Manager
B Assistant Manager Assistant Manager Assistant Manager
C+ Senior Executive Senior Executive Line in charge
C Executive Executive High skills/ Semi skills
D Fresher/ Trainee Fresher/ Trainee Helper

ALLOWANCES:
Company employees are categories into four as per their level.
DEPARTMENT-WISE ALLOWANCES
SL. ALLOWANCE
SALES PRODUCTION GENERAL ADMIN
NO. CATEGORIES
1 Only Allowance ✓ ╳ ╳ ╳
2 OT ╳ ✓ ╳ ✓
3 Paid Leave ╳ ╳ ✓ ╳
4 Food Allowance ✓ ✓ ✓ ✓

ALLOWANCES EGILIBILY:
1. ONLY ALLOWANCE:
TOTAL SHIFT DEPARTMENTWISE ONLY ALLOWANCE
SHIFT HOURS
SHIFT LEVEL SHIFT ELIGILIBITY
1 1 PRODUCTION 09:00 AM to 18:00 PM NA
+
2 1 GENERAL SHIFT 09:30 AM to 18:00 PM NA
3 2 PRODUCTION 18:00 PM to 02:30 AM NA
+
4 2 PODUCTION 20:00 PM to 04:30 AM NA
5 3 DRIVER/ SECURITY 08:00 AM to 20:00 PM NA
6 3+ HOUSE KEEPING 08:00 AM to 17:00 PM NA
7 4 SALES/ SERVICE 08:00 AM to 22:00 PM As per allowance policy
8 5 OFFICE BOY 08:30 AM to 18:00 PM NA
9 6 FLEXIBLE 00:00 AM to 00:00 PM NA
 2. OVER TIME (OT) :
TOTAL SHIFT DEPARTMENTWISE
SHIFT HOURS OVER TIME(OT) ELIGIBILITY
SHIFT LEVEL SHIFT
1 1 PRODUCTION 09:00 AM to 18:00 PM After Shift hour
2 1+ GENERAL SHIFT 09:30 AM to 18:00 PM NA
3 2 PRODUCTION 18:00 PM to 02:30 AM After Shift hour
4 2+ PODUCTION 20:00 PM to 04:30 AM After Shift hour
Driver@ After Shift hour
5 3 DRIVER/ SECURITY 08:00 AM to 20:00 PM
Security @NA
6 3+ HOUSE KEEPING 08:00 AM to 17:00 PM After Shift hour
7 4 SALES/ SERVICE 08:00 AM to 22:00 PM NA
8 5 OFFICE BOY 08:30 AM to 18:00 PM After Shift hour
9 6 FLEXIBLE 00:00 AM to 00:00 PM NA

3. LEAVE:
TOTAL SHIFT DEPARTMENTWISE
SHIFT HOURS LEAVE ELIGIBILITY
SHIFT LEVEL SHIFT
1 1 PRODUCTION 09:00 AM to 18:00 PM NA
2 1+ GENERAL SHIFT 09:30 AM to 18:00 PM As per Leave policy
3 2 PRODUCTION 18:00 PM to 02:30 AM NA
4 2+ PODUCTION 20:00 PM to 04:30 AM NA
5 3 DRIVER/ SECURITY 08:00 AM to 20:00 PM NA
6 3+ HOUSE KEEPING 08:00 AM to 17:00 PM NA
7 4 SALES/ SERVICE 08:00 AM to 22:00 PM NA
8 5 OFFICE BOY 08:30 AM to 18:00 PM NA
9 6 FLEXIBLE 00:00 AM to 00:00 PM NA

4. FOOD ALLOWANCES:
TOTAL SHIFT DEPARTMENTWISE
SHIFT HOURS FOOD ALLOWANCE ELIGIBILITY
SHIFT LEVEL SHIFT
1 1 PRODUCTION 09:00 AM to 18:00 PM After 22:00 PM
After 21:00 PM@ Reimbursement
2 1+ GENERAL SHIFT 09:30 AM to 18:00 PM
approved by HR.
3 2 PRODUCTION 18:00 PM to 02:30 AM After 06:30 AM
4 2+ PODUCTION 20:00 PM to 04:30 AM After 08:30 AM
Driver @ After 12:00 AM Mid Night
5 3 DRIVER/ SECURITY 08:00 AM to 20:00 PM
Security @ NA
6 3+ HOUSE KEEPING 08:00 AM to 17:00 PM After 21:00 PM
As per Sales/Service Food Allowance
7 4 SALES/ SERVICE 08:00 AM to 22:00 PM
policy
8 5 OFFICE BOY 08:30 AM to 18:00 PM After 22:00 PM
9 6 FLEXIBLE 00:00 AM to 00:00 PM -
 ALLOWANCE CLAIMS ELIGIBILITY AMOUNT
ALLOWANCE A+ A B+ B C+ C D
INR INR
FOOD ALLOWANCE INR 150 INR 150 INR 50 INR 50
200 200
INR INR
HOLIDAY ALLOWANCE INR 700 INR 600 INR 800 INR 500
1500 1500

LEAVE STRUCTURE OF THE COMPANY:

Annual Leave/Public Holidays -You shall be entitled for 1.5 leaves per month during your probation
period and upon your confirmation in writing by the company, you shall be entitled for 30 days of
total leave per annum and public holidays as determined by the Company's Policy which is subject
to change from time to time. Company Provide CL/SL & PL. All employees shall be bound to follow
the leave policy of the company and shall avail leave only after approval by the concerned HOD &
along with informing to Manager of HOD of the Company through email.

