Gary wea Yad rerateres arate arent oft, Geert ‘ware | va dear Sige Tatton /et ws hy whe / 2019 fertie 17.12.2019 wh age / gen arene Hse Ye veer /gorerers, sitet ud sere Fea wart warm / seit oa Reith | Tea Fee ta Sub;- Revision of cost limit/entitlement of officers for purchase of furniture & other T&P items. Re:- _ This office letter No. GM/NCR/T&P/Sanction dt.05,09.12 This entitlement /cost limits of officers for purchase of office furniture & other items have been reviewed and the following guidelines are framed for purchase of new office furniture by the officers as per their revised entitlement. 1] |The existing furniture /equipment should not be replaced, while in good condition merely because it was bought at lower limits earlier. (i) |The Scale of furniture recommended for the officers shall be provided only after the existing furniture Is declared unserviceable on age-cum-condition basis by the survey committee comprising of AMM, AFAR AME in HQ and ADFM,ACOS and ADME in division /workshop .The report of survey committee will be accepted in HQ by DY GM(G) as nominated by SDGM and in division /workshop ,the report will be accepted by the respective ADRM/CWM . (| For condemnation of various items on age-cum condition basis ,a standing survey committee, comprising of AMM/C, SSTE/Sig/HQ and AFA/Admn for computer ,printers and fax machine AMM/E AXEEN/LOCO & AFA/ADMN for Electrical items, AMM/C SSTE/Sig/HQ &AFA/Admn for S&T items and AMM/G,AXEN/TM/HQ & AFA/Admn for General and other items in Headquarters has been nominated. The report of standing survey committee may be accepted in HQ by the officer to be nominated by the concerned P/CHOD and in division/Workshop ,the report is to be accepted by the respective ADRM/CWM (“| Procurement of all T&P items should be made either through agency of stores or through Kendriaya Bhandar,Super Bazaar or Govt.Emporia and payment. should be made by the respective departments through pay order from their ‘own funds, by maintaining an accountal of their own T&? items. ( | Check list and Essentiality Certificate may be submitted along with the requisition. () ln case if it is felt to procure the items above the prescribed limits. concurrence of Associate Finance and GM's approval will be necessary. Power of sanction in HQ will be as per letter No. DGM/NCR/Misc/03 dt.31.10,03 issued by Dy GM(G) /NCR and at Divisional level by the officers nominated by DRM. (| Procurement of Computer /Printer items may be dealt with as per the guidelines issued in Consolidated SOP of NCR. HRs See ' on nF wyThe following officers have been approved as areas of exceptions. () ‘CPRO’s office ,where he has to deal with journalists and member of public should have in addition to the above furniture a full sofa set, cushioned chair for the Visitors ,Cclour Television and Fridge(175 It.) (8) Secretary to GI's chamber Dy GM (G)’s chamber (0) Secretary to PHODs/CHODs in Jr scale and above and Dy /Asstt.Secy.(G) to GM should get the same furniture as recommended for JA Grade officers. They should, however additional visitor’s chair, telephone tables & filing cabinets. 3 The revised approved cost limits, as given are exclusive of taxes etc. 4 The revised approved entitlement /cost limits for Officers are as under (i) Entitlement of PHODs/CHODs/HOD: ‘Sl._] Description of item No. | Revised cost | Revised cost No. Limit (Up to Rs) | Limit ( Up to Rs) PHODs/CHODs _| HODs(SA Grade) 1 Executive Table with Executive Return 01 Rs. 63836/- Rs, 55554/- unit ( ERU) & pedestal -(Time limit for replacement -10 Years) 2 High back Executive chair (cushioned)— | 01 Rs. 24,844/- Rs. 20228/- (Time limit for replacement -5 Years) 3 _ | Chair for Vistors (cushioned) (Time limit | 06 Rs.8528/- | Rs.8528/-each. for replacement -05 Years) each.(06 for | (05 for HODs) P/CHOD) 4 | Steel Alimarah/Book Case -{Time limit | 01 Rs.19,500/- Rs.19,500/- for replacement -10 Years) 5 Sofa, Sofa Chairs Center Table 01 Rs.68478/- for Rs.67078/- for (Time limit for replacement -7 years) |02 | complet set complet set 01 6 Computer Table o1 Rs. 11319/- Rs. 11319/- (Time limit for replacement -5 Years) | 7 | Computer Chair 01 Rs. 9684/- Rs.9684/- | | | (Time limit for replacement -5 Years) | 8 Existing provision of Carpet Carpet (Wall to Wall) not to be (Wall to Wall procured in future and it should be replaced gradually by Verified tiles. | 9 | Brief Case OL | tae ae & Wr HEM 2000/8 15/9 shes,Ream soa te @ aque wer aT eT 10 | Electric Kettle 01 Rs,1380/- Rs.1380/- 11 | Tea Set 01 | Rs. 1800/- Rs, 1800/- 12 | Flower Vase 02 | Rs 460/-each| Rs 460/-each 13 | PenStand 01 Rs 575/- Rs 575/- 14 | Crockery Rs. 4200/- Rs. 4200/- 35 | Window Curtain /V.Blind , Rs, 450/-per Rs. 450/- meter per meter 16 | Thermos Jug 01 Rs. 805/- Rs. 805/- 17 | Dictaphone When required by PHODs/CHODs. 18 | Visiting Cards ( As per requirement) ‘Cost not fixed being low value items 19 | Foot Board. 01 Rs.575/- Rs.575/- 20 | Digital diary cum calculator 01 Rs.1150/- Rs.1150/- 21 | Flat screen color Television with cable 01 Rs.45000/- Rs.45000/- connection. (replacement | (replacement permitted after | permitted 05 years) after 05 years (New item 22 | Provision of laptop to the officers 01 | Rs.55,000/- Rs.55,000/- confirmed in JAG & above has been made as per Rly Bds |.N, 2011/C&IS/ Committee/Laptop /Pt Il dt 23.01.2012 23 | Refrigerator (New itm) Rs.15990/- (Il) Entitlement of SG/JAG & Senior /Junior Scale Officers:- S.No. | Description of item ] No. | Revised cost Revised cost Limit Limit (Upto Rs) (Up to Rs) SG/JAG Officers _| SS/JS Officers Al Executive Table 1 | Rs.37659/- | ‘Rs. 27858/- Time limit for replacement -10 Years) | 2 Executive sitting revolving chair with | 01 Rs.19109/- Rs, 15052/- cushion ~(High/low back) (Time limit for replacement -05 Years) WB. as shez a ToS ba dail ve3 Chair for Vistors (cushioned) —| 05 Rs.7821/-each. Rs.5350/- limit for replacement -05 Years) (05 forSG/JAG each.(03 forSS/Junior 4 Steel Almirah/Book Case ,Time 01 Rs.19,500/- Rs.19500/- limit for replacement -10 Years) 5 Sofa,Sofa Chair,Center Table 01 Rs.43548/- NIL (Time limit for replacement -07 Years) | 02 For complete 01 set. 6 Computer Table(Time limit on Rs.10164/- Rs. 9210/- for replacement -5 Years) 7 ‘Computer Chair (revolving) OL Rs. 9100/- Rs 9100/- (Time limit for replacement -5 Years) 8 Brief Case 01 | Raa aS S wa Wem 2000/77, /18/3 Peai@ 1004.10 TTT eater ort 9 Electric Kettle OL Rs, 1380/- | Rs. 1380/- 10 | Tea Set 01 Rs, 1150/- Rs, 1150/- 11 Flower Vase 02 Rs 345/- each Rs 285/- each 12 Pen Stand o1 Rs.460/- Rs.285/- 13 Crockery Rs.1380/- Rs.920/- 14 Window Curtain/V.Blind 02 Rs.350/- per Rs. 350/- per meter meter. | 15 Thermos Jug 01 Rs.805/- Rs. 805/- | 16 | Visiting Cards ( Only for SG/JAG) Cost not fixed being low value items 7 Foot Board | 01 Rs.575/- Rs. 518/- 18 Digital Diary cum calculator(12 Digit) o1 | Rs.1150/- Rs. 575/- 19 _| Provision of laptop to the officers 01 | Rs.55,000/- NIL confirmed in JAG & above has been made as per Rly bds I.N. | 2011/C&IS/Committee/Laptop /Pt II dt | 23.01.2012 | Provision of Note Book to the Officers | below JAG has been made as per per Rly Bds |.N. 2011/C&IS/Committee/ Laptop /Pt Il dt 23.01.2012 Rs.25000/- o1 Bs SF seeProvision of Modem Moduler Workstation in office (Including Supervisors Assistants, Secretary to the PHODS/HODs and other officers etc.) As the office setup and the requirement may vary department to department depending, up on the available space etc. the design and set up may be considered and approved by the PHOD/CHOD concerned, taking into account the requirement of users. However, in general, the following may be maintained-\ Modular cubicle work station made of pre-laminated board BSL-with Machine edge banded and machine finished-with Raiser panel and soft board Fixed Drawer pedestal at one side of each seater.-(25 mm .Thick for top ,35 mm thick Raiser panel and 18 mm, Thick for pedestal and storage) Table size-4 f.in L -Shape-(25 mm Thick) Raiser panel size ; 8ft X 4 ft (35 mm.thick ) Computer revolving chair Model no. PL 2020 with best cushioned seat and back,five pronged legs fitted with fiber stand fitted with heavy duty wheel caster with good quality fittings with soft poly.Urethens Arm rest height adjustment mechanically ,The provision should take into account space for computer and its accessories, files and other requirement of the user. 1 set for 4 persons. Total Approximate cost-Rs.51750/- (including Taxes) viata — 4. wfae remem Tr aed AStea DET Ofer 2. FAT CRT WT / GAY / FATETATE | ata (2h aa) BU Ferd (AT.) 3. 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