ANNUAL LEAVE
HOLIDAY PRIVILEGE LEAVE CASUAL LEAVE SICK LEAVE
13 15 7 8

RULES FOR LATE ENTRY & EXIT:

Company have been given a Grace Period of 15 minutes so that one can reach latest by 9.45 A.M.
The employee will be allowed to come late up to 9:45 AM, Three times in a month. Then on 4th late,
his half day leave will be marked. Late marked leave will not be adjusted with Leave balance.

* Max 3 late comings till 9:45 am, then on 4th late Half day will mark.
* Employees are not allowed to leave before the end of the shift. Employee will be marked late
if left before end of the shift timing.

PUBLIC HOLIDAYS
HOLIDAY LIST FOR THE YEAR 2023
S.No DATE DAY HOLIDAY NAME
1 26-JAN-23 THURSDAY REPUBLIC DAY
2 8-MAR-23 WEDNESDAY HOLI
3 1-MAY-23 MONDAY LABOUR DAY
4 22-APR-23 SATURDAY EID AL-FITR
5 30-AUG-23 WEDNESDAY RAKSHA BANDHAN
6 15-AUG-23 TUESDAY INDEPENDENCE DAY
7 7-SEP-23 THURSDAY KRISHNA JANMASHTMI
8 2-OCT-23 MONDAY GANDHI JAYANTI
9 24-OCT-23 TUESDAY DUSSEHRA
10 13-NOV-23 MONDAY DIWALI
11 14-NOV-23 TUESDAY GOVERDHAN POOJA
12 15-NOV-23 WEDNESDAY BHAI DHOOJ
BUSINESS TRAVEL POLICY
ENTITLEMENT TOWARDS BOARDING AND LODGING AT DIFF. LEVELS
Maximu
Sr. m Hotel's Food
Train Limit
No. Grade Flight's Limit Limit
Limit
On
1 A+ 8000 On Actual 200
Actual
2 A 8000 2nd AC 4000 200

3 B+ 8000 3rd AC 2000 150

4 B N/A Sleeper 1800 150

5 C+ N/A Sleeper 1200 50

6 C N/A Sleeper 1200 50

* Includes conveyance from home to station / airport and vice versa.
 Hotel lodging more than 5 days in a same location /Hotels should be written approval
from their HOD & HR otherwise amount will not be reimbursed.

Notes:

1. Local traveling in outstations will be paid actual. However, all officers are requested to try to use
reasonable mode of conveyance. (Use of taxi should be minimized)

2. In case of same day return tours, no lodging is admissible

3. Employees posted in outstations and if they are on tour to their town, they are expected to stay in
their own house and only conveyance charges are payable.

4. Team Mentors on Client Venue, if sent on tour their rate of actual allowances will be decided by
case-to-case basis by their respective Group Heads, but not exceeding the entitlement of an
equivalent grade offer.

5. The rates are upper limit. However, economize the expenses as far as possible.

6. In case Company Guest House is already available, Area Manager and below should reside there.

7. Laundry charges payable only if outstation stay is more than 7 days.

MODE OF TRAVEL

The entitlement classes are as given below

GRADE/PARTICULARS

(Traveling by Car to be used only in urgent cases not in routine visit) (Normal Air fares to be used only in
emergencies)
(In case team member using own conveyance but diesel vehicle than reimbursement will be 20% less)

Grade Class of Travel

A+ By Air & By own Car
A First ACs/By Air (apex / discounted fares) By own car
B+ Second AC / AC Bus / Own Car
B Third AC Sleepers /AC Bus
C+ Third ACs/AC Bus
C NA

RULES FOR OUTSTATION TRAVELING

1. Tour program: All tour programs will be authorized by the concern Head of Department / HR or
by an Officer not less than Grade A, preferably in writing. Reference of verbal approval should
be indicated on advance drawn /tour report.

2. Tour programmers should be made well in advance by the concerned officer so that constraint
in getting reservations etc. is avoided.

3. All air travels have to be approved by H.O. in writing.

4. All single person travel by self-car / taxi of more than 100km one side has to be pre-approved
from Head of department/HR.

5. Attendance & In/Out time has to be marked in attendance register / biometric attendance. In
case of non-marking of attendance, the acts have a right to refuse the claim.

TOUR ADVANCE
1. Tour advance can be provided if asked for & justified.

2. All bills would be reimbursed once submitted to A/Cs within 30 days of submission.

3. Audit report Checklist is to be compulsorily attached with every tour bill. Without it, no bills
would be reimbursed.

TOUR REPORT

Tour report in written should be submitted to an Officer who has authorized the tour as soon as the team
member joins back and endorsement in tour expense report should be made of having submitted tour
report.
NOTE: NO REIMBURSEMENT WILL BE DONE IF ORIGINAL BILLS & TOUR REPORT IS NOT SUBMITTED
ALONG WITH THE REIMBURSEMENT OF CLAIMED BILL.